Agenda, decisions and draft minutes

To confirm the minutes of the meeting held on 15 December 2015 (circulated separately to Cabinet members).

The minutes of the meeting held on 15 December 2015 were agreed by the members present and signed by the Chairman.

The minutes of the meeting held on 15 December 2015 were agreed by the members present and signed by the Chairman.

To receive any apologies for absence.

None received

None received

To receive any declarations of interest

A member with a disclosable pecuniary interest or a personal interest in a matter who attends a meeting of the authority at which the matter is considered -

(i)            must disclose the interest at the start of the meeting or when the interest becomes apparent

and, if the interest is a disclosable pecuniary interest, or a personal interest which is also prejudicial

(ii)            may not participate in any discussion or vote on the matter (and must withdraw to the public seating area) unless they have been granted a dispensation.

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Members’ Register of Interests, or is not the subject of a pending notification, must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal and prejudicial interests are defined in Part 2 of the Code of Conduct for Members

[If a member is in any doubt as to whether they have an interest which should be declared they should seek the advice of the Monitoring Officer before the start of the meeting]

None received

None received

An opportunity for members of the public to make statements and ask questions in accordance with the rules as to Public Participation.

None received

None received

There were no referrals to Cabinet

None received

None received

That the Cabinet Forward Plan be noted, subject to the following amendments:

The Enterprise Zone to be added to the March agenda.

That the Cabinet Forward Plan be noted, subject to the following amendments:

The Enterprise Zone to be added to the March agenda.

That the Virements as detailed on the attached Form A to the Cabinet report be approved.

Decision

That the Virements as detailed on the attached Form A to the Cabinet report be approved.

Reason for Decision

To seek Cabinet approval to proposed virements.

Implications

Financial

The Scheme of Virements is part of the Council’s financial management as included within Financial Regulations.

Risk Implications

There are no risk implications.

Corporate Objectives

To standardise documentation and authorisation requirements for all virements.

Advice

The Portfolio Holder for Finance & Resources explained that the purpose of the report was to approve the virements shown, to ensure everything was in the correct accounts.

Voting

None.

That the updates to the Strategic Risk Register as at the end of Quarter 3 2015, and any amendments to existing risks or areas for further consideration by Officers be approved.

Decision

That the updates to the Strategic Risk Register as at the end of Quarter 3 2015, and any amendments to existing risks or areas for further consideration by Officers be approved.

Reason for Decision

To provide Cabinet with the quarterly update on the Strategic Risk Register.

Implications

Financial

The effective management of strategic risks and opportunities reduces the time and associated costs of dealing with unforeseen events and increases the likelihood that the Council will be able to take advantage of opportunities to deliver its objectives as set out in the Corporate Plan and supporting strategies (e.g. medium-term financial strategy, asset management strategy).

Value for Money

The effective management of strategic risks and opportunities is a key tool in ensuring that services are provided as effectively, efficiently and economically as possible. By anticipating and mitigating risk, costly short term urgent actions are avoided as far as possible in delivering services. Seeking out and taking advantage of opportunities that present themselves accelerates the pace of delivery of Corporate Plan objectives.

Risk Implications

Risk Assessments are included for each item on the proposed revised Strategic Risk & Opportunity Register.

Corporate Objectives

Corporate Governance

Advice

The Portfolio Holder for Finance & Resources explained that there had been no major changes from the previous report. The council was aware of the impacts of the 1% reduction in rents from the Chancellor and had the necessary controls in place.

The Insurance and Risk Lead Officer added that the new concise design of the report worked well.

The Portfolio Holder for Environmental, Sustainability & Regulatory Services agreed that the report now contained more detail and was much easier to understand.

The Leader of the Council noted that it was a very short report and asked if there was a reason why there were no risks within his area.

The Insurance and Risk Lead Officer explained that the report used to contain 54 risks which were unmanageable. However, now the report contained the significant strategic risks, which could be increased if councillors wished to do so.

It was confirmed that the Overview & Scrutiny Committees looked at the operational risks relevant to their remit and the Audit committee monitored the strategic risks.

The Chief Executive added that the Auditors, Mazars, had recommended that the Strategic risk register be more targeted. Therefore CMT agreed the specific strategic risks to be included in the report, which the Audit committee monitored.

Consultation

Consultation took place with:

·       Cabinet

·       Leader of the Opposition

·       Chief Officer Group

·       Linda Dargue, Insurance & Risk Manager

·        Mazars (the Council’s Internal Auditors)

Voting

None.

To consider passing a resolution in the following terms:

That, under s.100A (4) of the Local Government Act 1972 Schedule 12A Part 1 as amended by the Local Government (Access to Information) (Variation) Order 2006 the public be excluded during the items in Part 2 of the Agenda for this meeting, because it is likely, in view of the nature of the business to be transacted, that, if members of the public were present during those items, there would be disclosure to them of exempt information relating to the financial and business affairs of the Council and third party companies/organisations.

Local Government Act 1972, Schedule 12A, Part 1, paragraph 3.

That, under s.100A (4) of the Local Government Act 1972 Schedule 12A Part 1 as amended by the Local Government (Access to Information) (Variation) Order 2006 the public be excluded during the item in Part 2 of the Agenda for this meeting, because it is likely, in view of the nature of the business to be transacted, that, if members of the public were present during this item, there would be disclosure to them of exempt information relating tothe financial and business affairs of the Council and third party

companies/organisations. (Minute CA/010/16)

Local Government Act 1972, Schedule 12A, Part 1, paragraph 3

That, under s.100A (4) of the Local Government Act 1972 Schedule 12A Part 1 as amended by the Local Government (Access to Information) (Variation) Order 2006 the public be excluded during the item in Part 2 of the Agenda for this meeting, because it is likely, in view of the nature of the business to be transacted, that, if members of the public were present during this item, there would be disclosure to them of exempt information relating tothe financial and business affairs of the Council and third party

companies/organisations. (Minute CA/010/16)

Local Government Act 1972, Schedule 12A, Part 1, paragraph 3

Full details are in the part 2 decision sheet.

Full details are in the part 2 minutes.