Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

02/01/2020 - Approval to award contract for Planning Advice on the Hemel Garden Communities Project ref: 1063    Recommendations Approved

Decision made and reasons:
The Hemel Garden Communities Project is a proposed major urban extension of Hemel Hempstead, providing 11,000 new homes. This will be delivered in several phases.
The Council have been working with St Albans City and District Council, Hertfordshire County Council, Hertfordshire Local Enterprise Partnership and The Crown Estate to deliver the project.
Due to the complexities involved on this ambitious project the Council will appoint Birketts LLP to provide legal advice and support on the planning aspects of the project.
The Council’s costs will be fairly minimal however most of the legal costs will be connected to the S.106 planning agreement and will be payable directly by the developer Crown Estates.
The Council will be awarding the contract via the Crown Commercial Services Wider Public Sector Legal Services Panel Agreement RM3788 which has been awarded in compliance with the Public Contract Regulations 2015. The Council will award the contracts as a direct award under the following justification:
Due to the complex nature of the project the Council’s in-house legal team do not have the relevant expertise. This is a cross boundary project with complex infrastructure delivery which requires urgent legal advice to assist with developing the heads of terms and starting work on drafting the S.106
Birketts scored 100% for both price and quality on the CCS framework and have also come with a strong recommendation from another local authority.

Decision Maker: Assistant Director - Legal and Democratic Services

Decision published: 07/05/2021

Effective from: 02/01/2020

Decision:

Approval to award a contract to Birketts LLP to provide planning advice on the Hemel Garden Communities Project.

Lead officer: Farida Hussain


18/12/2020 - To undertake consultations on the proposal to introduce waiting restrictions in Wood Lane End and Redbourn Road and to delegate the decision to introduce the restrictions, if applicable, to the Solicitor to the Council in consultation with the Portfo ref: 1371    Recommendations Approved

1.    To engage consultants to undertake a statutory consultation on the proposal to introduce waiting restrictions in Wood Lane End, Hemel Hempstead from Hales Park to the road closure. Monday to Saturday 08.30am to 6.30pm on both sides of the road

2.      To engage consultants to undertake a statutory consultation on the proposal to introduce waiting restrictions in Redbourn Road, Hemel Hempstead from the Queensway roundabout to the Link Road roundabout  Monday to Saturday 08:00am to 6.00pm, Sunday 10am to 5pm on both sides of the road.

 

3.    To delegate the decision to implement the proposal, if applicable, to the Solicitor to the Council in consultation with the Portfolio Holder for Corporate & Contracted Services.

 

The introduction of the restrictions is proposed for:

 

·         avoiding danger to persons or other traffic using the road or any other road or for preventing the likelihood of any such danger arising

 

·         facilitating the passage on the road or any other road of any class of traffic (including pedestrians)

4.       

Decision Maker: Portfolio Holder for Commercial Strategy and Delivery

Decision published: 18/12/2020

Effective from: 30/12/2020

Decision:

Decision made and reasons:

 

1.    To engage consultants to undertake a statutory consultation on the proposal to introduce waiting restrictions in Wood Lane End, Hemel Hempstead from Hales Park to the road closure. Monday to Saturday 08.30am to 6.30pm on both sides of the road

 

 

2.    To engage consultants to undertake a statutory consultation on the proposal to introduce waiting restrictions in Redbourn Road, Hemel Hempstead from the Queensway roundabout to the Link Road roundabout  Monday to Saturday 08:00am to 6.00pm, Sunday 10am to 5pm on both sides of the road

 

 

3.    To delegate the decision to implement the proposal, if applicable, to the Solicitor to the Council in consultation with the Portfolio Holder for Corporate & Contracted Services.

 

 

Lead officer: Steve Barnes


15/12/2020 - Committee Timetable 2021/22 ref: 1370    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 15/12/2020 - Cabinet

Decision published: 17/12/2020

Effective from: 15/12/2020

Decision:

RESOLVED TO RECOMMEND:

 

The approval of the Meeting Timetable for 2021/22 as set out in Appendix A to the Cabinet report.

 


15/12/2020 - Treasury Management Mid-Year Update ref: 1367    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 15/12/2020 - Cabinet

Decision published: 17/12/2020

Effective from: 15/12/2020

Decision:

RESOLVED TO RECOMMEND:

 

The acceptance of the Cabinet report on mid-year treasury management performance and prudential indicators for 2020/21.


15/12/2020 - Cabinet Forward Plan ref: 1365    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 15/12/2020 - Cabinet

Decision published: 17/12/2020

Effective from: 15/12/2020

Decision:

The forward plan was noted.


15/12/2020 - Referrals to Cabinet ref: 1364    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 15/12/2020 - Cabinet

Decision published: 17/12/2020

Effective from: 15/12/2020

Decision:

There were no referrals to Cabinet.


15/12/2020 - Public Participation ref: 1363    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 15/12/2020 - Cabinet

Decision published: 17/12/2020

Effective from: 15/12/2020

Decision:

There was no public participation.


15/12/2020 - Declarations of Interest ref: 1362    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 15/12/2020 - Cabinet

Decision published: 17/12/2020

Effective from: 15/12/2020

Decision:

There were no declarations of interest


15/12/2020 - Apologies for Absence ref: 1361    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 15/12/2020 - Cabinet

Decision published: 17/12/2020

Effective from: 15/12/2020

Decision:

There were no apologies for absence.


15/12/2020 - Minutes ref: 1360    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 15/12/2020 - Cabinet

Decision published: 17/12/2020

Effective from: 15/12/2020

Decision:

Minutes of the meeting held on 24 November 2020 were agreed by Members present and signed by the Chair.


15/12/2020 - Council Tax base ref: 1366    For Determination

Annual council tax setting report sets out the projected 2021/22 baseline for the number of properties in DBC and the projected proportional volume of band D equivalent households that will be charged council tax.

Decision Maker: Cabinet

Made at meeting: 15/12/2020 - Cabinet

Decision published: 17/12/2020

Effective from: 25/12/2020

Decision:

1.    That Cabinet approves the Collection Fund surplus estimate of £43,362.84as at 31 March 2021. The Dacorum Borough Council share of this surplus is £5,268.18.

 

2.    That Cabinet approve the distribution profile for the surplus identified at 1.) as required by the Collection Fund: Surplus and Deficit (Coronavirus)(England) Regulations 2020.  This is contained at section 2.8 of the Cabinet report.

 

3.    That Cabinet approves the calculation of the Council’s tax base for the year 2021/22 incorporating an estimated collection rate of 99.4%.

 

4.    That, in accordance with the Local Authorities (Calculation of Tax Base) Regulations 2012, the amount calculated by the Council as its tax base for the year 2021/22 shall be 58,693.7 and its constituent elements shall be:

 

Part of Area -  Parished and Non Parished

100% Tax base

99.4% Tax base

Hemel Hempstead

31,519.5

31,330.4

Aldbury

479.4

476.5

Berkhamsted

8,611.6

8,559.9

Bovingdon

2,132.3

2,119.5

Chipperfield

867.5

862.3

Flamstead

647.5

643.6

Flaunden

178.8

177.7

Great Gaddesden

456.0

453.3

Kings Langley

2,316.0

2,302.1

Little Gaddesden

640.4

636.6

Markyate

1,358.6

1,350.4

Nash Mills

1,244.2

1,236.7

Nettleden with Potten End

802.7

797.9

Northchurch

1,301.5

1,293.7

Tring Rural

690.6

686.5

Tring Town

5,120.6

5,089.9

Wigginton

680.8

676.7

Total

59,048.0

58,693.7

 

Lead officer: Nigel Howcutt


15/12/2020 - Garage Programme Update ref: 1369    For Determination

To seek approval of a proposed Investment Strategy for the DBC Garages estate

Decision Maker: Cabinet

Made at meeting: 15/12/2020 - Cabinet

Decision published: 17/12/2020

Effective from: 25/12/2020

Decision:

That progress made to date be noted.


15/12/2020 - Equality, Diversity and Inclusion Strategy ref: 1368    For Determination

To seek approval on an updated Equality and Diversity Strategy

Decision Maker: Cabinet

Made at meeting: 15/12/2020 - Cabinet

Decision published: 17/12/2020

Effective from: 15/12/2020

Decision:

1        That the draft Equalities, Diversity and Inclusion Strategy and Action Plan (as set out in the report) be approved

 

RESOLVED TO RECOMMEND:

2        That the International Holocaust Remembrance Alliance definition of antisemitism be adopted as set out in the report and the illustrative examples that are presented alongside.

That the new post for a Diversity and Community Inclusion Officer be included as part of the 2021/22 budget as set out in section 5 of this report.


15/12/2020 - Electric vehicle charge points ref: 1358    Recommendations Approved

Between 2011 and 2014, Hertfordshire County Council (HCC) received Office of Low Emission Vehicles (OLEV) funding to install EV charge points across Hertfordshire, this included installation in 6 locations across Dacorum. On behalf of Dacorum HCC also managed the ongoing operation of these assets through a countywide contract with BP Chargemaster.
HCC have now made a decision that they will no longer provide or manage new electric vehicle charge points.

Decision Maker: Assistant Director - Legal and Democratic Services

Decision published: 15/12/2020

Effective from: 15/12/2020

Decision:

To approve the transfer of ownership of 6 no. electric vehicle charge points from Hertfordshire County Council (HCC) to Dacorum Borough Council.

Lead officer: Ben Hosier


15/12/2020 - Deed of Variation to include the Parking & Access Movement project for Highway enhancement works ref: 1359    Recommendations Approved

The Council’s Parking

Decision Maker: Corporate Director Housing (interim)

Decision published: 15/12/2020

Effective from: 15/12/2020

Decision:

To introduce a supplemental Deed of Variation between Hertfordshire County Council and Dacorum Borough for enhancement works to the Highway to include the location of the Parking

Lead officer: James Doe


10/12/2020 - Contractual Covid-19 Support ref: 1357    Recommendations Approved

That a support agreement with Sports and Leisure Management Limited be agreed for the period October 2020 – April 2021 on the terms set out in this Officer Decision.

Decision Maker: Chief Executive

Decision published: 15/12/2020

Effective from: 10/12/2020

Decision:

That a support agreement with Sports and Leisure Management Limited be agreed for the period October 2020 – April 2021 on the terms set out in this Officer Decision.

Lead officer: Mark Brookes


07/12/2020 - Additional Restrictions Grant - COVID-19 Support for Local Businesses. ref: 1355    Recommendations Approved

As part of its response to the disruption caused by COVID-19, Central Government has announced funding and outline guidance for the distribution of an Additional Restrictions Grant (ARG).

 

Local authorities are responsible for delivering grants to businesses and have discretion over the design and implementation of their local scheme. Funding has been distributed among local authorities, following the November lockdown, at the rate of £20 per head of population. Dacorum has received funding of £3.1m.

 

Decision Maker: Portfolio Holder for Community Leadership

Decision published: 07/12/2020

Effective from: 07/12/2020

Decision:

 

To formally approve the adoption of the policy based on the principles and criteria detailed within the body of this report to implement an ARG scheme across Dacorum for the allocation of £3.1m of Government funding.

 

Approval is sought through PH Decision in order to expedite decision-making and ensure that payments can be made to eligible businesses as quickly as possible.

 

Authority to make decisions of this type has been delegated to Portfolio Holders by Cabinet decision CA/78/17.

 

Lead officer: James Deane


02/12/2020 - ERDF Returning to the High Street Safely Fund ref: 1354    Recommendations Approved

To sign a funding agreement for the ERDF Returning to the High Street Safely fund to access project funding

Decision Maker: Assistant Director - Planning

Decision published: 02/12/2020

Effective from: 02/12/2020

Decision:

Approval to sign a funding agreement for RHSS (Returning to the High Street Safely) funding of £137,473

Lead officer: Chris Taylor


30/11/2020 - To authorise the sale of 5 School End Crescent, Hemel Hempstead, HP1 2DZ ref: 1353    Recommendations Approved

To authorise the sale of 5 School End Crescent, Hemel Hempstead, HP1 2DZ

Decision Maker: Corporate Director Housing (interim)

Decision published: 01/12/2020

Effective from: 30/11/2020

Decision:

To authorise the sale of 5 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


24/11/2020 - Cabinet Forward Plan ref: 1348    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 26/11/2020

Effective from: 24/11/2020

Decision:

The forward plan was noted


24/11/2020 - Referrals to Cabinet ref: 1347    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 26/11/2020

Effective from: 24/11/2020

Decision:

There were no referrals to Cabinet


24/11/2020 - Public Participation ref: 1346    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 26/11/2020

Effective from: 24/11/2020

Decision:

There was no public participation


24/11/2020 - Declarations of Interest ref: 1345    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 26/11/2020

Effective from: 24/11/2020

Decision:

There were no declarations of interest


24/11/2020 - Apologies for Absence ref: 1344    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 26/11/2020

Effective from: 24/11/2020

Decision:

There were no apologies for absence.


24/11/2020 - Minutes ref: 1343    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 26/11/2020

Effective from: 24/11/2020

Decision:

Minutes of the meeting held on 20 October 2020 were agreed by Members present and signed by the Chair.


24/11/2020 - Camelot Rugby Club Lease ref: 1351    For Determination

To seek approval of a long term lease arrangement for Camelot Rugby club

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 26/11/2020

Effective from: 04/12/2020

Decision:

  1. That subject to consideration of comments received pursuant to recommendation 2 below the principle of granting of a 75 year lease of Chaulden Lane Playing Field to Hemel Hempstead (Camelot) Rugby Union Football Club in accordance with the heads of terms at Appendix 1 be approved.

 

2.    Delegate authority to the Portfolio Holder for Finance and Resources and the Leader of the Council to consider any representations received from the public notice published, pursuant to Section 123 Local Government Act 1972 and decide whether to proceed with the leasehold disposal and finalise the terms of disposal.

Lead officer: Nigel Howcutt


24/11/2020 - Brownfield Land Register ref: 1352    For Determination

To review and approve the content of the annual update to the register of brownfield land in Dacorum

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 26/11/2020

Effective from: 04/12/2020

Decision:

That the sites listed in Parts 1 of the Brownfield Land Register (BLR) as drafted in Appendix 1 be approved and delegate authority to the Assistant Director (Planning, Development and Regeneration) to finalise the site specific information before publication and note that no sites are recommended for inclusion in Part 2.

 

Lead officer: Alex Robinson


24/11/2020 - Covid-19 update ref: 1350    For Determination

To highlight the work and support the Council has been carrying out across service areas in relation to Covid-19.

