Decision details

To award a contract to Ford UK for the supply of Light Commercial Vehicles for a 4 year period

Decision Maker: Corporate Director - Finance & Operations

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

The Council are looking to purchase 32 Light Commercial Vehicles (Vehicle with a gross vehicle weight of no more than 4.5 metric tonnes) over the next 4 years:
21-22 – 19 LCVs (these are likely to roll in 22-23 due to current lead times)
22-23 – 6 LCVs
24-25 – 2 LCVs
25-26 – 5 LCVs

Decision:

To award a contract to Ford for the supply of Light Commercial Vehicles for the next 4 years.

Alternative options considered:

The Council have looked at a number of procurement options and have identified the TPPL Framework Agreement which is a framework that covers fleet requirements from passenger vehicles up to 12.5t Commercial Vehicles. Lot 2 of the agreement covers Light and Medium Commercial Vehicles up to 12.5t and includes 20 suppliers and main dealerships.
As part of the framework tender process, bidders were evaluated on 70% cost and 30% quality. Successful companies were then ranked on the agreement from 1-20. Ford are current ranked number 1 meaning the Council are able to carry out a direct award appointment without the need to go through a lengthy tender process.
The Council’s Transport Manager has also held a number of discussions with Ford and he is satisfied that Ford can supply vehicles to our requirements over the next 4 years.
On this basis, the Council will carry out the direct award on the framework agreement to Ford.

Publication date: 19/10/2021

Date of decision: 11/10/2021

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