Decision Maker: Chief Finance Officer (S151)
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Background: The Council have an agreed capital
budget of £300k to carry window replacements and associated
works at the Rossgate Shopping Precinct.
Procurement process: The Council identified the Fusion 21 Framework
Agreement as the most suitable procurement route to award this
contract.
Under the Framework Agreement the Council had 2 procurement routes,
direct award or further competition. Following a conversation with
Fusion 21, the recommendation was to carry out a direct award to
the number one placed supplier on the agreement, Bell Group
Limited.
Bell have been ranked number one supplier following a robust
evaluation process looking at both price (40% of the criteria) and
quality (60% of the criteria). The qualitative elements that were
looked at included delivery of works, social value, health and
safety, quality management and risk management.
Through the direct award approach, the Council are able to avoid a
tender process which will save around 5 months on the programme.
Due to the current condition of the windows at Rossgate shopping
precinct and with the guarantees from Fusion 21 that the direct
award is providing value for money, it was agreed that this was the
best way forward.
The Council’s Commercial Asset and Property Development team
has worked with both Bell Group and Fusion 21 to draft a schedule
of works and agree a cost which is both in budget and offers value
for money.
The works will commence 8 weeks after the contract is signed by
both parties.
Decision: To award a contract to Bell Group
Limited to carry out Window Replacements and Associated Works at
Rossgate Shopping Precinct, Hemel Hempstead.
The Council have already obtained approval to
move forward with the works. This is being funded from the Capital
Programme.
This left how the Council were going to procure the contractor and
we looked at the following options:
-An open market tender process – this option would require
the Council to advertise the opportunity on a national portal
meaning any suitable contractor could submit a tender. This was
rejected due to the additional work required to draft a full set of
employer’s requirements, evaluation criteria / questions and
contract documents along with the 6 month plus timescales before
the Contractor would be in place.
-Carry out a mini competition on a framework agreement (including
Fusion 21) – this option would require the Council to send
the opportunity to the members of the framework agreement. This was
rejected due to the additional work required to draft a full set of
employer’s requirements, evaluation criteria / questions and
contract documents along with the 4-5 month timescales before the
Contractor would be in place.
-Direct award on the Fusion 21 Framework Agreement - Through the
direct award approach, the Council are able to avoid a tender
process which will save around 6 months on the programme. Due to
the current condition of the windows at Rossgate shopping precinct
and with the guarantees from Fusion 21 that the direct award is
providing value for money, it was agreed that this was the best way
forward.
Publication date: 08/09/2021
Date of decision: 07/09/2021