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 26/11/2020

Effective from: 04/12/2020

Decision:

1.    That the following be noted:

 

(a)  The projected financial impact of Covid-19 for 2020/21 as set out in section 1.

 

(b)  The service updates provided in section 2.

 

RESOLVED TO RECOMMEND

 

2.    The approval of £76,000 (over two years) additional funding for Citizens Advice Dacorum.

 


24/11/2020 - Budget monitoring Q2 ref: 1349    For Determination

To provide an update on the Financial forecast for 2020/21 as at the end of Quarter 2.

Decision Maker: Cabinet

Made at meeting: 24/11/2020 - Cabinet

Decision published: 26/11/2020

Effective from: 04/12/2020

Decision:

RESOLVED TO RECOMMEND

 

1.   The approval of the revised capital programme to move £2.409m slippage identified at Quarter 2 into financial year 2021/22 as detailed in Appendix C.

 

2.   The approval of supplementary revenue budgets as follows:

 

·         Supplementary budget of £300k in the Local Development Framework (LDF) budget to fund the costs of producing the Local Plan, to be funded from the LDF reserve.

 

·         Supplementary budget of £30k in the Waste Development employees budget to fund a Recycling Officer post, to be funded from the Management of Change reserve.

 

3.   The approval of supplementary capital budgets as follows:

 

·         Additional capital budget of £180k in the Commercial Assets and Property Development budget to fund the costs of completion of the new Bunkers Farm cemetery, to be funded from a contribution from West Herts Crematorium Joint Committee.

 

·         Additional capital budget of £210k in the Leisure service to fund a Multi-Use Games Area at The Hemel Hempstead School.

 

·         Additional capital budget of £70k to fund audio-visual improvement works at The Forum.

 

4.   Approve a budget virement following receipt of £200k New Burdens funding related to Revenues and Benefits. Increase the budget in Revenues and Benefits employees costs by £75k and decrease the income budget by £125k, with an offsetting increase in the budget for Corporate Grants of £200k.

 


18/11/2020 - Review of Statement of Licensing Policy - Licensing Act 2003 ref: 1334    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

That Council adopts and publishes in accordance with statutory requirements:-

The draft Statement of Licensing Policy as the Council’s ‘Statement of Licensing Policy’ for the five-year period from 7 January 2021 to 6 January 2026.

 


18/11/2020 - Feeding Hungry Children ref: 1341    For Determination

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

 

The following Motion was withdrawn by Councillor Symington:

 

Feeding Hungry Children

 

1.  This Council notes:

a.  That numbers of pupils entitled to Free School Meals are rising fast.  

b.  That every child who is entitled to Free School Meals is a sign of a family under significant financial pressure.

c.  That this picture of increasing child poverty is supported by the rapid rise in the number of families dependent on food banks. 

d.  That children who are hungry are less able to learn and thrive at school.

e.  That the extension of the school meals voucher scheme (campaigned for by Marcus Rashford) to cover the period of the summer holiday was incredibly important and valuable to families in food poverty. 

f.  The very welcome commitment from Education Minister in the Welsh Assembly, Kirsty Williams, to guarantee free school meal provision for school holidays until at least Easter 2021.

2.  This Council recognises that the second lockdown will lead to further increases in child poverty and

 

a.  supports the calls by the Child Food Poverty Task Force, supported by Marcus Rashford and many leading food suppliers and producers, for the expansion of free school meals provision to every child whose family is in receipt of Universal Credit or equivalent, or with a low-income and no recourse to public funds.

 

b.  calls for the provision of food vouchers to cover school holidays and periods of lockdown for all families in receipt of Universal Credit or with low-income and no recourse to public funds.

 

c.  asks that Healthy Start vouchers should be increased in value to £4.25, and expanded to be made available to all those in receipt of Universal Credit or with a low-income and no recourse to public funds.

 

3.  Therefore this Council resolves to write to the Secretary of State for Education and the Chancellor of the Exchequer to call for

 

a.  extend eligibility for free school meals to every pupil whose parents or guardians are in receipt of Universal Credit

 

b.  food vouchers for every one of those pupils in every school holiday and during any period of lockdown in which schools are closed

 

c.  extended eligibility for free school meals to pupils from low-income families whose parents or guardians have no recourse to public funds or who are destitute asylum seekers under s4 of the Immigration and Asylum Act 1999

 

 

 

Lead officer: Councillor Ron Tindall


18/11/2020 - Local Plan ref: 1342    For Determination

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

A motion was proposed by Councillor Tindall and seconded by Councillor Taylor. An amendment to the motion was proposed by Councillor Williams and seconded by Councillor Griffiths which was accepted by Councillor Tindall. Therefore, the substantive motion proposed (as amended) was as follows:

 

Local Plan

 

In the 2019 General Election both the Conservative and Liberal Democrat Manifestos promised to deliver 300,000 new homes a year to address the national housing shortage.

 

This Council believes that this target is in excess of the ONS projections of housing need and will lead to higher levels of Green Belt development in the Dacorum Local Plan than is necessary to meet our housing need. 

This Council therefore requests

·        the Leader of the Council to write to the Ministry of Housing, Communities and Local Government asking that the figure of 922 per annum be revised in line with the figures from the Office of National Statistics which project a need for between 170-200,000 new homes to be started per annum significantly below the 300,000 proposed in the manifesto, and

·        A copy of that letter be sent to the Borough’s two Members of Parliament with a request that they make representations to the Secretary of State in support of the Council’s position

A vote was held:

 

43 for,

0 against,

0 abstentions,

 

Therefore the motion was carried.

 

 

 

 

Lead officer: Councillor Ron Tindall


18/11/2020 - Change to committee dates ref: 1335    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

An additional meeting of the Finance and Resources Overview and Scrutiny Committee scheduled for 25 November was agreed.

 


18/11/2020 - Changes to committee membership ref: 1336    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

None.


18/11/2020 - Overview and Scrutiny referrals ref: 1337    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

None.


18/11/2020 - Cabinet referrals ref: 1338    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

Resolved:

That the following be approved:

22 September 2020

 

8.1       CA/076/20       Budget Monitoring Q1 report

 

Decision

 

  1. Recommend to Council approval of the revised capital programme to move £7.3m slippage identified at Quarter 1 into financial year 2021/22 as detailed in Appendix C.

 

  1. Recommend to Council approval of supplementary revenue budgets as follows:

 

·         Supplementary budget of £140k in The Forum premises budget to fund the costs of ensuring the building is safe for staff to return under Coronavirus.

 

·         Supplementary budget of £60k in the Premises Insurance budget to fund additional costs of Uninsured Losses, to be funded from the Uninsured Losses reserve.

 

·         Supplementary budget of £253k in the Building Control service to fund the final settlement of Work in Progress following the transfer of the service to Hertfordshire Building Control. This is to be funded from the Management of Change reserve.

 

·         Supplementary budget of £33k in the Garage service, funded from the Invest to Save reserve, to fund a specialist project manager to lead on improvements to the garage letting process.

 

  1. Recommend to Council approval of supplementary capital budgets as follows:

 

  • A capital budget of £90k in the Waste and Recycling Capital budgets for new Wheeled Bins.

 

  • Additional budget of £400k in the Fleet Replacement Budget, to fund additional vehicles.

  • Capital budgets of £24k and £19k to fund electrical upgrade works at Berkhamsted Civic Centre and Victoria Hall Tring respectively.

 

  • Capital budget of £15k for essential roofing improvements at The Denes.

 

 

8.2       CA/078/20       Loan agreement with West Herts Crematorium Committee

 

Decision

 

  1. A £6m loan to the partner authorities of the West Herts Crematorium Joint Committee (WHCJC), and a supporting Deed of Contribution and Indemnity and delegate authority to the Corporate Director, Finance and Operations in consultation with the Portfolio Holder for Finance and Resources to finalise terms of the required legal documentation.

 

20 October 2020

 

8.3       CA/087/20       Treasury Management Report

 

Decision

 

The acceptance of the report on Treasury Management performance in 2019/20 and the Prudential Indicators for 2019/20.

 

8.4       CA/088/20       Medium Term Financial Strategy

 

Decision

 

The approval of the revised Medium Term Financial Strategy for the period 2020/21 – 2024/25, including the recommendations at Section 2 of the Strategy.

 

8.5       CA/089/20       Local Plan Consultation Report

 

Decision

 

  1. That the Emerging Strategy for Growth (Appendix 1) is published for consultation under Regulation 18 of the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).

 

  1. That authority is delegated to make changes to the Emerging Strategy for Growth , including any necessary to reflect the Cabinet’s and/or Council discussions and decision,  to the Assistant Director Planning, Development and Infrastructure in consultation with the Portfolio Holder for Planning and Infrastructure.

A recorded vote was held:

For: Adeleke, Anderson, Banks, Barrett, Bassadone, Beauchamp, Bhinder, Birnie, Durrant, Elliot, Griffiths, Guest, Hearn, Imarni, Maddern, Mahmood (Sobaan), Mahmood (Suqlain), Peter, Riddick, Rogers, Silwal, Sinha, G Sutton, R Sutton, Timmis, Williams, Wyatt-Lowe (27)

Against: Allen, Barry, Claughton, England, Freedman, Hobson, Hollinghurst, Link, McDowell, Pringle, Ransley, Stevens, Symington, Taylor, Tindall, Townsend, Uttley, Woolner (18)

Abstain: Mayor (1)

Therefore the decision was agreed.

 

8.6       CA/091/20       Car Parking Supplementary Planning Document

 

Decision

 

That the draft SPD is adopted.

 

8.7       CA/092/20       Herts Growth Board – Section 101 Committee

 

Decision

 

(1)   Agree to the establishment of the Hertfordshire Growth Board Joint Committee and Hertfordshire Growth Board Scrutiny Joint Committee and delegate such functions to the committees as set out in the annexed Hertfordshire Growth Board - Integrated Governance Framework and annexed Terms of Reference and Standing Orders for each committee.

 

(2)  Adopt the Hertfordshire Growth Board - Integrated Governance Framework into the Councils own constitutional framework and delegate authority to the Assistant Director, Corporate and Contracted Services to make any required changes to the Council’s constitution to give effect to the Governance Framework.

 

(3)  Agree that the Council’s nominated representative on the Hertfordshire Growth Board Committee shall be Councillor Andrew Williams as Leader of the Council and the approved substitute shall be Councillor  Margaret Griffiths as Deputy Leader

 

(4)   Delegate authority to the Leader of the Council to nominate the Council’s representative on the Hertfordshire Growth Board Scrutiny Joint Committee and approved substitute.

 


18/11/2020 - Business from the last council meeting ref: 1339    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

None.


18/11/2020 - Questions ref: 1340    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

1.              Question to Councillor Williams from Councillor Tindall:

 

Q1: Given the misinformation and falsehoods that abound on Facebook and other Social Media, it would be good for the Council to ensure that residents of Dacorum have the opportunity to access accurate knowledge of the Council’s proceedings and deliberations.  Please can the Leader of the Council inform us when video film of those proceedings and deliberations will be made available on the Council’s website, or on other means accessible to residents?

 

Response: I do agree that there’s lots of misinformation and rumours can start on social media and in some cases that’s not helpful when people who do have access to that information post stuff which they could research and get more accurate information before posting. But that is the nature of social media. The recording and showing of council meetings and procedure is something which I discussed with the previous Chief Executive and you might recall at the beginning of this year we talked about trying a recording of a council meeting and found that the equipment in the council chamber wasn’t sufficient to enable that to be done with any degree of quality that residents would find useful to follow. I agreed with the previous Chief Executive that we would upgrade the equipment in the council chamber and conference rooms one and two. That work has been completed in the last couple of days and we now have the capacity to record and broadcast meetings live. We also have the capacity within the new system to hold hybrid meetings where some members of the council can be in the chamber and some members can be remote. So we are in a position now to broadcast and have the equipment for that but of course that is dependent on us being able to get back into what you might consider to be a more normal routine of proceedings. Whilst we’re currently using Microsoft Teams and we’re very grateful for this so that we can order some degree of normality and business to proceed, I do not think the quality of nature of these recordings are sufficient for our website as records of our proceedings. It is our intention when we begin to move forward with a more normal cycle of meetings to make use of the newly installed equipment and make those meetings available in both live and recorded forms.

 

2.            Question to Councillor Williams from Councillor Symington:

 

Q1: Given the recent advice from the Dacorum Borough Council Legal Department regarding the Council's responsibility to maintain the unadopted road at Broadwater, Berkhamsted, could the portfolio holder assure the residents, other landowners and users of the DBC-owned car park that the Council will commit to a clear, transparent and long term resolution to the recurring maintenance issue?

 

Response: As Councillor Symington has referred to legal advice received from our legal department, advice that she has benefitted from that I haven’t, I think it would be inappropriate of me to make any comment upon the situation or the advice which she has received before also seeing that advice. He requested a copy of that document from the legal department so he could be in a position to reply to Councillor Symington in writing.

 

Councillor Symington advised that she had two supplementary questions that she would also like answered by Councillor Williams once he had sought advice from the legal department, which were as follows:

 

Q2: Now that the potholes have been fixed and the road is on a good state of repair, would the Portfolio Holder be willing to enter into discussions with Herts County Council about having the road adopted? (the poor state of repair was given by HCC as a reason for not considering adoption).

 

Q3: What are the Portfolio Holder’s intentions for the longer term use of the car park (viz: charges, free parking allowance – currently 4 hours- etc) and how will he work with other stakeholders (such as the tennis and bowls clubs who need the free parking) to find an inclusive way forward?

 

 

3.            Question to Councillor Graham Sutton from Councillor Symington:

 

Q1. What can the portfolio holder do to help expedite the delivery of the now HCC-owned Durrants Lane pitches for use by the community given that DBC was originally taking on the lease and subsequently decided not to?

 

Response: Councillor G Sutton said he would need to provide Councillor Symington with a written response.

 

Councillor Symington advised that she had two supplementary questions that she would also like answered by Councillor G Sutton, which were as follows:

 

Q2. Could the portfolio holder explain the reasons for the council deciding in July 2020 that it would not take the lease from HCC for the playing fields on behalf of the community, thereby failing to provide much needed additional football pitches for youth clubs?

 

Q3. How does the portfolio holder intend to restore the resident’s confidence in the planning process and delivery of Section 106 agreements in light of the failure of this one?

 


18/11/2020 - Announcements ref: 1333    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

4.1       By the Mayor:

Welcome to the new Chief Executive of Dacorum Borough Council, Claire Hamilton.


