Decision Maker: Assistant Director - Legal and Democratic Services
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
The Council requires a contractor to provide a
service for the secure storage, disposal and retrieval of its paper
records that it must still retain a copy of in line with the
Council’s GDPR / Data Protection Act 2018 and Retention
Policies. This allows maximisation of Forum space and compliance to
regulation. The contractor also offers a scan back service which
aligns with Council Strategy on being paper-light.
This is a corporate contract used by all departments within the Council.
The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years. The commencement date for the contract will be 1 April 2020
This service has been tendered in accordance with the Council’s Standing orders and is below the EU threshold in terms of value
The approval to award contract for Off-site
Archiving to DataSpace (UK) Limited
The Council are required to tender this
contract in line with the Council's Commissioning and Procurement
By going through a tender process, it allows the Council to demonstrate that the contract is delivering value for money.
Publication date: 28/02/2020
Date of decision: 28/02/2020