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The Council provides a commercial cesspool collection service in and around the Borough of Dacorum. The collections from cesspools require a suitably adapted collection vehicle (tanker) to clear the tanks.
The Council requires a smaller sized tanker, due to the terrain of where these properties are built, these are mainly in rural areas as they are unable to be connected into the disposal network of sewers.
The delivery time or ‘lead time’ for all commercial vehicles is long at present owing to a combination of a backlog of orders built up during the pandemic, general supply chain problems and a particular issue with the supply of microchips. Specialist vehicles lead times are now in excess of 12 months.
The Waste Services team has been able to locate a new tanker which is available for delivery, and that would replace the current vehicle (T628) being used and no longer is fit for purpose.
Decision Maker: Portfolio Holder for Neighbourhood Operations
Decision published: 11/04/2024
Effective from: 19/04/2024
Decision:
Decision made and reasons:
Decision
To retrospectively set aside the Council’s Procurement Standing Orders and award a direct contract to purchase the new Cesspool Tanker.
Reasons
The Council have the opportunity to purchase a vehicle with a very short lead time but need to place the order urgently to secure the vehicle.
The vehicle would replace an existing vehicle that has started to have regular breakdowns and is causing the Service issues when trying to deliver the Cesspool Service to fee paying customers.
The Strategic Director and Head of Service for the Cesspool Service both support the procurement of this replacement vehicle.
Lead officer: John Mooteealoo
The Council appointed Altair, via the Bloom
Framework, to provide Strategic Asset Management Procurement
Support on the Repairs and Maintenance re-procurement project and
Project Management support on the HTIP Programme in December 2022.
Altair, via Bloom, were appointed to carry out both roles, due to
the interdependencies between both projects.
The Council have obtained approval to extend the Repairs and
Maintenance contract through to completion via a Cabinet Decision
in January 2024.
This Officer Decision Sheet will provide authority to complete the
HTIP Project Management work, through to completion in 24-25.
Decision Maker: Strategic Director Housing & Property Services
Decision published: 05/04/2024
Effective from: 05/04/2024
Decision:
To approve the extension of the agreement with
Bloom Procurement Services Limited to support the HTIP Programme,
including:
1)Provision of Project Management Office support throughout the
delivery of the transformation programme.
•Support effective and efficient governance, planning,
reporting and project management support to enable successful
delivery across multiple workstreams.
•Review, realign and create agreed workstreams to facilitate
effective delivery simplifying workstreams, managing dependencies,
and prioritising activity
2)Develop and implement a new Operating Model for the housing
function.
•Engage key stakeholders in developing and planning an
effective target operating model, advising on the key benefits and
opportunities and exploring key design themes and features (e.g.
in-outsourcing; internal commissioning models; tenancy services
delivery model; resident ‘ecosystem’ and access models;
etc.)
•Once a new model is identified, design and develop key
processes to transition the TOM into day-to-day operations
•Support the effective procurement, allocation and delivery of
Total Asset Management
•Support the development of strategic plans related to the
housing function.
Lead officer: Andrew Linden