4.2       By the Chief Executive:

 

The Chief Executive thanked the Mayor for the introduction and welcome and said she looked forward to meeting everyone in person as soon as she was able to.

 

4.3       By the Group Leaders:

Councillor Williams gave apologies on behalf of Councillor Arslan. 

 

4.4       Council Leader and Members of the Cabinet:

 

(Full details are in the minutes under Announcements of the Leader and Cabinet).

 


18/11/2020 - Public Participation ref: 1332    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

1.            Questions from Graham Bright (Grove Fields Residents Association) to Councillor Williams:

Q1: I note that the Leader of the Council is being requested to write to the Ministry of Housing, Communities and Local Government asking that the figure of 922 houses per annum for Dacorum be revised downwards. You state that this because this Council believes that the Government’s centrally-determined targets for housing development in the Borough will adversely affect the development of the Dacorum Local Plan, forcing high levels of new housing onto green belt land. If the motion is agreed, please can you confirm that Dacorum will wait for the central government response to this letter before commencing the public consultation?

Response:I don’t believe that the motion and the item before us this evening in relation to the local plan are mutually exclusive and we will consider both of these in due course this evening, and members will contribute to the reasons why they support the motion and/or the consultation. I do not believe that we cannot do both. We currently have a figure, the latest from the government, of 922 as stated by Mr Bright. As you will see from the motion when we discuss it that’s not a figure that we necessarily think is appropriate. We don’t know the course of the government’s reiterations, and not forgetting the ONS figures have not yet been accepted as the figure that should be used. We will still be looking nationally for potentially the 300,000 that has been quoted on several occasions. I still think it’s appropriate for us to consult with our residents because I think we need the evidence base if we are to contest the 922, and if that figure is not reduced over time and we need to contest at 922 I think having consulted with our residents will strengthen the argument should our local plan not be in conformity with the numbers required. So in essence, I don’t think that agreeing to one includes the other.

Q2: I note that the authority has delegated to make changes to the Emerging Strategy for Growth , including anything necessary to reflect the Cabinet’s and/or Council discussions and decision, to the Assistant Director Planning, Development and Infrastructure in consultation with the Portfolio Holder for Planning and InfrastructurePlease can you confirm that the FINAL Local Plan, once amended as a consequence of the public consultation, will be voted on by local councillors?

Response: Yes, absolutely. The delegation to the director in consultation with the portfolio holder only relates to minor changes to wording or to reflect any decisions taken by our councillors at this stage in amending our draft consultation. Any final decision will still be subject to the process of the scrutiny committee and the cabinet, and only the full council has the authority to agree a local plan. So yes, the final decision has to be one taken by full council.


2.         Questions from Malcolm Allen to Councillor Williams:

Q1: How can the ancient Market Town of Berkhamsted cope with 2230 new homes, in addition to the hundreds already under construction, and a possible population rise of 41% when our current infrastructure is inadequate? In particular how will the southern side of Berkhamsted, which carries the bulk of this expansion handle the enormous increase in traffic flow primarily along Shootersway which is already a rat run for the sole access to the A41 and which suffers large back up of traffic at rush hour even now. Backups which pollute the air as children walk to the four schools served by this route. A further hazard is the narrowing of the road between Kings Road and Crossoak Road causing a hazard when two HGVs pass with their wing mirrors hanging over the pavement thus endangering pedestrians. This plan detracts from the character of the area, destroys Green Belt, damages bio-diversity and converts a sorely needed playing field, Haslam’s, into a housing estate. We will need new signs for our town stating 'welcome to Berkhamsted, a modern example of inglorious sprawl.' Are you happy taking responsibility for that?

 

Response: I’m happy to take responsibility for the fact that this council needs to go out and consult on the local plan. I’m under no illusions that Berkhamsted like many parts of the borough is under considerable constraint in terms of the amount of development it can take, and this consultation will inform that level of development which is appropriate for a particular area. All of the local plan process will be backed up by transport infrastructure studies which will give a very clear indication of the level of development that can be taken in a particular area given the amount of infrastructure that is either affordable or possible to provide given the constraints of any particular location. As an authority we take responsibility for the plan and as we develop the plan we will ensure that the constraints of a particular area, the infrastructure requirements of an area, or indeed the infrastructure limits of an area are taken into account when coming to a final figure for any particular level of development.

 

  1. Question from Antony Harbidge to Councillor Williams:

Q1: How is it in the best interests of the public, specifically the residents of Dacorum who you represent, to put the Draft Local Plan out for consultation during a pandemic when there is no reasonable prospect of engaging in normal democratic processes?

 

Response: We recognise that additional restrictions will be in place until 2 December and the current health situation does make consultation different to what it would be previously, but the fact that we’re all here this evening using this different form of technology to hold his meeting and have more people engaged in this meeting than normally would be is an indication that there are ways in which we can consult and engage the public other than by direct meetings, which of course I recognise during this consultation we will not be in a position to have more traditional public meetings in halls and community centres etc. and we have very clear government advice that we should not allow the current situation to stop the progress of local plans. There is an expectation from government that the planning process will continue and that we make use of available technologies in order to do so. The council is seeking to start the consultation in late November, and traditionally these consultations run for six weeks. We planned this one for eight weeks and as we will come on to later we intend to extend that further to be well clear of the Christmas and new year period and allow people to engage. The Council is seeking to make the consultation as accessible as possible and will be undertaking the following activities:

 

-           Extending the consultation for 10 weeks, instead of the statutory 6 weeks

-           Hosting a permanent ‘virtual’ exhibition on our website throughout the consultation. The exhibition will allow people to leave questions for Officers.

-           Providing copies of the documents for inspection at the Forum (where an appointment can be made to view the document)

-           Providing copies of the documents to libraries where these will be available for loan.

-           Produced a video advertising the consultation

-           Published articles in both the Dacorum Digest (63,000 copies) and the digital digest (11,400 subscribers)

 

Q2: Why can’t you afford your constituents that you represent by equal respect that delaying consultation to a post pandemic time which will also allow correspondence with government MP’s as well as allowing the latest ONS data to be incorporated into the evidence base which is isn’t at present.

 

Response: The decision to go for a full review is not a decision taken solely by the assistant director but by the council. The plan was approved in 2013 as I’m sure Mr Harbidge who I know takes a keen interest in these matters is aware. This plan was challenged through the courts and the judge came to a view that he would support our plan as did the inspector subject to us understanding an early partial review. Although the plan runs until 2031 the government requirement is that the plans are reviewed every five years. So whilst we could have gone for a partial review we would have been straight into a full review almost before we finished the partial reviews so the view was taken that it would be better to do a full review because by 2018 we would have been well in to doing that anyway. Similarly if we got to the point where this plan, which we’re currently at the draft stage, was adopted and takes us through to 2038, we will still be doing a full review of that plan in 2026/2027 assuming we adopt in 2022. We are required to do a full review every five years. So once we got to 2017 and we have delayed this process because of confusions and uncertainties over government numbers and there’s no uncertainty that the latest ONS figures will be embedded in the governments requirements. The ONS figures as I’m sure you’re aware are considerably lower than the manifesto commitments of all the major political parties to deliver an increasing number of homes. It’s possibly the case that the government may, through looking at reconfiguring the algorithm, redistribute that requirement elsewhere. It is not yet clear that requirement is going to reduce and I, as leader of this council, want us to get to a position where we are in the best possible shape to defend our plan should we come under a requirement to produce more homes than we think is acceptable. I’m sure you’re aware our figure a while ago was 1025 and is being reduced to 922. There’s no guarantee when the government reconstitute those figures that it won’t go up or down, so we need to be in a position to be absolutely resolute in our defence of that position.

 


18/11/2020 - Declarations of Interest ref: 1331    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

There were no declarations of interest.


18/11/2020 - Minutes ref: 1330    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/11/2020 - Council

Decision published: 26/11/2020

Effective from: 18/11/2020

Decision:

The minutes of the meeting held on 16 September 2020 were agreed by the members present and will be signed by the Mayor at the next available opportunity.

 


25/11/2020 - To undertake a consultation on the proposal to introduce waiting restrictions at the junction of Chaulden Terrace and Long Chaulden, Hemel Hempstead ref: 1329    Recommendations Approved

Decision Maker: Portfolio Holder for Commercial Strategy and Delivery

Decision published: 25/11/2020

Effective from: 03/12/2020

Decision:

Decision made and reasons:

 

1.     To engage consultants to undertake a statutory consultation on the proposal to introduce waiting restrictions at the junction of Chaulden Terrace and Long Chaulden, Hemel Hempstead

 

 

2.     To delegate the decision to implement the proposal, if applicable, to the Assistant Director Corporate & Contracted Services in consultation with the Portfolio Holder for Corporate & Contracted Services.

 

The introduction of the restrictions is proposed for:

 

·       avoiding danger to persons or other traffic using the road or any other road or for preventing the likelihood of any such danger arising

 

·       facilitating the passage on the road or any other road of any class of traffic (including pedestrians)

 

 

Lead officer: Steve Barnes


25/11/2020 - PH-022-20 Response to: 1. Government White Paper - Planning for the Future - August 2020; and 2. Government Consultation on Changes to the Current Planning System - August 2020 ref: 1328    Recommendations Approved

1. The White Paper proposes the most radical and significant reforms to the existing planning system in over 70 years. The principal aim of the reforms is to provide more homes by introducing measures to simplify and speed up the planning process.

2. The measures proposed in the White Paper will take some time to implement. Therefore interim measures to modify aspects of the current planning system are proposed in the consultation on Changes to the current planning system whilst pending implementation of reforms proposed in the White Paper.

3. Both the plan making and development management processes would be significantly reformed. The reforms are largely based on the premise that the planning system is largely at fault in the failure to provide Government led targets on the provision of new homes. Proposed reforms include:

·     Introduction of 3 new categorisations of land – Growth, Renewal and Protected

·     Extension of the Planning in Principle (PiP) to major developments

·     Creating a fast track system for “beautiful buildings” by greater use of design codes

·     Sanctions against local planning authorities for failure to determine planning applications within time limits and where appeals are lost

·     Tighter timescales for delivery of Local Plans (30 months)

·     Replacement of the current s106 planning obligations and CIL with a new nationally set Infrastructure Charge to fund delivery of infrastructure and affordable homes. Also to change point of payment from grant of permission to point of occupation.

·     Greater use of digital technology for sharing of information and community engagement.

 

Decision Maker: Portfolio Holder for Place

Decision published: 25/11/2020

Effective from: 03/12/2020

Decision:

Decision made and reasons:

To submit responses on behalf of the Council to the above mentioned Government Consultations. The responses are attached as Annex A. 

Whilst many of the aims within the White Paper are laudable, such as simplified processes, desire to deliver more homes and greater use of digital technology there are a number significant and very serious concerns regarding the proposed reforms:

 

·         The approach taken is too simplistic and unlikely to achieve stated aims. There are more significant reasons for failure to meet Government housing targets than failures or shortcomings in the planning system (many of which could be addressed by providing greater resources and capacity within the current system). The White Paper does not address more major dislocations in other parts of the delivery system to provide new homes including, operation of land market forces and driving efficiency and productivity across the construction sector.

·         There is serious risk that local democracy will be curtailed, including the exclusion of local members from the decision making process. Input of the community into the plan making process will be only at two points. First at an initial “call for sites” stage before any meaningful plan is developed for comment and second, when the local plan has been submitted for examination.

·         Not enough information has been provided to be confident that the new regime for delivery of infrastructure will deliver the desired objectives. Delivery of new infrastructure is a key priority for residents within the Borough.

·         The abolition of s106 planning obligations allied to the requirement for First Homes as being the first 25% of affordable homes to be provided. This is an owner occupied element which does not meet the housing needs of those on very low incomes. It would likely result in a greatly diminished supply of genuinely affordable rented accommodation and will exacerbate an already crisis level shortage of affordable homes.

·         That the proposed 30 month timescale for delivery of a new local plan is feasible given the proposed front end loaded detail that will be required, such as settling of Design Codes which will be an important (and possibly only) influence that local communities may have over new development in their areas.   

 

 

Lead officer: Stephen Mendham


25/11/2020 - PH-024-20-To set a Parking Services refund policy ref: 1327    Recommendations Approved

Decision Maker: Portfolio Holder for Commercial Strategy and Delivery

Decision published: 25/11/2020

Effective from: 03/12/2020

Decision:

To set a Parking Services refund policy

Lead officer: Ben Hosier


05/11/2020 - To authorise the sale of 2 School End Crescent, Hemel Hempstead, HP1 2DZ ref: 1324    Recommendations Approved

To authorise the sale of 2 School End Crescent, Hemel Hempstead, HP1 2DZ

Decision Maker: Corporate Director Housing (interim)

Decision published: 25/11/2020

Effective from: 05/11/2020

Decision:

To authorise the sale of 2 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


06/11/2020 - Proposed consultation for taxi ranks in Berkhamsted and Tring High Street ref: 1325    Recommendations Approved

To engage consultants to undertake a consultation on the proposal to introduce new part time taxi ranks in the Berkhamsted and Tring High Streets.

 

Decision Maker: Portfolio Holder for Commercial Strategy and Delivery

Decision published: 06/11/2020

Effective from: 14/11/2020

Decision:

Consultation on a proposal to introduce new part time taxi ranks in the Berkhamsted and Tring High Streets and to revert the part time taxi rank in Forge Car Park back to permanent parking spaces.

 

Lead officer: Nathan March


19/10/2020 - To authorise the sale of 19 School End Crescent, Hemel Hempstead, HP1 2DZ ref: 1303    Recommendations Approved

To authorise the sale of 19 School End Crescent, Hemel Hempstead, HP1 2DZ

Decision Maker: Corporate Director Housing (interim)

Decision published: 05/11/2020

Effective from: 19/10/2020

Decision:

To authorise the sale of 19 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


03/11/2020 - Approval to award contract for Council Tax & Business Rates annual billing printing & associated services ref: 1323    Recommendations Approved

This contract is for the printing, folding

Decision Maker: Chief Finance Officer (S151)

Decision published: 03/11/2020

Effective from: 03/11/2020

Decision:

To approve the award of the contract for Council Tax

Lead officer: Chris Baker


19/10/2020 - The approval to award a contract to Pellings LLP to carry out the role of Architect on the Cherry Bounce New Build Scheme. ref: 1302    Recommendations Approved

The Council requires an Architect to design a scheme based upon the Council’s Employers Requirements and Design Guide on the Cherry Bounce site. The service provided are to take the design through to pre-application and planning approval. If required, the value of the contract allows the Council the flexibility to retain their services through a traditional contract through to construction of the scheme.
Compliant with the Council’s Standing orders, and was tendered on an Open tender process which attracted 25 competitive tenders.

