Decision details

Covid 19 - Emergency Constitution amendments

Decision Maker: Council

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


To approve and amend the Constitution to provide additional emergency decision making powers and agree procedures for the remote conduct of meetings.


A vote was held:


22 for,

0 against

The Mayor abstained


Therefore it was agreed:


1.         That Council agree to the changes to the Constitution and procedures as set out in paragraphs 8-44 to the report and authorise the Monitoring Officer to make the required changes to the Constitution.


2.         In the event that government guidance changes the Leader of the Council in consultation with the Chief Executive and the Leader of the Opposition shall have authority to agree to reintroduce face to face meetings and suspend either in full or in part these temporary arrangements pending formal agreement at the next available Council meeting.


3.         That authority be delegated to the Chief Executive, in consultation with the Leader of the Council and the S151 Officer, to draw down funds from reserves in order to finance expenditure that may be required in the Council’s response to Covid-19. This expenditure will be reported back to Cabinet and Council at the next available meeting.


4.           That the proposals for Development Management Committee as set out in paragraph 29-36 shall be for an interim period to allow officers time to test the use of remote meeting systems, to develop a meeting protocol and train committee members.  As soon as the Chief Executive in consultation with the Leader of the Council, Leader of the Opposition and Monitoring Officer is satisfied that remote meetings or meetings with appropriate social distancing can work efficiently with appropriate public participation,  the Chief Executive shall be delegated authority to agree to commence remote meetings, or meetings with appropriate social distancing, and the proposals set out in paragraph 29-36 shall cease to operate and the normal constitutional rules in relation to Development Management Committee shall re-commence subject to allowing participation by councillors and members of the public by remote access and subject to any other procedural rules agreed by the Monitoring Officer.


Publication date: 23/04/2020

Date of decision: 15/04/2020

Decided at meeting: 15/04/2020 - Council

Accompanying Documents: