Agenda, decisions and minutes

To confirm the minutes of the meeting held on  15 October 2019.

Minutes of the meeting held on 15 October 2019 were agreed by Members present and signed by the Chair.

Minutes of the meeting held on 15 October 2019 were agreed by Members present and signed by the Chair.

To receive any apologies for absence.

There were no apologies for absence.

There were no apologies for absence.

To receive any declarations of interest

A member with a disclosable pecuniary interest or a personal interest in a matter who attends a meeting of the authority at which the matter is considered -

(i)            must disclose the interest at the start of the meeting or when the interest becomes apparent

and, if the interest is a disclosable pecuniary interest, or a personal interest which is also prejudicial

(ii)            may not participate in any discussion or vote on the matter (and must withdraw to the public seating area) unless they have been granted a dispensation.

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Members’ Register of Interests, or is not the subject of a pending notification, must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal and prejudicial interests are defined in Part 2 of the Code of Conduct for Members

[If a member is in any doubt as to whether they have an interest which should be declared they should seek the advice of the Monitoring Officer before the start of the meeting]

There were no declarations of interest.

There were no declarations of interest.

An opportunity for members of the public to make statements and ask questions in accordance with the rules as to Public Participation.

There was no public participation. 

There was no public participation. 

There were no referrals to Cabinet

There were no referrals to Cabinet.

There were no referrals to Cabinet.

The forward plan was noted with the following changes:

·         Move the Strategic Sites Design Guidance Supplementary Planning Document to February

The forward plan was noted with the following changes:

·         Move the Strategic Sites Design Guidance Supplementary Planning Document to February

1.    Consider the budget monitoring position for each of the above accounts;

RESOLVED TO RECOMMEND:

2. The approval of the revised capital programme to move £3.1m slippage identified at Quarter 2 into financial year 2020/21 as detailed in Appendix C;

3. the approval of a supplementary revenue budget funded from reserves:

·         Supplementary budget of £30k in the Garage service, funded from the Invest to Save reserve, to fund a specialist project manager to lead on improvements to the garage letting process

4. the approval of supplementary capital budgets required to deliver several service changes as set out below:

·         A capital budget of £25k to fund payment kiosks in the Customer Services Unit.

·         Additional capital budget of £400k to deliver the Bunkers Farm project.

·         Supplementary budget of £161k in the HRA capital budget Strategic Acquisitions, to fund buy-back of a leasehold property.

5. Approve capital virements to reallocate budget from existing leisure budgets to fund Berkhamsted Leisure Centre Improvements Works:

·         Create a budget of £276k for Berkhamsted Leisure Centre Improvements Works by reallocating budget from:

a) Hemel Sports Centre roof £100k

b) Berkhamsted Sports Centre Building Management System £150k

c) Replace

1.    Consider the budget monitoring position for each of the above accounts;

RESOLVED TO RECOMMEND:

2. The approval of the revised capital programme to move £3.1m slippage identified at Quarter 2 into financial year 2020/21 as detailed in Appendix C;

3. the approval of a supplementary revenue budget funded from reserves:

·         Supplementary budget of £30k in the Garage service, funded from the Invest to Save reserve, to fund a specialist project manager to lead on improvements to the garage letting process

4. the approval of supplementary capital budgets required to deliver several service changes as set out below:

·         A capital budget of £25k to fund payment kiosks in the Customer Services Unit.

·         Additional capital budget of £400k to deliver the Bunkers Farm project.

·         Supplementary budget of £161k in the HRA capital budget Strategic Acquisitions, to fund buy-back of a leasehold property.

5. Approve capital virements to reallocate budget from existing leisure budgets to fund Berkhamsted Leisure Centre Improvements Works:

·         Create a budget of £276k for Berkhamsted Leisure Centre Improvements Works by reallocating budget from:

a) Hemel Sports Centre roof £100k

b) Berkhamsted Sports Centre Building Management System £150k

c) Replace

Corporate objectives

Delivering an efficient and modern council

RESOLVED TO RECOMMEND:

To not revise or replace the current Council Tax Support scheme for 2020/21.

1)    That the adoption of the updated discretionary rate relief policy (annex A) be approved.

2)    That the adoption of the revised Enterprise Zone rate relief policy (annex B) be approved.

Thatthe sites listed in Parts 1 of the Brownfield Land Register (BLR) as drafted in Appendix 1 be approved and delegate authority to the Assistant Director (Planning, Development and Regeneration) to finalise the site specific information before publication and note that no sites are recommended for inclusion in Part 2.

RESOLVED TO RECOMMEND

To agree the Commissioning & Procurement Strategy (appendix 1) and the revised Commissioning and Procurement Standing Orders (appendix 3)

That the principle of running pilot projects in the Council in Business Process Reengineering and Robotic Process Automation and agree to appoint the suppliers noted in the Part II report be agreed.

RESOLVED TO RECOMMEND

The approval to release £93,495 from the Management of Change reserve to fund this work.

The use of the techniques delivered in the pilot projects will enable the identification of process inefficiencies in the Council. This will enable remediation to be identified, planned and executed to deliver savings. These may or may not make use of robotic process automation software.

To consider passing a resolution in the following terms:

That, under s.100A (4) of the Local Government Act 1972 Schedule 12A Part 1 as amended by the Local Government (Access to Information) (Variation) Order 2006 the public be excluded during the items in Part 2 of the Agenda for this meeting, because it is likely, in view of the nature of the business to be transacted, that, if members of the public were present during those items, there would be disclosure to them of exempt information relating to the financial and business affairs of the Council and third party companies/organisations.

Local Government Act 1972, Schedule 12A, Part 1, paragraph 3.

That, under s.100A (4) of the Local Government Act 1972 Schedule 12A Part 1 as amended by the Local Government (Access to Information) (Variation) Order 2006 the public be excluded during the items in Part 2 of the Agenda for this meeting, because it is likely, in view of the nature of the business to be transacted, that, if members of the public were present during those items, there would be disclosure to them of exempt information relating to the financial and business affairs of the Council and third party companies/organisations.

Local Government Act 1972, Schedule 12A, Part 1, paragraph 3

That, under s.100A (4) of the Local Government Act 1972 Schedule 12A Part 1 as amended by the Local Government (Access to Information) (Variation) Order 2006 the public be excluded during the items in Part 2 of the Agenda for this meeting, because it is likely, in view of the nature of the business to be transacted, that, if members of the public were present during those items, there would be disclosure to them of exempt information relating to the financial and business affairs of the Council and third party companies/organisations.

Local Government Act 1972, Schedule 12A, Part 1, paragraph 3

Full details in part 2 decision sheet

Full details in part 2 minutes.