Decision Maker: Assistant Director - Housing Operations

Decision published: 28/10/2020

Effective from: 19/10/2020

Decision:

The approval to award a contract to Pellings LLP to carry out the role of Architect on the Cherry Bounce New Build Scheme.
The contract should run approximately 2 years from date of appointment.

Lead officer: Oliver Donohoe


23/10/2020 - Extension of the Council’s Service Level Agreement with Hertfordshire Building Control Ltd ref: 1321    Recommendations Approved

In December 2019, Dacorum Borough Council became the eighth shareholder in Hertfordshire Building Control Ltd (HBC), a consortium company originally set up and owned by seven of the Hertfordshire District and Borough Councils in 2016. These comprise Three Rivers, Hertsmere, Welwyn Hatfield, Stevenage, Broxbourne, North Herts and East Herts.

DBC’s joining of HBC was approved by Full Council. Background is set out in the report to Cabinet on 10 September 2019.

HBC has proposed at this stage that a further one-year extension to the agreement is concluded. The effects of the Covid19 pandemic have had an effect on the work priorities in the short term of all local authorities, and of HBC itself. To allow for more time to consider a review of the effectiveness of HBC as an enterprise to deliver the authorities’ statutory Building Control services, it is considered both prudent and expedient to agree a simple one-year extension to the current arrangements.

Decision Maker: Assistant Director - Planning

Decision published: 23/10/2020

Effective from: 23/10/2020

Decision:

Extension of the Council’s Service Level Agreement with Hertfordshire Building Control Ltd

Lead officer: Katie Mogan


20/10/2020 - Annual Infrastructure Funding Statement ref: 1320    For Determination

To be provided

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 30/10/2020

Decision:

That the information provided on the Infrastructure Funding Statement in Appendix 1 be noted and agrees to its publication as required under the CIL Regulations 2010 (as amended).

 


20/10/2020 - Treasury Management Report ref: 1313    Recommmend Forward to Council

A report on the 2019/20 treasury management performance

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 30/10/2020

Decision:

RESOLVED TO RECOMMEND

 

The acceptance of the report on Treasury Management performance in 2019/20 and the Prudential Indicators for 2019/20.

 


20/10/2020 - Medium Term Financial Strategy ref: 1314    Recommmend Forward to Council

To be provided

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 30/10/2020

Decision:

RESOLVED TO RECOMMEND

 

The approval of the revised Medium Term Financial Strategy for the period 2020/21 – 2024/25, including the recommendations at Section 2 of the Strategy.

 


20/10/2020 - Herts Growth Board - Section 101 Committee ref: 1318    Recommmend Forward to Council

To consider the establishment of a joint committee to regulate strategic growth bids across Hertfordshire

 

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 30/10/2020

Decision:

RESOLVED TO RECOMMEND

(1)   Agree to the establishment of the Hertfordshire Growth Board Joint Committee and Hertfordshire Growth Board Scrutiny Joint Committee and delegate such functions to the committees as set out in the annexed Hertfordshire Growth Board - Integrated Governance Framework and annexed Terms of Reference and Standing Orders for each committee.

 

(2)  Adopt the Hertfordshire Growth Board - Integrated Governance Framework into the Councils own constitutional framework and delegate authority to the Assistant Director, Corporate and Contracted Services to make any required changes to the Council’s constitution to give effect to the Governance Framework.

 

(3)  Agree that the Council’s nominated representative on the Hertfordshire Growth Board Committee shall be Councillor Andrew Williams as Leader of the Council and the approved substitute shall be Councillor  Margaret Griffiths as Deputy Leader

 

(4)   Delegate authority to the Leader of the Council to nominate the Council’s representative on the Hertfordshire Growth Board Scrutiny Joint Committee and approved substitute.

 


20/10/2020 - Public Space Protection Order ref: 1319    For Determination

To progress consultation for the continuation of existing alcohol based Public Space Protection Orders

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 30/10/2020

Decision:

1.    That the consultation on the establishment of alcohol related Public Spaces Protection Orders for the areas previously covered as outline in section 2 be agreed.

 

2.    To report the outcomes of the consultation to Cabinet to decide to whether to reinstate the PSPO.

 


20/10/2020 - Referrals to Cabinet ref: 1311    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 20/10/2020

Decision:

There were no referrals to Cabinet.


20/10/2020 - Car Parking Supplementary Planning Document ref: 1317    Recommmend Forward to Council

To be provided

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 30/10/2020

Decision:

RESOLVED TO RECOMMEND

  1. That the draft SPD is adopted.

 

2.    That authority to make changes to the documents, including any necessary to reflect the Cabinet’s discussions and decision, be delegated to the Assistant Director Planning, Development and Infrastructure in consultation with the Portfolio Holder for Planning and Infrastructure.


20/10/2020 - Local Plan Consultation Draft ref: 1315    Recommmend Forward to Council

To consider the content of the new draft (Regulation 18) Local Plan for the Borough of Dacorum for the purposes of public consultation

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 30/10/2020

Decision:

RESOLVED TO RECOMMEND

  1. That the Emerging Strategy for Growth (Appendix 1) is published for consultation under Regulation 18 of the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).

2.      That Cabinet consider the views of Strategic Planning and Environment Overview and Scrutiny Committee and officer response (Appendix 5) and to set out any changes to be made to the consultation document.

  1. That the temporary changes needed to the Statement of Community Involvement (SCI) (Appendix 2) be approved to ensure the consultation can take place in accordance with the approved Local Development Scheme.
  2. That authority is delegated to make changes to the Emerging Strategy for Growth , including any necessary to reflect the Cabinet’s and/or Council discussions and decision,  to the Assistant Director Planning, Development and Infrastructure in consultation with the Portfolio Holder for Planning and Infrastructure.

 

Lead officer: Alex Robinson


20/10/2020 - Climate change strategy ref: 1316    For Determination

To be provided.

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 30/10/2020

Decision:

That the following be noted and approved:

 

1.    The progress on actions and approach to key issues as set out in the report with the inclusion of any changes and additions that Cabinet are minded to accept following the feedback from the September 29 Strategic Planning and Environment Overview and Scrutiny meeting (shown as Appendix 1).

2.    That a further progress report be submitted to Cabinet in February 2021.

 

3.    That the proposal to establish a Green Community Grant scheme, as set out in paragraph 6.3.3 of the report, be approved to be funded from the £75,000 Climate budget already established.

 


20/10/2020 - Minutes ref: 1307    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 20/10/2020

Decision:

Minutes of the meeting held on 22 September 2020 were agreed by Members present and signed by the Chair.

 


20/10/2020 - Public Participation ref: 1310    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 20/10/2020

Decision:

There was no public participation.


20/10/2020 - Apologies for Absence ref: 1308    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 20/10/2020

Decision:

There were no apologies for absence.


20/10/2020 - Declarations of Interest ref: 1309    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 20/10/2020

Decision:

There were no declarations of interest


20/10/2020 - Cabinet Forward Plan ref: 1312    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/10/2020 - Cabinet

Decision published: 22/10/2020

Effective from: 20/10/2020

Decision:

The forward plan was noted with the following changes:

  • Add Hemel Hempstead Garden Communities vision to January

·         Add Dacorum Strategic Sites Design Guide to January


21/10/2020 - To delay the implementation to staff lease car allowances from 1st October 2020 to 1 January 2021. ref: 1304    Recommendations Approved

The Council in September 2017 approved for staff lease car allowances to be consolidated into basic pay on 30 days’ written notice.  This change was due to be implemented 1 October 2020.  However, it is necessary to slightly delay the implementation of this amendment to the lease car allowance.  The reason for this is that the Council will be moving to a new payroll provider in November 2020 and in order to support this transition, the Council wishes to avoid any significant changes to underlying pay structures during this period of time.

 

Decision Maker: Portfolio Holder for Commercial Strategy and Delivery

Decision published: 21/10/2020

Effective from: 29/10/2020

Decision:

To delay the implementation to staff lease car allowances from 1st October 2020 to 1 January 2021

 

Lead officer: Matt Rawdon


14/10/2020 - To vary the terms of several of the leases for Eastwick Row flats in order to relocate the brick sheds originally included in the demise. ref: 1299    Recommendations Approved

To vary the terms of several of the leases for Eastwick Row flats in order to relocate the brick sheds originally included in the demise.

Decision Maker: Assistant Director - Housing Operations

Decision published: 19/10/2020

Effective from: 14/10/2020

Decision:

For the Council as Landlord of the flats at Eastwick Row to enter into a Deed of Variation with the current tenants of each of the affected flats to vary the terms of their leases order to relocate the brick sheds.

Lead officer: Fiona Williamson


19/10/2020 - To award a contract for Employers Agent Services for the Cherry Bounce New Build Scheme. ref: 1301    Recommendations Approved

The Council requires Employer’s Agent roles on the scheme to act as the Contract Administrator.
The Council tendered the opportunities using the Non-OJEU Open Procedure. The Council evaluated the tenders looking at a combination of price and quality to ensure all aspects of the requirement are taken into consideration.
The Council received a total of 34 returns.

Decision Maker: Assistant Director - Housing Operations

Decision published: 19/10/2020

Effective from: 19/10/2020

Decision:

To award a contract to Welling Partnership Property

Lead officer: Oliver Donohoe


14/10/2020 - Officer Decision Record Sheet - Energy Saving Trust - Data and Reports ref: 1298    Recommendations Approved

To procure housing data and reports from the Energy Savings Trust (EST) that will support an energy efficiency retrofit scheme as part of the Climate Emergency strategy.

Decision Maker: Corporate Director Housing (interim)

Decision published: 14/10/2020

Effective from: 14/10/2020

Decision:

The Energy Savings Trust have created a unique and highly sophisticated database which helps councils to retrofit their housing stock to make them as energy efficient as possible. Dacorum will be able to use the information they can provide us to guide our work in the climate emergency strategy.

Lead officer: Melanie Parr


04/10/2020 - To authorise the sale of 3 School End Crescent, Hemel Hempstead, HP1 2DZ ref: 1283    Recommendations Approved

To authorise the sale of 3 School End Crescent, Hemel Hempstead, HP1 2DZ

Decision Maker: Corporate Director Housing (interim)

Decision published: 14/10/2020

Effective from: 04/10/2020

Decision:

To authorise the sale of 3 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


12/10/2020 - Test and Trace Support Payment. ref: 1297    Recommendations Approved

This payment is designed to support people on low incomes, if they lose income as a result of self-isolating, and to encourage them to get tested if they have symptoms. This is important to help stop the transmission of COVID-19 and avoid further economic and societal restrictions. The scheme will operate until 31 January 2021.

These payments will be made available from 28 September 2020, and local authorities are required to have arrangements in place to administer them by no later than 12 October 2020. Someone told to self-isolate on or after 28 September (but before the scheme is operational in their local authority) will need to be able to make a backdated claim for payment.

The scheme has 2 separate categories, the main Test and Trace Support payment and the Discretionary Test and Trace Support payment, in both categories individuals will be entitled to a Test and Trace Support Payment of £500

Decision Maker: Portfolio Holder for Corporate Services

Decision published: 12/10/2020

Effective from: 12/10/2020

Decision:

To formally approve the implementation of the Test and Trace Support Payment policy in line with government guidance.

 

Lead officer: Nigel Howcutt


16/09/2020 - Motions ref: 1288    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

The following Motion was proposed by Councillor Freedman and seconded by Councillor Uttley:

 

This Council resolves:

 

·      to require all public firework displays within the local authority boundaries to be advertised in advance of the event, allowing residents to take precautions for their animals and vulnerable people

 

·      to actively promote a public awareness campaign about the impact of fireworks on animal welfare and vulnerable people–including the precautions that can be taken to mitigate risks

 

·      to write to the UK Government urging them to introduce legislation to limit the maximum noise level of fireworks to 90dB for those sold to the public for private displays

 

·      to encourage local suppliers of fireworks to stock ‘quieter’ fireworks for public display.

 

A vote was held:

 

17 for,

26 against,

2 abstentions,

 

Therefore the motion failed.

 

The following Motion was proposed by Councillor Tindall and seconded by Councillor Williams:

 

The recent changes to planning law made by the Government are causing a stir across the country, removing the right of local people to have a say in the planning process.

In protecting the public’s say in the planning process;

A. This Council notes:

1.  The publication by Government of the White Paper, ‘Planning for the Future’ on 6 August 2020, which set out proposals on reforms to the planning process for the future.

2.  That the vast majority of planning applications are given the go ahead by local authority planning committees, with permission granted to around 9 out of 10 applications.

3.  That research by the Local Government Association has said that there are existing planning permissions for more than one million homes that have not yet been started.


B.   This Council is concerned that the proposals seek to:

1.  Reduce or remove the right of residents to object to applications near them.

2.  Grant automatic rights for developers to build on land identified as ‘for growth’.

3.  Remove the consultation role of Parish and Town Councils to comment and make recommendations on local planning applications.

 

C.   This Council Further Notes:

1. The Royal Institute for British Architects called the proposals ‘shameful and which will do almost nothing to guarantee delivery of affordable, well-designed and sustainable homes’. RIBA also said that proposals could lead to the next generation of slum housing.

2. The reforms are opposed by the all-party Local Government Association, currently led by Conservative Councillors.

3.  That the reforms remove section 106 payments for infrastructure and proposes their replacement with a national levy, paid direct to councils and non-negotiable by developers.

 

D.  This Council Believes:

1.  That existing planning procedures, as currently administered by our own team in   Dacorum Borough Council allow for local democratic control over future development, and provides an opportunity for local people to make contributions regarding planning proposals that affect them.

2.  That proposals for automatic rights to build in ‘growth’ areas, and increased permitted development rights, risk unregulated growth and unsustainable communities.

3.  That local communities must be in the driving seat on shaping the future of their communities, and local determination of the planning framework and planning applications play an important part in this process.

 

E.   This Council requests that, when considering the response from Dacorum Borough Council, the Strategic Planning and Environment O&S Committee takes into account the sentiments expressed in this motion.

A vote was held:

 

42 for,

0 against,

0 abstentions,

 

Therefore the motion was carried.

 


16/09/2020 - Change to committee dates ref: 1294    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

The following changes to committee dates were agreed:

 

Ø  Additional Strategic Planning and Environment Overview and Scrutiny Committee on 30 September.

