Agenda, decisions and draft minutes

To confirm the minutes of the meeting held on  22 March 2016 (circulated separately to Cabinet members).

The minutes of the meeting held on 22 March 2016 were agreed by the members present and signed by the Chairman.

The minutes of the meeting held on 22 March 2016 were agreed by the members present and signed by the Chairman.

To receive any apologies for absence.

An apology was received on behalf of Councillor Griffiths.

An apology was received on behalf of Councillor Griffiths.

To receive any declarations of interest

A member with a disclosable pecuniary interest or a personal interest in a matter who attends a meeting of the authority at which the matter is considered -

(i)            must disclose the interest at the start of the meeting or when the interest becomes apparent

and, if the interest is a disclosable pecuniary interest, or a personal interest which is also prejudicial

(ii)            may not participate in any discussion or vote on the matter (and must withdraw to the public seating area) unless they have been granted a dispensation.

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Members’ Register of Interests, or is not the subject of a pending notification, must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal and prejudicial interests are defined in Part 2 of the Code of Conduct for Members

[If a member is in any doubt as to whether they have an interest which should be declared they should seek the advice of the Monitoring Officer before the start of the meeting]

None received

None received

An opportunity for members of the public to make statements and ask questions in accordance with the rules as to Public Participation.

None received

None received

There were no referrals to Cabinet

None received

None received

That the Cabinet Forward Plan be noted.

That the Cabinet Forward Plan be noted subject to the following amendment:

Enterprise Zone report to move from June to July 2016.

National Graduate Development Programme – add to June 2016

That the Cabinet Forward Plan be noted subject to the following amendment:

Enterprise Zone report to move from June to July 2016.

National Graduate Development Programme – add to June 2016

That Dacorum Borough Council join the new consortium arrangement for the procurement of a MRF processor for the processing of mixed recyclables commencing in 2017.

Decision

That Dacorum Borough Council join the new consortium arrangement for the procurement of a MRF processor for the processing of mixed recyclables commencing in 2017.

Reason for Decision

To seek authority to enter into a consortium arrangement with selected members of the Hertfordshire Waste Partnership (HWP) for a joint procurement of a MRF processor for the bulk receipt and processing of mixed dry recyclables.

Implications

Financial

As detailed in this report, there has been a significant decline in market values for recyclables over recent years which has resulted in the Council currently incurring a gate fee for the processing of mixed recyclables. Clearly with either a consortium or individual approach to securing a new contract the Council will be subject to the same market conditions and possible cost volatility.

Value for Money

The approach to collecting mixed recyclables as opposed to the material being collected separately at the kerbside has previously demonstrated that the current approach with wheeled bins provides the best value for money for the residents of Dacorum.

Risk Implications

Dacorum Borough Council has to sell its collected recycling material in a free market. It is not possible to predict the future value of the material at the time of the tender or how commodity markets will act to market conditions in the future, so there is a potential risk of higher costs or lower revenue streams to the Council. A shared risk/reward approach with the MRF processor will need to be built into the specification and contract to ensure we mitigate the impact of these potential risks.

The other main risk could have been around the quality of material. Dacorum Borough Council has traditionally supplied material of high quality which is clearly important in a market which is often in a state of oversupply. The risk therefore could have been that our recyclables may have been ‘contaminated’ by the other consortium partners leading to potential financial implications. This however has been prevented by writing the specification and the contract so that each Authority is responsible for the quality of the material collected in their respective areas.

Health & Safety Implications

There are no health and safety implications to this report.

Corporate Objectives

·        Safe and Clean Environment

·        Dacorum Delivers

Monitoring Officer/S.151 Officer Comments

Monitoring Officer:  

No comments to add to the report.

S.151 Officer

No comments to add to the report.

Advice

The Portfolio Holder for Environmental, Sustainability & Regulatory Services noted that a late annex had been emailed to the committee which provided helpful background.

The Portfolio Holder for Environmental, Sustainability & Regulatory Services  explained that the report related to the processing of the contents of the blue bin – the dry recyclables waste.  The DBC contract for processing will end in October 2017. 

In addition, the contracts for Three Rivers, Watford and Welwyn Hatfield also expires in 2017, albeit January 2017.

Consequently, this meant there was an opportunity for all 4 authorities to contract with one processor.  

A soft tendering exercise has taken place and it seemed ideal  ...  view the full minutes text for item CA/44/15