Agenda and decisions

Cabinet - Tuesday, 23rd November, 2021 7.30 pm

Contact: Corporate and Democratic Support  01442 228209

Items
No. Item

1.

Minutes pdf icon PDF 214 KB

To confirm the minutes of the meeting held on 19 October 2021

 

Decision:

Minutes of the meeting held on 19 October 2020 were agreed by Members present and signed by the Chair.

2.

Apologies for Absence

 

To receive any apologies for absence.

 

Decision:

There were no apologies for Absence

3.

Declarations of Interest

To receive any declarations of interest

 

A member with a disclosable pecuniary interest or a personal interest in a matter who attends a meeting of the authority at which the matter is considered -

 

(i)            must disclose the interest at the start of the meeting or when the interest becomes apparent

 

and, if the interest is a disclosable pecuniary interest, or a personal interest which is also prejudicial

 

(ii)            may not participate in any discussion or vote on the matter (and must withdraw to the public seating area) unless they have been granted a dispensation.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Members’ Register of Interests, or is not the subject of a pending notification, must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal and prejudicial interests are defined in Part 2 of the Code of Conduct for Members

 

[If a member is in any doubt as to whether they have an interest which should be declared they should seek the advice of the Monitoring Officer before the start of the meeting]

 

Decision:

Cllr Williams declared that he lived in Woodhall Farm which was close to the proposed Development in Aragon Close

4.

Public Participation

An opportunity for members of the public to make statements and ask questions in accordance with the rules as to Public Participation.

 

 

Decision:

There was no public participation. 

5.

Referrals to Cabinet

There were no referrals to Cabinet

Decision:

There were no referrals to Cabinet.

6.

Cabinet Forward Plan pdf icon PDF 115 KB

Decision:

The Forward Plan was noted

7.

Climate & Ecological Emergency Update pdf icon PDF 707 KB

Additional documents:

Decision:

Cabinet Agreed

 

1.         That the Climate Emergency Strategy and high level Action Plan, set out as Appendix One of this report, be approved.

 

2.         That this be published, following layout and presentation support from the Communications Team, on the Council’s website with final approval to be delegated to the Chief Executive in conjunction with the Leader of the Council.

 

3.         That the high level Actions set out in the report be incorporated into Service and Budget Planning for 2022/23 onwards.

 

4.         That a further report be brought to Cabinet in 2022 setting out the funding requirements to achieve the medium-term action plan deliverables. This should include the indicative capital programme for the climate emergency for the MTFS period.

8.

Treasury Management 2020/21 Outturn Position pdf icon PDF 578 KB

Decision:

Cabinet Agreed

 

1.         That Cabinet recommends to Council acceptance of the report on Treasury Management performance in 2020/21 and the Prudential Indicators for 2020/21.

 

2.         On the recommendation of the Council’s S151 officer that the roles specified at 6.2 to this report be approved as authorised signatories for the Council’s bank accounts, in line with Financial Regulations.

9.

Q2 Reports pdf icon PDF 238 KB

Additional documents:

Decision:

Cabinet Agreed 

 

 

1. Recommends to Council to draw down an additional £700k from the Economic Recovery Reserve to support Covid- related pressures on General Fund budgets.

 

2. Recommends to Council the approval of a supplementary revenue budget of £200k in the Waste Services employees budget, funded from the Savings Efficiencies Reserve.

 

3. Approves transfer of budgets to set up a new Filming trading account:

 

           Approves a budget virement from the Car Parking income budget to a newly created Filming budget of £60k.

 

           Approves a budget virement from the Old Town Hall income budget to a newly created Filming budget of £21k.

 

4. Recommends to Council approval of the revised capital programme to move £13.81m slippage identified at Quarter 2 into financial year 2022/23 as detailed in Appendix C.

 

5. Recommends to Council the following supplementary capital budgets:

 

           £0.135m for Town Centre Access Improvements project, funded from a capital contribution

           £0.9m for Aragon Close Move-On Accommodation, 50% funded from the Department for Levelling Up, Communities and Housing (DLUHC) Rough Sleepers Accommodation Programme.

           £0.3m to support development of Move-On Accommodation by Hightown Housing Association at Alexandra Road

 

 

10.