 


16/09/2020 - Changes to committee membership ref: 1293    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

None.


16/09/2020 - Cabinet referrals ref: 1291    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

None.


16/09/2020 - Business from the last council meeting ref: 1290    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

None.


16/09/2020 - Questions ref: 1289    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

1.      To Councillor Williams from Councillor Symington:

 

“The government is keen to promote the roll out of 5G networks and has a target that the majority of the population will be covered by a 5G signal by 2027. As stated in 2017, the government ‘wants to provide world class digital connectivity that is gigabit-capable, reliable, long-lasting and widely available across the UK – and to do so at pace.’ In July 2020 the government announced it is taking forward proposals to simplify planning rules to speed up 5G rollout and improve rural mobile coverage.

 

Could the portfolio holder please confirm that Dacorum Borough Council will work with stakeholders to promote and facilitate the roll-out of 5G networks to ensure the residents of Dacorum benefit at the earliest opportunity from the commercial and personal benefits of super-fast broadband connectivity?”

 

Councillor Williams said the borough had always supported improved broadband facilities whether it was 5G or fibre cables across the borough we recognise the importance of both in the commercial and residential sector for maximum possible connectivity to support businesses. He wasn’t sure that the borough council had a massive role in this, the planning process for telecommunications providers had always been generous in the permissions that they’re able to implement and if the government is further relaxing that as Councillor Symington has stated it does give flexibility to telecoms providers to install the equipment and improve the network. He said there has to be a small degree of caution on that and there are some public concerns about the installation of some of this equipment and there has to be a role in the process for that. There also has to be a degree of understanding that we expect some sort of consideration from telecoms providers about where and when they install the equipment. He said the amount of power and legislation that supports the objective of delivering 5G and other forms of connectivity across the country is already very much in favour of the telecoms providers to enable them to deliver the standards of communication that Councillor Symington refers to.

 

Councillor Symington felt Councillor Williams only answered part of her question. She requested that we do follow through with the work we need to do see this through. 

 

Councillor Williams said the powers that mobile network providers have are quite significant in planning terms, it is very few of the applications that actually come through the planning process in full. He said there were a number of 5G masts that have appeared around Hemel Hempstead over the last six months that were delivered under the powers that the operators have to install these. The vast majority of the installations do not go through a full planning process because the legislation favours the installation of this equipment and favours the fastest possible roll out of it. He said there were very few occasions when they come to a planning committee and when they do it is usually because there is a reason why they effect a particular property or neighbourhood and the process should take place. A vast amount of equipment is installed under delegated authorities or permissions and he felt that the planning process was a positive contribution rather than a hindrance towards the improvement of the system.

 

2.      To Councillor G Sutton from Councillor Tindall:

 

“Dacorum Borough Council rightly set a high target for the provision of affordable housing in new developments of 40% in its supplementary planning document on affordable housing dated 25/9/2013. Unlike a number of other local authorities, Dacorum Borough Council policies allow that C2 land need not contribute to affordable housing provision. As the definition of ‘extra-care’ is not defined in law, there is scope for developers to bring forward schemes which do not meet the spirit of the exemption to providing affordable housing. Would the portfolio holder consider revising the supplementary planning documents to prevent this happening by bringing Dacorum Borough Council’s policies in line with those of other local authorities?”

 

Councillor G Sutton said they have been working on a new policy for affordable housing in the new local plan to address current and future issues. He said they were aware that one of the specific issues is over the provision of care facilities and the affordability of care facilities through increasing proportion of our older and less able residents. The delivery of these types of schemes has specific liability issues  that may require exemptions to the normal affordable housing policies, however such matters will need careful consideration to ensure that they are genuine community needs for care are secured in perpetuity and not to the detriment of the supply of affordable properties. The local plan policy will set the basis of our approach to affordable housing generally and we will need in due course to add to this through the new affordable housing supplementary planning document to add necessary and appropriate detail.

 

Councillor Tindall asked if the portfolio holder agreed that as extra care facilities were not envisaged in 2013 that an update on the policy is needed urgently in order that profiteering developers cannot take advantage of this loophole in the law which we unfortunately were unaware of until the first example recently.

 

Councillor G Sutton agreed that we do need to investigate further as there are issues around this. The current proposals for site LA4 at Hanburys, Shooters Way in Berkhamsted for an extra care residential development. This application is under consideration and will be coming in due course to the development management committee for determination and is expected to be at the meeting on 15 October. Officers are currently addressing the issue of extra care housing on the site against the council’s current policies and advice from Hertfordshire County Council and this will be set out to members in the report to DMC.

 

Councillor Tindall asked if the portfolio holder agreed that when presenting the report it would be good to include the detail of the various legal actions that councils have taken successfully in order to prevent this happening elsewhere and to explain why we have the loophole at present.

 

Councillor G Sutton replied he would raise that with the responsible officers.

 

3.      To Councillor Elliot from Councillor Symington:

 

“Could the portfolio holder confirm that the total payments made to Everyone Active to date amount to £825k? At the Finance and Resources Overview and Scrutiny committee meeting on 7 July 2020, it was stated: ‘in relation to Everyone Active the only supplier relief they have received at this stage was the management fee being waived for the first five months of the financial year’. However, the report to the F&R OSC meeting on 8 September 2020 states that ‘an initial support payment of £205k was made to allow EA to top up the furlough pay for their staff to 100% of salary in the first 3 months of closure. A second support payment of £320k has been agreed relating to July to September to support reopening of leisure services across Dacorum,’ in addition to the previously reported £300k management fee rebate.”

 

Councillor Elliot said this question was raised at the finance and resources overview and scrutiny committee on 8 September and was responded to by Mark Brookes. He advised that the information provided was confidential and commercially sensitive and must not be disclosed to any third parties or discussed in any public forum so he was unable to discuss the matter at this meeting.

 

Councillor Symington thanked Mark Brookes for his email. She said the information she quoted was taken from minutes of the finance and resources overview and scrutiny committee on the council’s website. She highlighted the in-year pressure of £2.5m and the £825k to Everyone Active and then asked if the portfolio holder recognised that is a large percentage of the pressure that we are facing as a council and our current in-year projected deficit. 

 

Councillor Elliot replied that St Albans and Watford had provided the same level of support and possibly at the same percentage as we have to their leisure centres. He said that we needed to provide this support to keep our leisure centres open and had no other option.

 

Councillor Symington said she wasn’t commenting on what other councils were doing and whether they were right or wrong, she was interested in what we were doing with public money and that is why she was asking this question. She felt as much information as possible should be in the public domain.

 

Councillor Elliot said he couldn’t answer Councillor Symington’s question following advice from the council’s solicitor.

 

The Mayor suggested that Councillor Elliot could provide Councillor Symington with a confidential written response. Councillor Elliot agreed.

 

 4.   To Councillor Elliot from Councillor Symington:

 

“The Council is projected to suffer a £5.8m pressure on finances for the current year. In the light of this, does the portfolio holder think they could reconsider their position on turning down grants from the Football Association amounting to £200k which would enable local clubs to upgrade Dacorum Borough Council owned football pitches? “

 

Councillor Elliot replied we were responsible for football pitches, particularly the health and safety aspect. He said the grant wouldn’t come to us, it would be given to us on a separate entity who would be looking after the pitches but we would still be responsible for the health and safety. He felt this would be outside of our control. He said he understood from the football association that the grant would be for football pitches only and would preclude it from being an open space for general public and other uses and that is why we were not prepared to go down that route.

 

Councillor Symington said it was her understanding that other authorities were able to work under this arrangement and asked what differentiates our policies to other councils that prevents us from using these funds.

 

Councillor Elliot replied he was unaware of any other councils that operated in this way so he was unable to make a comparison. He suggested Councillor Symington could give him some examples and he would come back to her.

 

5.   To Councillor G Sutton from Councillor Symington:

 

“The land at the top of Durrant’s Lane, on the corner of Shootersway, was part of a S106 agreement with the developer, Taylor Wimpey and with the intention to provide a community facility in the form of football pitches and general amenity space. The land has been transferred to Hertfordshire County Council but has not been delivered up for use by the community, either in the form of amenity space or football pitches. What can the portfolio holder do to ensure that the policies of the planning department and intentions of the Council in terms of providing amenity space to the community are followed through on and that the community has access to the land set aside for its use?”

 

Councillor G Sutton explained the land referred to has been transferred to Hertfordshire County Council and DBC property officers were liaising with them on this matter. They have passed details over to HCC of a local sports club who is now liaising directly with them with the view of them taking on the space for local use. The delivery and management of other sports pitches and facilities is an important issue for the borough and one we are addressing within the new local plan.

 

Councillor Symington asked what can we do to facilitate this and how can we actually make it happen to ensure the land is used by the people in the local community.

 

Councillor G Sutton replied that the arrangements were subject to negotiations and as this was a HCC matter he was unable to make any further comment.

 

Councillor Symington asked how we could link up the policies to ensure they’re actually carried through.  Councillor G Sutton said he would discuss the matter with the officers and let her know.

 


16/09/2020 - Announcements ref: 1287    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

4.1       By the Mayor:

The Mayor announced the sad passing of former Dacorum Councillor and Mayor Maureen Flint. One minutes silence was held in remembrance.

 

On Sunday 13 September, the Mayor attended the reef laying to commemorate the Battle of Britain and this gave the opportunity to reflect on the huge sacrifices and bravery of all those involved.


4.2       By the Chief Executive:

 

None.

 

4.3       By the Group Leaders:

None.

 

4.4       Council Leader and Members of the Cabinet:

 

(Full details are in the minutes under Announcements of the Leader and Cabinet).

 


16/09/2020 - Public Participation ref: 1286    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

There was no public participation.

 


16/09/2020 - Declarations of Interest ref: 1285    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

There were no declarations of interest.


16/09/2020 - Minutes ref: 1284    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

The minutes of the meetings held on 15 July and 5 August 2020 were agreed by the members present and will be signed by the Mayor at the next available opportunity.

 


16/09/2020 - Any other business ref: 1295    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

Members expressed their gratitude and farewell wishes to Sally Marshall as this was her last Full Council meeting before retiring from her role of Chief Executive of Dacorum Borough Council.

 


16/09/2020 - Overview and Scrutiny referrals ref: 1292    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/09/2020 - Council

Decision published: 07/10/2020

Effective from: 16/09/2020

Decision:

None.


07/10/2020 - To retrospectively approve an exemption to comply with the Council’s commissioning & procurement standing orders and award a contract directly without the need to carry out a competitive tendering process in relation to: The Supply of Furniture to th ref: 1296    Recommendations Approved

Decision Maker: Portfolio Holder for Housing Services

Decision published: 07/10/2020

Effective from: 15/10/2020

Decision:

To retrospectively approve an exemption to comply with the Council’s commissioning & procurement standing orders and award a contract directly without the need to carry out a competitive tendering process in relation to:

 

The Supply of Furniture to the Council’s Supported Housing Schemes.

Lead officer: Oliver Jackson



30/09/2020 - Help to Rent Policy and Housing Allocation Policy Amendments ref: 1281    Recommendations Approved

Decision Maker: Portfolio Holder for Housing Services

Decision published: 30/09/2020

Effective from: 08/10/2020

Decision:

Decision:  To approve the amendments to Help to Move and Housing Allocation Policies, as detailed in this decision sheet.

 

Reason: To ensure the best use of the social housing stock and enable it to be allocated to those most in need.

 

Background to report:

 

  1. Changes have been made to the Help to Move Policy (which is replacing the Moving to a smaller Home Policy) to reflect the current demand on council properties and we would like to implement changes with immediate effect.

 

  1. In order for the Allocation Policy to support and work alongside the new Help to Rent Policy, minor amendments are required to existing Allocations Policy which are detailed within this report.

 

  1. The report is also proposing additional changes to our Allocations Policy to review points awarded to applicants living in a parental home with no other housing need and those that are homeless or at risk of homelessness.   This is to ensure that we continue to ensure that properties are allocated to those with the greatest housing need and will help address the demand for one bedroom accommodation. 

 

Lead officer: Tracy Vause


03/02/2020 - Freehold Transfer of Land & Buildings known as Parkwood Surgery, Parkwood Drive, Hemel Hempstead HP1 2LD ref: 1103    Recommendations Approved

To consent to the Freehold Transfer of Land

Decision Maker: Strategic Director (Corporate & Commercial Services) Interim

Decision published: 28/09/2020

Effective from: 03/02/2020

Decision:

To consent to the Freehold Transfer of Land

Lead officer: Richard Rice


22/09/2020 - Referrals to Cabinet ref: 1274    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/09/2020 - Cabinet

Decision published: 24/09/2020

Effective from: 22/09/2020

Decision:

There were no referrals to Cabinet


22/09/2020 - Q1 Financial report ref: 1276    Recommendations Approved

A first quarter (April – June) review of the council’s financial performance

Decision Maker: Cabinet

Made at meeting: 22/09/2020 - Cabinet

Decision published: 24/09/2020

Effective from: 02/10/2020

Decision:

That Cabinet consider the budget monitoring position for each of the above accounts and:

 

RESOLVED TO RECOMMEND;

 

1.    Recommend to Council approval of the revised capital programme to move £7.3m slippage identified at Quarter 1 into financial year 2021/22 as detailed in Appendix C.

 

2.    Recommend to Council approval of supplementary revenue budgets as follows:

 

·         Supplementary budget of £140k in The Forum premises budget to fund the costs of ensuring the building is safe for staff to return under Coronavirus.

 

·         Supplementary budget of £60k in the Premises Insurance budget to fund additional costs of Uninsured Losses, to be funded from the Uninsured Losses reserve.

 

·         Supplementary budget of £253k in the Building Control service to fund the final settlement of Work in Progress following the transfer of the service to Hertfordshire Building Control. This is to be funded from the Management of Change reserve.

 

·         Supplementary budget of £33k in the Garage service, funded from the Invest to Save reserve, to fund a specialist project manager to lead on improvements to the garage letting process.

 

3.    Recommend to Council approval of supplementary capital budgets as follows:

 

·         A capital budget of £90k in the Waste and Recycling Capital budgets for new Wheeled Bins.

 

·         Additional budget of £400k in the Fleet Replacement Budget, to fund additional vehicles.

 

·         Capital budgets of £24k and £19k to fund electrical upgrade works at Berkhamsted Civic Centre and Victoria Hall Tring respectively.

 

·         Capital budget of £15k for essential roofing improvements at The Denes.

