Agenda and draft minutes

To confirm the minutes and decisions from the previous meeting

The minutes held on 15 January 2025 were confirmed and agreed by the Members present.

To receive any apologies for absence

Apologies for absence were received from Councillor Maddern, C Link, Symington and Adeleke.

To receive any declarations of interest

A member with a disclosable pecuniary interest or a personal interest in a matter who attends a meeting of the authority at which the matter is considered -

(i)            must disclose the interest at the start of the meeting or when the interest becomes apparent

and, if the interest is a disclosable pecuniary interest, or a personal interest which is also prejudicial

(ii)            may not participate in any discussion or vote on the matter (and must withdraw to the public seating area) unless they have been granted a dispensation.

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Members’ Register of Interests, or is not the subject of a pending notification, must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal and prejudicial interests are defined in Part 2 of the Code of Conduct for Members

[If a member is in any doubt as to whether they have an interest which should be declared they should seek the advice of the Monitoring Officer before the start of the meeting]

There were no declarations.

An opportunity for members of the public to make statements and ask questions in accordance with the rules as to Public Participation

There was no public participation.

None

There are no outstanding action points

Following the outcome of the scrutiny review, we will be adopting a revised approach to the structure of the agendas at each OSC meeting. Items will be grouped into three categories: pre-Cabinet scrutiny, deep dive scrutiny (which will be guided by the work programme), and a new outcomes tracker—providing an opportunity to review actions taken in response to the committee's previous feedback and recommendations.

The work programme meeting for H&C Overview and Scrutiny to introduce this new approach and support the selection of 'deep dive' items, ensuring they meet the agreed criteria will be held on 10^th April 2025 at 9:30am.

Ahead of the meeting, we will be launching a public survey (open to elected members and officers as well) to gather suggestions for items that the committee may wish to include in the 'deep dive' scrutiny. The survey will close on 17th March 2025, allowing time for responses to be collated and discussed at the work programme meeting.

Members noted the next Chairs OSC meeting date.

Please refer to the video minutes for the full discussion.

The report was agreed and noted by Members.

ACTION: N Beresford to feedback figures on the buy back scheme.

ACTION: N Beresford to clarify CCTV (A41 bypass)

Please refer to the video minutes for the full discussion.

The report was noted and recommendations were approved by Members.

ACTION: H Peacock to feedback the costs of the Housing Open day.

Please refer to the video minutes for the full discussion.

The report was agreed and noted by Members and recommend for adoption at Cabinet.