Berkhamsted Sports Centre pdf icon PDF 523 KB

Additional documents:

Decision:

Cabinet Agreed

 

1.         That Cabinet notes the Concept Design of the project and the proposed facility mix as set out in Section 4, inclusive of a spa facility, and agrees to proceed to RIBA Stage 3 (Spatial Coordination).

 

2.         That Cabinet notes:-

 

(a).  the consultation undertaken with stakeholders during this phase of work and the further consultations required, including public consultation, as set out in Section 3.

 

(b) the working project timeline in Section 6.

 

3.         That Cabinet notes the forecast project costs (detailed in Part II Appendix) and recommends Council approves a maximum drawdown of £550,000 from the Dacorum Development Reserve to proceed with the next project stage (RIBA Stage 3 – Spatial Coordination).

 

4.         That Cabinet notes the approvals strategy set out in Section 2 and recommends that Council approves a maximum drawdown of £425k from the Dacorum Development Reserve to proceed with RIBA Stage 4 (Technical Design).

 

5.         That Cabinet delegates the decision for proceeding from Stage 3 to Stage 4 to the Assistant Director, Corporate and Contracted Services and the S.151 officer in consultation with the Chief Executive and Leader of the Council.

 

 

6.         That Cabinet notes and endorses the Main Contractor procurement strategy set out in Section 5, utilising the Procure Partnerships Framework for a two stage, design & build tender process and delegates authority to the Assistant Director, Corporate and Contracted Services and the S.151 officer to award the first stage pre-contract services agreement to the preferred Main Contractor.

 

7.         That Cabinet endorses the proposal to provide a further update once the public consultation has completed and the on and off-site football provision and potential residential option has been developed in more detail (within the next phase of work) before proceeding to Stage 4 and to report again at the end of RIBA Stage 4 (Technical Design), at which point cost certainty will be achieved for the proposed Main Contract, aligned with the known project risks and Operator strategy.

 

 

 

11.

Appointment of Principle Contractor for Aragon Close Modular Move On Accommodation pdf icon PDF 242 KB

Additional documents:

Decision:

Cabinet Agreed

 

 

1.         That the contract to design, supply and install 8 No modular “Move On” accommodation homes and associated works for the Aragon Close project in Hemel Hempstead be awarded to Hill Partnerships Ltd via a direct award through the Catalyst Housing Framework.

 

2.         That delegated authority be approved to the Council’s Assistant Director (Corporate and Contracted Services) to execute and complete all legal agreements ancillary to the JCT Minor Works Contract 2016 and/or reasonably required to complete the Project, including (but not limited to):

 

a)         all professional appointments;

b)         collateral warranties; and

c)         Agreements under

S.38, & S.278, of the Highways Act 1980;

S.247, Part III of the Town and Country Planning Act 1990;

S.104 of the Water Industry Act 1991, and

S.50 of the New Roads and Street Works Act 1991

12.

Exclusion of the Public

To consider passing a resolution in the following terms:

 

That, under s.100A (4) of the Local Government Act 1972 Schedule 12A Part 1 as amended by the Local Government (Access to Information) (Variation) Order 2006 the public be excluded during the items in Part 2 of the Agenda for this meeting, because it is likely, in view of the nature of the business to be transacted, that, if members of the public were present during those items, there would be disclosure to them of exempt information relating to the financial and business affairs of the Council and third party companies/organisations.

 

Local Government Act 1972, Schedule 12A, Part 1, paragraph 3.

 

Decision:

There were no part 2 items

13.

Appointment of Contractors for housing development

Decision:

Cabinet Agreed

 

1.         That the contract to design, supply and install 8 No modular “Move On” accommodation homes and associated works for the Aragon Close project in Hemel Hempstead be awarded to Hill Partnerships Ltd via a direct award through the Catalyst Housing Framework.

 

2.         That delegated authority be approved to the Council’s Assistant Director (Corporate and Contracted Services) to execute and complete all legal agreements ancillary to the JCT Minor Works Contract 2016 and/or reasonably required to complete the Project, including (but not limited to):

 

a.         all professional appointments;

b.         collateral warranties; and

c.         Agreements under

S.38, & S.278, of the Highways Act 1980;

S.247, Part III of the Town and Country Planning Act 1990;

S.104 of the Water Industry Act 1991, and

S.50 of the New Roads and Street Works Act 1991