 

 


22/09/2020 - Covid-19 update ref: 1277    Recommendations Approved

To be provided

Decision Maker: Cabinet

Made at meeting: 22/09/2020 - Cabinet

Decision published: 24/09/2020

Effective from: 02/10/2020

Decision:

1.    That Cabinet note:

 

(a)  The projected financial impact of Covid-19 for 2020/21 as set out in section 1 of the report.

 

(b)  The service updates provided in section 2 of the report.

 


22/09/2020 - Cabinet Forward Plan ref: 1275    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/09/2020 - Cabinet

Decision published: 24/09/2020

Effective from: 22/09/2020

Decision:

The forward plan was noted with the following change:

-       Add Equality and Diversity Strategy to December


22/09/2020 - Declarations of Interest ref: 1272    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/09/2020 - Cabinet

Decision published: 24/09/2020

Effective from: 22/09/2020

Decision:

There were no declarations of interest.

 


22/09/2020 - Appointment of a Principal Contractor for Coniston Road Development, Kings Langley ref: 1279    Recommendations Approved

To seek approval to award the main contract and appoint a Principle Contractor to construct 10 Units at Coniston Road

 

Decision Maker: Cabinet

Made at meeting: 22/09/2020 - Cabinet

Decision published: 24/09/2020

Effective from: 02/10/2020

Decision:

1.    That the main contract to construct 10 x social rented Houses at Land Adjacent to the corner of Coniston Road and Barnes Lane, Kings Langley be awarded to Bugler Developments Ltd. 

 

2.    That delegated authority be approved to the Council’s Assistant Director (Corporate and Contracted Services) to execute and complete all legal agreements ancillary to the JCT Design & Build Contract and/or reasonably required to complete the Project, including (but not limited to):

a.    all professional appointments;

b.    collateral warranties; and

c.     Agreements under

S.38, & S.278, of the Highways Act 1980;

S.247, Part III of the Town and Country Planning Act 1990;

S.104 of the Water Industry Act 1991, and

S.50 of the New Roads and Street Works Act 1991.

 

Lead officer: David Barrett


22/09/2020 - Public Participation ref: 1273    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/09/2020 - Cabinet

Decision published: 24/09/2020

Effective from: 22/09/2020

Decision:

There was no public participation


22/09/2020 - Apologies for Absence ref: 1271    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/09/2020 - Cabinet

Decision published: 24/09/2020

Effective from: 22/09/2020

Decision:

Apologies for absence were received from Councillor G Sutton. 


22/09/2020 - Minutes ref: 1270    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/09/2020 - Cabinet

Decision published: 24/09/2020

Effective from: 22/09/2020

Decision:

Minutes of the meeting held on 21 July 2020 were agreed by Members present and signed by the Chair.


22/09/2020 - West Herts Crematorium Consortium Loan Agreement ref: 1278    Recommendations Approved

To seek delegated approval for a long term loan to the West Herts Crematorium Consortium

Decision Maker: Cabinet

Made at meeting: 22/09/2020 - Cabinet

Decision published: 24/09/2020

Effective from: 02/10/2020

Decision:

RESOLVED TO RECOMMEND;

1.    a £6m loan to the partner authorities of the West Herts Crematorium Joint Committee (WHCJC), and a supporting Deed of Contribution and Indemnity  and delegate authority to the Corporate Director , Finance and Operations in consultation with the Portfolio Holder for Finance and Resources to finalise terms of the required legal documentation.

 

2.    That Cabinet delegate authority to the Assistant Director of Finance and Operations in consultation with the Assistant Director, Corporate and Contracted services to agree a land management or lease agreement with one or all of the partner authorities of WHCJC for the proposed crematorium site on Bedmond Road.

 


22/09/2020 - Appointment of a Principal Contractor for Eastwick Row Development, Hemel Hempstead ref: 1280    Recommendations Approved

To seek approval to award the main contract and appoint a Principle Contractor to construct10 Units at Coniston Road

 

Decision Maker: Cabinet

Made at meeting: 22/09/2020 - Cabinet

Decision published: 24/09/2020

Effective from: 02/10/2020

Decision:

1.    That the main contract to construct 36 x social rented units at Eastwick Row, Hemel Hempstead be awarded to Jarvis Contracting Limited.

 

2.    That delegated authority be approved to the Council’s Assistant Director (Corporate and Contracted Services) to execute and complete all legal agreements ancillary to the JCT Design & Build Contract and/or reasonably required to complete the Project, including (but not limited to):

a.    all professional appointments;

b.    collateral warranties; and

c.     Agreements under

S.38, & S.278, of the Highways Act 1980;

S.247, Part III of the Town and Country Planning Act 1990;

S.104 of the Water Industry Act 1991, and

S.50 of the New Roads and Street Works Act 1991.

 

Lead officer: David Barrett


08/09/2020 - To advertise and enact THE BOROUGH OF DACORUM (HEMEL HEMPSTEAD) (Prohibition and Restriction of Waiting) (Consolidation) Order 2003 (Amendment) Order 2020 ref: 1269    Recommendations Approved

To advertise and enact THE BOROUGH OF DACORUM (HEMEL HEMPSTEAD)

(PROHIBITION AND RESTRICTION OF WAITING) (CONSOLIDATION) ORDER 2003 (AMENDMENT) ORDER 2020. Following a periodic review of The Borough of Dacorum (Hemel Hempstead) (Prohibition and Restriction of Waiting) (Consolidation) Order 2003, minor errors have been discovered within the Schedules relating to Wolsey Road, Hemel Hempstead. It is therefore considered necessary to make the above traffic order in order to correct those errors and to better reflect the way the restrictions in that Order currently exist on street and to ensure that the Order is commensurate with existing signs and lines.

 

Decision Maker: Portfolio Holder for Commercial Strategy and Delivery

Decision published: 08/09/2020

Effective from: 16/09/2020

Decision:

To advertise and enact THE BOROUGH OF DACORUM (HEMEL HEMPSTEAD)

(PROHIBITION AND RESTRICTION OF WAITING) (CONSOLIDATION) ORDER 2003 (AMENDMENT) ORDER 2020. Following a periodic review of The Borough of Dacorum (Hemel Hempstead) (Prohibition and Restriction of Waiting) (Consolidation) Order 2003, minor errors have been discovered within the Schedules relating to Wolsey Road, Hemel Hempstead. It is therefore considered necessary to make the above traffic order in order to correct those errors and to better reflect the way the restrictions in that Order currently exist on street and to ensure that the Order is commensurate with existing signs and lines.

 

Lead officer: Steve Barnes


03/09/2020 - To seek approval for the sale of 22 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End. ref: 1268    Recommendations Approved

To authorise the sale of 22 School End Crescent, Hemel Hempstead, HP1 2DZ

Decision Maker: Corporate Director Housing (interim)

Decision published: 03/09/2020

Effective from: 03/09/2020

Decision:

To authorise the sale of 22 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


01/09/2020 - Delegation to award contracts and suspension of the Council’s Standing Orders for fire safety works at Council owned blocks of flats ref: 1267    Recommendations Approved

Decision Maker: Portfolio Holder for Housing Services

Decision published: 01/09/2020

Effective from: 09/09/2020

Decision:

To delegate authority to the Assistant Director of Housing to award contracts for fire safety works in consultation with the Portfolio Holder of Housing and Regeneration up to the value of £500k.

 

To set aside the Council’s Procurement Standing Orders for 12 months (from the approval of this decision) to award these contracts up to the value of £500k.

Lead officer: Ricky Lang


26/08/2020 - To approve Community Grants for the Spring 2020 round ref: 1266    Recommendations Approved

To make grants for the Spring 2020 round of bidding.

Decision Maker: Assistant Director - Performance, People and Innovation

Decision published: 26/08/2020

Effective from: 26/08/2020

Decision:

To make grants for the Spring 2020 round of bidding.

Lead officer: Niamh Thomas


24/08/2020 - To seek approval for the sale of 20 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End. ref: 1265    Recommendations Approved

To authorise the sale of 20 School End Crescent, Hemel Hempstead, HP1 2DZ

Decision Maker: Corporate Director Housing (interim)

Decision published: 24/08/2020

Effective from: 24/08/2020

Decision:

To authorise the sale of 20 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


07/08/2020 - To sign the “LICENCE TO USE A ROUTE OVER LAND” agreement at The Gatehouse Apsley Paper Mill, London Road, Hemel Hempstead between Dacorum Borough Council and The Apsley Paper Trail ref: 1258    Recommendations Approved

As part of the pre-work to deliver 29 no. socially rented homes at Magenta Court, Dacorum Borough Council agrees to enter into a licence with the former owner “The Apsley Paper Trail”.

Decision Maker: Assistant Director - Housing Operations

Decision published: 14/08/2020

Effective from: 07/08/2020

Decision:

To sign the “LICENCE TO USE A ROUTE OVER LAND” agreement at the Gatehouse, Apsley Paper Mill, London Road, Hemel Hempstead.

Lead officer: Fiona Williamson


10/08/2020 - Approval to award contracts for Grovehill Adventure Playground and ref: 1263    Recommendations Approved

The playground structure are self-built are c30 years old and do not comply with current standards BS EN 1176. Some have already been removed for health

Decision Maker: Assistant Director - Performance, People and Innovation

Decision published: 12/08/2020

Effective from: 10/08/2020

Decision:

The approval to award contract for Grovehill/Woodhall Farm Adventure
Playground to Playinnovation

Lead officer: Joe Guiton


05/08/2020 - Declarations of Interest ref: 1260    Recommendations Approved

Decision Maker: Council

Made at meeting: 05/08/2020 - Council

Decision published: 10/08/2020

Effective from: 05/08/2020

Decision:

There were no declarations of interest.


05/08/2020 - Exclusion of the Public ref: 1261    Recommendations Approved

Decision Maker: Council

Made at meeting: 05/08/2020 - Council

Decision published: 10/08/2020

Effective from: 05/08/2020

Decision:

Resolved:-

 

That, under s.100A (4) of the Local Government Act 1972 the public be excluded during the item in part II of the Agenda for this meeting, because it is likely, in view of the nature of the business to be transacted, that if members of the public were present during this item, there would be disclosure to them of exempt information relating to an individual (Item 4).

 


05/08/2020 - Appointment to the role of Chief Executive ref: 1262    Recommendations Approved

Decision Maker: Council

Made at meeting: 05/08/2020 - Council

Decision published: 10/08/2020

Effective from: 05/08/2020


05/08/2020 - Apologies for Absence ref: 1259    Recommendations Approved

Decision Maker: Council

Made at meeting: 05/08/2020 - Council

Decision published: 10/08/2020

Effective from: 05/08/2020

Decision:

Councillor Williams confirmed that apologies had been received from Councillors Adeleke, Durrant and Sinha.

Councillor Tindall confirmed that apologies had been received from Councillors Allen, Hollinghurst and Stevens.

 


22/07/2020 - To award a contract for the installation and extension of 3G pitches ref: 1223    Recommendations Approved

The Council were keen to maximise the play value at both Grovehill Adventure Playground and Adeyfield Adventure Playground.
The Council currently have an artificial pitch at Adeyfield Adventure Playground, which is well used, both by the users of the adventure playground and for external hire out of hours.
The Council have capital money allocated to install a new 3G pitch at Grovehill and extend the playing area at Adeyfield Adventure Playground with a new 3G pitch.
The Council carried out an open tender process and looked at both schemes independently. The evaluation of Lot 1 identified ETC Sports as the bidder providing best value for money of all the bids received but unfortunately no bidders were able to match the brief for Lot 2.

Decision Maker: Assistant Director - Performance, People and Innovation

Decision published: 05/08/2020

Effective from: 22/07/2020

Decision:

To award a contract to ETC Sports Surfaces Limited for the installation of a new 3rd generation sports pitch (3G) at Grovehill Adventure Playground (Lot 1) and carry out a non-award for Adeyfield Adventure Playground (Lot 2).

Lead officer: Jim Guiton


30/07/2020 - To authorise the sale of 18 School End Crescent, Hemel Hempstead, HP1 2DZ ref: 1242    Recommendations Approved

To authorise the sale of 18 School End Crescent, Hemel Hempstead, HP1 2DZ

Decision Maker: Corporate Director Housing (interim)

Decision published: 31/07/2020

Effective from: 30/07/2020

Decision:

To authorise the sale of 18 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


30/07/2020 - To authorise the sale of 13 School End Crescent, Hemel Hempstead, HP1 2DZ ref: 1243    Recommendations Approved

To authorise the sale of 13 School End Crescent, Hemel Hempstead, HP1 2DZ

Decision Maker: Corporate Director Housing (interim)

Decision published: 31/07/2020

Effective from: 30/07/2020

Decision:

To authorise the sale of 13 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


10/07/2020 - To authorise the sale of 1 School End Crescent, Hemel Hempstead, HP1 2DZ ref: 1240    Recommendations Approved

To authorise the sale of 1 School End Crescent, Hemel Hempstead, HP1 2DZ

Decision Maker: Corporate Director Housing (interim)

Decision published: 30/07/2020

Effective from: 10/07/2020

Decision:

To authorise the sale of 1 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


13/05/2020 - To authorise the sale of 8 School End Crescent, Hemel Hempstead, HP1 2DZ ref: 1241    Recommendations Approved

To authorise the sale of 8 School End Crescent, Hemel Hempstead, HP1 2DZ

Decision Maker: Corporate Director Housing (interim)

Decision published: 30/07/2020

Effective from: 13/05/2020

Decision:

To authorise the sale of 8 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


30/07/2020 - To authorise the sale of 12 School End Crescent, Hemel Hempstead, HP1 2DZ ref: 1238    Recommendations Approved

To authorise the sale of 12 School End Crescent, Hemel Hempstead, HP1 2DZ

Decision Maker: Corporate Director Housing (interim)

Decision published: 30/07/2020

Effective from: 30/07/2020

Decision:

To authorise the sale of 12 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


17/07/2020 - To seek approval for the sale of 6 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End. ref: 1225    Recommendations Approved

To seek approval for the sale of 6 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End.

Decision Maker: Corporate Director Housing (interim)

Decision published: 29/07/2020

Effective from: 17/07/2020

Decision:

To seek approval for the sale of 6 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End.

Lead officer: Mark Gaynor


17/07/2020 - To seek approval for the sale of 9 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End. ref: 1224    Recommendations Approved

To seek approval for the sale of 9 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End.

Decision Maker: Corporate Director Housing (interim)

Decision published: 29/07/2020

Effective from: 17/07/2020

Decision:

To seek approval for the sale of 9 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End.

