Issue details

Decision made and reasons:

Decision:

To extend the Council’s contract for Traffic Regulation Order Consultancy with ADL Traffic & Highways Engineering Ltd for a period of three-years (until September 2028) in accordance with the contract awarded in September 2021.

Reason:

Traffic Regulations Orders are legal documents that restrict or prohibit the use of the highway network, in line with The Road Traffic Regulation Act 1984 – while Dacorum Borough Council is not the highway authority, we do undertake parking enforcement (on-street and off-street) that requires the making of Traffic Regulation Orders.

The statutory process for making Traffic Regulation Orders involves several key steps, including feasibility assessments, proposed scheme design, public consultations, and formal advertising.

The Council does not have this expertise in-house hence the reason for this contract originally and why an extension is now being sought.

Background:

In September 2021 the Contract for Traffic Regulations Order Consultancy commenced. This contract is delivered by ADL Traffic & Highways Engineering Ltd (ADL).

The contract was for an initial period of four years, which ends in September 2025. There was provision within the tendered contract for this to be extended by a period of three years.

The initial value of the contract envisaged annual spend of £60,000 per year so an initial value of £240,000 and if extended for the full-term £420,000.

The current spend on the contract to date is £112,000 so well within the threshold from when tendered. Based on current spend, the value of the three years extension is likely to be between £100,000 and £120,000.

Officers working with ADL since September 2021 have found them to be responsive and knowledgeable in this area of work. There have been no issues with their performance or professional credentials

Commercial Board:

A report was presented to Commercial Board on 20 May 2025 and approval was provided on the same date to extend the contract with ADL Traffic and Highways Engineering Ltd.