Lead officer: Mark Gaynor


21/07/2020 - Garage Programme Update ref: 1232    Recommendations Approved

To update Cabinet on the progress of the Garages Review programme

Decision Maker: Cabinet

Made at meeting: 21/07/2020 - Cabinet

Decision published: 23/07/2020

Effective from: 21/07/2020

Decision:

That the progress of the programme and the impact of COVID-19 on the garage programme be noted


21/07/2020 - Private Sector Assistance Policy ref: 1233    Recommendations Approved

New policy to support the use of Disabled facilities grant and Better Care Fund and links between housing and health

Decision Maker: Cabinet

Made at meeting: 21/07/2020 - Cabinet

Decision published: 23/07/2020

Effective from: 21/07/2020

Decision:

That the draft Private Sector Housing Assistance Policy as set out in the Appendix to the Cabinet report be approved


21/07/2020 - Minutes ref: 1226    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/07/2020 - Cabinet

Decision published: 23/07/2020

Effective from: 21/07/2020

Decision:

Minutes of the meeting held on 23 June 2020 were agreed by Members present.

 


21/07/2020 - Apologies for Absence ref: 1227    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/07/2020 - Cabinet

Decision published: 23/07/2020

Effective from: 21/07/2020

Decision:

There were no apologies for absence.


21/07/2020 - Declarations of Interest ref: 1228    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/07/2020 - Cabinet

Decision published: 23/07/2020

Effective from: 21/07/2020

Decision:

There were no declarations of interest


21/07/2020 - Referrals to Cabinet ref: 1230    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/07/2020 - Cabinet

Decision published: 23/07/2020

Effective from: 21/07/2020

Decision:

There were no referrals to Cabinet


21/07/2020 - Cabinet Forward Plan ref: 1231    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/07/2020 - Cabinet

Decision published: 23/07/2020

Effective from: 21/07/2020

Decision:

The forward plan was noted with no changes.


21/07/2020 - Local Development Scheme ref: 1234    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/07/2020 - Cabinet

Decision published: 23/07/2020

Effective from: 21/07/2020

Decision:

That the justification for an additional consultation under Regulation 18 be noted, and approve it being incorporated into the revised timetable for the Local Plan and other updates to the Local Development Scheme appended to this report and delegate authority to the Assistant Director- Planning, Development and Regeneration to make any final minor editorial and typographical revisions to the document including any necessary to reflect the Cabinet’s discussions and decision.


21/07/2020 - Pavement Licensing ref: 1235    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/07/2020 - Cabinet

Decision published: 23/07/2020

Effective from: 21/07/2020

Decision:

1.    That responsibility for granting, refusal and revocation  of licences, including the setting of conditions, be delegated to the Assistant Director – Corporate and Contracted Services and the Group Manager, Legal and Corporate Services

2.    That the fees will be set at the maximum permitted level  of £100 in order to recover as much of the cost of issuing licences as possible be approved.

3.    That the duration of licences will be to 30th September 2021, unless revoked be approved.

 


21/07/2020 - Public Participation ref: 1229    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/07/2020 - Cabinet

Decision published: 23/07/2020

Effective from: 21/07/2020

Decision:

There was no public participation


20/07/2020 - Contractual Covid 19 Support ref: 1222    Recommendations Approved

To provide contractual support to ensure that the Council's leisure centres can open on 25th July.

Decision Maker: Assistant Director - Legal and Democratic Services

Decision published: 20/07/2020

Effective from: 20/07/2020

Decision:

That a support agreement with Sports and Leisure Management Limited be agreed for an initial 3 month period on the terms set out in this Officer Decision Record Sheet.

Lead officer: Mark Brookes


15/07/2020 - Minutes ref: 1210    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

The minutes of the meeting held on 15 April 2020 were agreed by the members present and will be signed by the Mayor at the next available opportunity.

 


15/07/2020 - Declarations of Interest ref: 1211    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

There were no declarations of interest.


15/07/2020 - Announcements ref: 1213    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

4.1       By the Mayor:

The Mayor announced the sad passing of former Dacorum Councillor John Bowden. One minutes silence was held in remembrance.


4.2       By the Chief Executive:

 

None.

 

4.3       By the Group Leaders:

Councillor Williams confirmed that apologies had been received from Councillors Elliot and Johnson

 

Councillor Tindall confirmed that apologies had been received from Councillor Stevens

 

4.4       Council Leader and Members of the Cabinet:

 

(Full details are in the minutes under Announcements of the Leader and Cabinet).

 


15/07/2020 - Questions ref: 1215    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

Question from Councillor Allen to Councillor G Sutton:

 

“Given the concerns of local residents, can the portfolio holder please confirm that Chaulden Lane, the much-loved designated country lane, will not need any widening beyond the passing points agreed when the LA3 planning application was granted”

 

Councillor G Sutton responded that the proposals for development at site LA3 (land at West Hemel Hempstead) involve the provision of passing places on Chaulden Lane. Responsibility for the management and future use of the Lane rests with Hertfordshire County Council, which it regards as a rural route. Dacorum Borough Council has no further plans other than those in relation to site LA3 that it would wish to put to HCC in respect of Chaulden Lane.

 

Councillor Allen asked if there will be width restrictions on the static homes permissible at Chaulden Lane Gypsy and Traveller site which often can be as wide as 16ft and are often 14ft when the HCC assessment of the lane has only assessed on traffic that is 9.5ft wide?

 

Councillor G Sutton said he believed that it was up to the hauliers or carriers of these vehicles to ensure that they are able to travel through the lane but believes the passing places should allow the access required. This issue is faced across rural areas, especially on the coast with mobile holiday homes. He reassured Councillor Allen that this wouldn’t be turned into a rat run that can be used by the public.

 

Councillor Allen asked in the instance of there being wider loads, that might cause damage to hedgerows and banks of the lane, can the portfolio holder commit to working with Herts Highways to ensure that these wider loads do not cause damage?

 

Councillor G Sutton said he was sure that this could be included in the planning conditions of the site which are still being considered.

 

Councillor Allen asked if the Gypsy and Traveller community had been consulted on the HCC assessment which has assessed the lane on the basis of a 9.5ft wide load?

 

Councillor G Sutton said he was not privy to those conversations to be aware of it.

 


15/07/2020 - Business from the last council meeting ref: 1216    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

None.


15/07/2020 - Overview and Scrutiny Committee Annual Reports ref: 1218    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

The Chairman ofthe Strategic Planning and Environment Overview and Scrutiny Committee, Councillor John Birnie, introduced the Annual Reports of the Overview and Scrutiny Groups to the Council and highlighted certain aspects of the work carried out by the individual committees.

 


15/07/2020 - Changes to committee membership ref: 1219    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

The following changes to committee membership were agreed:

 

Ø  Councillor Allen to replace Councillor Taylor on the Finance and Resources Overview and Scrutiny Committee.

Ø  Councillor Allen to replace Councillor England on the Health in Dacorum Committee.

Ø  Councillor Tindall to replace Councillor Symington on the Development Management Committee.

Ø  Councillor McDowell to replace Councillor Woolner on the Strategic Planning and Environment Overview and Scrutiny Committee.

Ø  Councillor Symington to fill the vacancy on the Health in Dacorum Committee.

Ø  Councillor Woolner to fill the vacancy on the Licensing and Health and Safety Enforcement Committee.

 


15/07/2020 - Change to committee dates ref: 1220    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

The following changes/additions to committee dates were agreed:

 

Ø  Move Audit Committee from 30th September to 17th September 2020.

Ø  Add Appointments Committee on 30th July 2020.

Ø  Add a special Council meeting on 5th August 2020.

 


15/07/2020 - Motions ref: 1214    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

The following Motion was proposed by Councillor Tindall and seconded by Councillor Freedman:

 

1.            Climate Emergency

 

This council takes note of the Strategy and Action Plan adopted by the Cabinet at their meeting on 23rd June. In addition, the council welcomes the Climate Change Emergency Statement and the undertaking to work with businesses, community groups and residents to reduce emissions across the Borough.

 

In furtherance of these decisions and objectives, the council believes that the bringing together of those interested in working with the Council in a public programme of Community Engagement would be beneficial, and asks that as soon as reasonably possible, given the present restrictions imposed because of the health crisis, a series of consultative events are promoted which will engage all sectors of the community, culminating in a Climate Emergency event at which representatives of those community sectors will meet to discuss with the Council the attainment of the Council's objectives by 2030.

 

An amendment to the motion was proposed by Councillor Williams and seconded by Councillor Griffiths

 

Revise the first line to read:

 

“This council endorses the administrations ambitious Strategy and action plan….”

 

A vote was held on the amendment to the motion:

 

36 For, 0 Against and 1 Abstain

 

Therefore the amendment was agreed

A vote was then held on the amended motion

39 For, 0 Against and 1 Abstain

 

Therefore the Motion was carried.

 

 

The following Motion was proposed by Councillor England and seconded by Councillor Hobson:

 

2.            Overview and Scrutiny

 

This Council recognises that scrutiny is an important part of a well-functioning administration where policies, strategy and decisions are tested by members and justified by Portfolio-holders with the support of officers.

 

Now that the Council is once again in a state of credible balance, and all Councillors have at least one year's experience, Council believes that scrutiny ought rightly to be led by a politically-proportionate group of Chairs and Vice-Chairs.

 

The council resolves to review Scrutiny and reform Chairmanship of OSCs so that Scrutiny in Dacorum is cross-party, with Chairs and Vice Chairs being drawn proportionately from the recognised political groups of the council, the appropriate amendment to the Constitution to be presented to the Council at their meeting in September.

 

The following amendment was made by Councillor Williams and seconded by Councillor Griffiths:

 

Delete all text after the first paragraph and insert a new second paragraph

 

“This  council resolves that the current arrangements for Chairs and Vice Chairs supports the effective process of scrutiny and supports continuing with the current allocations of Chairs and Vice Chairs of the Overview and Scrutiny Committees”

 

A vote was held on the amendment to the motion:

 

24 For, 18 Against and 3 Abstain

 

Therefore the amendment was agreed

A vote was then held on the amended motion

21 For, 17 Against and 3 Abstain

 

Therefore the Motion was carried.

 

 


15/07/2020 - Call-in and urgency procedure ref: 1221    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

The Council noted the following urgent Portfolio Holder Decisions:

 

Ø  PH/009/20 - Local Authority Discretionary Grant Fund, (Ladgf) – Covid-19 Support for Local Businesses

Ø  PH/010/20 - Local Authority Discretionary Grant Fund, (Ladgf) – Covid-19 Support For Local Businesses Phase 2

Ø  PH/013/20 - Building Control Financial Settlement With Hertfordshire Building Control Ltd

 


15/07/2020 - Public Participation ref: 1212    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

There was no public participation.


15/07/2020 - Cabinet referrals ref: 1217    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/07/2020 - Council

Decision published: 17/07/2020

Effective from: 15/07/2020

Decision:

Resolved:

That the following be approved:

19 May 2020

 

8.1      CA/046/20    Provisional Outturn 2019/20

 

Decision

 

The approval of a supplementary capital budget of £300k in 2020/21 to complete works to the Berkhamsted multi-storey car park.

 

23 June 2020

 

8.2      CA/059/20    Climate Change Strategy and Action Plan

 

Decision

 

The creation of a budget for the Climate Emergency of £75,000 in 2020/21 and authority be delegated for its expenditure be made to the Corporate Director Housing and Regeneration and the Assistant Director Corporate and Contracted Services in consultation with the Leader be approved.

 


14/07/2020 - To enter into a Deed Of Variation of title no HD484636 with Hertfordshire County Council (HCC). ref: 1209    Recommendations Approved

To enter into a Deed Of Variation of title no HD484636 with Hertfordshire County Council (HCC).

Decision Maker: Assistant Director - Housing Operations

Decision published: 14/07/2020

Effective from: 14/07/2020

Decision:

To enter into a Deed Of Variation of title no HD484636 with Hertfordshire County Council (HCC).

Lead officer: Fiona Williamson


10/07/2020 - To approve the signing of the S38 agreement and transfer documents for the Sale of the 21 units at the Martindale Development ref: 1207    Recommendations Approved

To approve the signing of the S38 agreement with Hertfordshire County Council (HCC) and amendments to the transfer documents required as part of the conveyancing pack for the sales of the 21 units at the Martindale Development. Stationers Place.

Decision Maker: Assistant Director - Housing Operations

Decision published: 10/07/2020

Effective from: 10/07/2020

Decision:

To approve the signing of the S38 agreement with Hertfordshire County Council (HCC) and amendments to the transfer documents required as part of the conveyancing pack for the sales of the 21 units at the Martindale Development. Stationers Place.

Lead officer: Fiona Williamson


06/07/2020 - To seek approval for the sale of 18 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End. ref: 1206    Recommendations Approved

To seek approval for the sale of 18 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End.

Decision Maker: Corporate Director Housing (interim)

Decision published: 10/07/2020

Effective from: 06/07/2020

Decision:

To authorise the sale of 18 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


01/07/2020 - OFFICER DECISION RECORD SHEET - Martindale - Plot 23 - 10 School End Crescent uploaded Mod Gov ref: 1202    Recommendations Approved

The Martindale Fields development will deliver 65 residential units; a mixture of 21 properties for market sale and 44 social rented properties.
The rationale in having market sales at Martindale Fields is to assist in tenure balance and to provide cross subsidy for the social rented homes.
Site Sales Ltd. have been awarded the contract for marketing and selling these units off plan.

Decision Maker: Corporate Director Housing (interim)

Decision published: 08/07/2020

Effective from: 01/07/2020

Decision:

To authorise the sale of 10 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


06/07/2020 - OFFICER DECISION RECORD SHEET - Martindale - Plot 13 - 11 School End Crescen ref: 1205    Recommendations Approved

To seek approval for the sale of 11 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End

Decision Maker: Corporate Director Housing (interim)

Decision published: 08/07/2020

Effective from: 06/07/2020

Decision:

To authorise the sale of 11 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


06/07/2020 - OFFICER DECISION RECORD SHEET - Martindale - Plot 10 - 17 School End Crescent ref: 1204    Recommendations Approved

To seek approval for the sale of 17 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End.

Decision Maker: Corporate Director Housing (interim)

Decision published: 08/07/2020

Effective from: 06/07/2020

Decision:

Decision: To authorise the sale of 17 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


06/07/2020 - Land adjacent to 88 Claymore, Hemel Hempstead HP2 6LW Proposed sale of strip of land adjacent to 88 Claymore, Hemel Hempstead ref: 1255    Recommendations Approved

 

Proposed sale of strip of land adjacent to 88 Claymore, Hemel Hempstead.

 

 

Decision Maker: Portfolio Holder for Corporate Services

Decision published: 06/07/2020

Effective from: 14/07/2020

Lead officer: Richard Rice


06/07/2020 - Land adjacent to 103 Rucklers Lane, Kings Langley WD4 8BA ref: 1256    Recommendations Approved

Proposed sale of strip of land adjacent to 103 Rucklers Lane, Kings Langley.

Decision Maker: Portfolio Holder for Corporate Services

Decision published: 06/07/2020

Effective from: 14/07/2020

Lead officer: Richard Rice


06/07/2020 - Building Control financial settlement with Hertfordshire Building Control Ltd ref: 1257    Recommendations Approved

The decision relates to a full and final settlement between Dacorum Borough Council and Hertfordshire Building Control Ltd., in respect of payment for ‘work in progress’ (WIP) to cover the final processing of Building Control application cases received by DBC prior to the transfer of the service to HBC in December 2019. The decision also covers payment for IT data transfer work carried out by HBC.

 

Decision Maker: Portfolio Holder for Corporate Services

Decision published: 06/07/2020

Effective from: 06/07/2020

Decision:

To make a payment of £320,000 to Hertfordshire Building Control in respect of work in progress and IT work carried out. The Borough Council has a legal duty under the Building Act 1984 to progress applications made to it for consent under the Building Regulations. DBC transferred operational responsibility for determining building control applications to HBC on 16 December 2019. The payment covers a fair and reasonable settlement for the likely costs to HBC of dealing with DBC’s outstanding caseload of applications prior to the transfer date.

 

Lead officer: James Doe


10/06/2020 - To seek approval for the sale of 10 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End ref: 1189    Recommendations Approved

The Martindale Fields development will deliver 65 residential units; a mixture of 21 properties for market sale and 44 social rented properties.
The rationale in having market sales at Martindale Fields is to assist in tenure balance and to provide cross subsidy for the social rented homes.
Site Sales Ltd. have been awarded the contract for marketing and selling these units off plan.
Reason: On 25th June 2019 Cabinet delegated authority as follows:
Approved by Corporate Director of…In conjunction with either the Corporate Director or the Assistant Director for…In consultation with
Corporate Director for Housing and RegenerationCorporate Director Finance and Operations or the Assistant Director for FinancePortfolio Holder for Housing or the Portfolio Holder for Finance and Resources.
Corporate Director Finance and OperationsCorporate Director for Housing and Regeneration or the Assistant Director for HousingPortfolio Holder for Housing or the Portfolio Holder for Finance and Resources.
All to agree land sales on the site in consultation with either the Portfolio Holder for Housing or Portfolio Holder for Finance and Resources. The properties have been subject to open market marketing process and the above sale has been agreed which was for the full asking price and in accordance with the approved red book valuation.

Decision Maker: Strategic Director (Corporate & Commercial Services) Interim

Decision published: 01/07/2020

Effective from: 10/06/2020

Decision:

To authorise the sale of 10 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: James Deane


23/06/2020 - Private Sector Housing Strategy 2020 ref: 1199    Recommendations Approved

This is a new strategy, which will be informed by the outcome of the BRE stock model report and will outline the council’s approach to tackling rogue landlords and improving standards in the private sector in Dacorum.

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 25/06/2020

Effective from: 23/06/2020

Decision:

That the Private Sector Housing Strategy be approved.


23/06/2020 - Climate Change ref: 1201    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 25/06/2020

Effective from: 23/06/2020

Decision:

1.         That the approach to the development and delivery of the Climate Emergency Strategy and Action plan as set out in the report be approved.

 

2.         That the Climate Emergency Statement in Appendix 4 be approved

 

Resolved to recommend:

 

3.         The creation of a budget for the Climate Emergency of £75,000 in 2020/21  and authority be delegated for its expenditure be made to the Corporate Director Housing and Regeneration and the Assistant Director Corporate and Contracted Services in consultation with the Leader be approved

 

4.         That an annual review of the progress of the Strategy and Action Plan be made to Cabinet each year and an update be provided to Cabinet in September 2020 on initial progress

 

5.         That a training and development programme for both staff and Members be delivered in 2020/21

6.         That a ‘Climate Emergency impact statement’ be incorporated into Cabinet and Overview and Scrutiny reports


23/06/2020 - Minutes ref: 1192    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 25/06/2020

Effective from: 23/06/2020

Decision:

Minutes of the meeting held on 19 May 2020 were agreed by Members present.

 


23/06/2020 - Apologies for Absence ref: 1193    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 25/06/2020

Effective from: 23/06/2020

Decision:

There were no apologies for absence.


23/06/2020 - Declarations of Interest ref: 1194    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 25/06/2020

Effective from: 23/06/2020

Decision:

There were no declarations of interest


23/06/2020 - Referrals to Cabinet ref: 1196    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 25/06/2020

Effective from: 23/06/2020

Decision:

There were no referrals to Cabinet.


23/06/2020 - Homeless Strategy ref: 1198    Recommendations Approved

This is a new strategy (2020-2024) to replace the council’s 2016-2020 Homelessness Strategy, this strategy developed in consultation with multi-agency stakeholders, will identify the council’s priorities in relation to preventing homelessness and eradicating rough sleeping in the borough.

 

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 25/06/2020

Effective from: 23/06/2020

Decision:

That the 2020-24 Homelessness & Rough Sleeper Policy be approved.


23/06/2020 - Cabinet Forward Plan ref: 1197    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 25/06/2020

Effective from: 23/06/2020

Decision:

The forward plan was noted with the following change:

·         Add Herts Growth Board for Hemel Garden Communities to the July meeting

 


23/06/2020 - Covid-19 Impact Report ref: 1200    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 25/06/2020

Effective from: 23/06/2020

Decision:

1. That:

 

(a) The projected financial impact of Covid-19 for 2020/21 as set out in section 1 and;

 

(b) The proposed recovery framework as set out in section 2 be noted.

 

2. That the extension of the voluntary sector contracts as set out in paragraphs 3.2 – 3.5 and the new one year contract to DENS as highlighted in paragraph 3.7 be

agreed.

 

3. That the Covid-19 Strategic Risk annexed to the report is agreed.

 

 


23/06/2020 - Public Participation ref: 1195    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 25/06/2020

Effective from: 23/06/2020

Decision:

There was no public participation


31/01/2020 - Approval to award contract to operate the Café in The Forum ref: 1102    Recommendations Approved

This contract is for a concession (income to the Council) to run a small Cafe

Decision Maker: Assistant Director - Legal and Democratic Services

Decision published: 24/06/2020

Effective from: 31/01/2020

Decision:

The approval to award contract for Café in The Forum to HCL (Herts Catering Limited)

Lead officer: Sue Foster


19/06/2020 - Local Authority Discretionary Grant Fund, (LADGF) – COVID-19 Support for Local Businesses ref: 1254    Recommendations Approved

As part of its response to the disruption caused by COVID-19, Central Government has announced funding and outline guidance for the distribution of a Local Authority Discretionary Grant Fund scheme (LADGF). A national fund of £617m has been distributed among local authorities.

 

Local authorities are responsible for delivering grants to eligible businesses and have discretion over the design and implementation of their local scheme. However, Government has stipulated some national criteria for the scheme, and stated that the fund is aimed at small and micro businesses that are ineligible for the Small Business Grant Fund or the Retail Hospitality and Leisure Grant Fund.

 

Applications for funding under Phase 1 of the DBC Discretionary Grant Fund were invited for a two-week period from 8 June 2020. In line with the original Portfolio Holder Decision published on 3 June, (http://www.dacorum.gov.uk/home/council-democracy/portfolio-holder-decisions/decisions-2020) a second phase of funding is now proposed to award the remaining funds.

 

Decision Maker: Portfolio Holder for Community Leadership

Decision published: 19/06/2020

Effective from: 19/06/2020

Decision:

To formally approve the adoption of Phase 2 of the Discretionary Grant Funding Scheme based on the principles and criteria detailed within the body of this report.

 

Approval is sought through PH Decision in order to expedite decision-making and ensure that payments can be made to eligible businesses as quickly as possible.

 

Authority to make decisions of this type has been delegated to Portfolio Holders by Cabinet decision CA/78/17.

 

Lead officer: James Deane


28/05/2020 - To approve an exemption to comply with the Council’s commissioning & procurement standing orders and award a contract directly without the need to carry out a competitive tendering process ref: 1253    Recommendations Approved

Decision Maker: Portfolio Holder for Corporate Services

Decision published: 28/05/2020

Effective from: 05/06/2020

Lead officer: Richard Rice


26/05/2020 - To set aside the Council’s Commissioning and Procurement Standing Orders to extend a contract for the Supply and installation of an innovative ground stabilisation solution. ref: 1252    Recommendations Approved

Decision Maker: Portfolio Holder for Housing Services

Decision published: 26/05/2020

Effective from: 03/06/2020

Decision:

1) The extension of the contract for the Supply and installation of an innovative ground stabilisation solution.

 

2) An exemption to comply with the Council’s commissioning & procurement standing orders and award a contract directly without the need to carry out a competitive tendering process.

 

Lead officer: Adrian Hoole


19/05/2020 - Referrals to Cabinet ref: 1183    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/05/2020 - Cabinet

Decision published: 21/05/2020

Effective from: 19/05/2020

Decision:

There were no referrals to Cabinet


19/05/2020 - Strategic Sites Design Guidance Supplementary Planning Document ref: 1188    Recommendations Approved

To set out the content of a new Supplementary Planning Document to address key issues of urban design guidance on large scale, strategic development sites within the  Borough

Decision Maker: Cabinet

Made at meeting: 19/05/2020 - Cabinet

Decision published: 21/05/2020

Effective from: 19/05/2020

Decision:

1.   That the Draft Strategic Design Guide Supplementary Planning Document be approved for public consultation;

2.    That authority be delegated to the Portfolio Holder for Planning and Infrastructure and Assistant Director, Planning, Development & Regeneration to agree the timing of the public consultation on the Draft Strategic Design Guide Supplementary Planning Document.

 

Lead officer: James Doe


19/05/2020 - Minutes ref: 1179    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/05/2020 - Cabinet

Decision published: 21/05/2020

Effective from: 19/05/2020

Decision:

Minutes of the meeting held on 21 April 2020 were agreed by Members present.

 


19/05/2020 - New Normal Update ref: 1186    Recommendations Approved

To update Cabinet on the progress of the New Normal programme and consider proposals for further activities

Decision Maker: Cabinet

Made at meeting: 19/05/2020 - Cabinet

Decision published: 21/05/2020

Effective from: 19/05/2020

Decision:

That the progress on the New Normal programme be noted alongside the proposals for resuming the programme and future projects.


19/05/2020 - Provisional Outturn Report 2019/20 ref: 1185    Recommendations Approved

This report outlines the draft financial outturn position projected for 2019/20.

Decision Maker: Cabinet

Made at meeting: 19/05/2020 - Cabinet

Decision published: 21/05/2020

Effective from: 19/05/2020

Decision:

That the report be noted and:

1.    The movement on earmarked reserves as set out in section 9 of the report be approved

 

2.    The capital slippage into financial year 2020/21 as set out in Appendix C of the report be reviewed and approved

Resolved to recommend:

3. The approval of a supplementary capital budget  of £300k in 2020/21 to complete works to the Berkhamsted multi-storey car park


19/05/2020 - Apologies for Absence ref: 1180    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/05/2020 - Cabinet

Decision published: 21/05/2020

Effective from: 19/05/2020

Decision:

There were no apologies for absence.


19/05/2020 - Public Participation ref: 1182    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/05/2020 - Cabinet

Decision published: 21/05/2020

Effective from: 19/05/2020

Decision:

There was no public participation


19/05/2020 - Climate Change Strategy and Action Plan ref: 1187    Recommendations Approved

To set out the Climate Change Strategy and approach and the initial action plan

Decision Maker: Cabinet

Made at meeting: 19/05/2020 - Cabinet

Decision published: 21/05/2020

Effective from: 19/05/2020

Decision:

1.    That the approach to the development and delivery of the Climate Emergency Strategy and Action plan as set out in the report be provisionally approved subject to consideration of the comments and feedback from the June Strategic Planning and Environment Overview and Scrutiny Committee and, on the housing elements, the June Housing and Community Overview and Scrutiny Committee. That a further report be made to Cabinet in June 2020 to formally consider the views of the Overview and Scrutiny Committees.

 

2.    That the Climate Emergency Statement in Appendix 4 be approved

 

Resolved to recommend:

 

3.    The creation of a budget for the Climate Emergency of £75,000 in 2020/21  and authority be delegated for its expenditure be made to the Corporate Director Housing and Regeneration and the Assistant Director Corporate and Contracted Services in consultation with the Leader be approved

 

4.    That an annual review of the progress of the Strategy and Action Plan be made to Cabinet each year and an update be provided to Cabinet in September 2020 on initial progress

5.    That a training and development programme for both staff and Members be delivered in 2020/21

6.    That a ‘Climate Emergency impact statement’ be incorporated into Cabinet and Overview and Scrutiny reports


19/05/2020 - Cabinet Forward Plan ref: 1184    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/05/2020 - Cabinet

Decision published: 21/05/2020

Effective from: 19/05/2020

Decision:

The forward plan was noted.


19/05/2020 - Declarations of Interest ref: 1181    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/05/2020 - Cabinet

Decision published: 21/05/2020

Effective from: 19/05/2020

Decision:

There were no declarations of interest.


01/05/2020 - Update of business rates Revaluation Relief scheme 2017-18 to 2020-21 for year 4 ref: 1176    Recommendations Approved

To update the Revaluation Relief scheme for business rates introduced by decision of the Assistant Director (Finance

Decision Maker: Chief Finance Officer (S151)

Decision published: 01/05/2020

Effective from: 01/05/2020

Decision:

The updated scheme Revaluation relief 2017-18 to 2020-21 (year 4) DBC Policy is attached to this document.
This decision is to confirm the distribution of the £10,914 for the final year of the scheme.

Lead officer: Chris Baker


29/04/2020 - Heritage Funding 2020-21 ref: 1250    Recommendations Approved

To award Dacorum Heritage Trust a grant of £58,000 for the 2020/21 financial year.

 

Decision Maker: Portfolio Holder for Communities

Decision published: 29/04/2020

Effective from: 07/05/2020

Decision:

To award Dacorum Heritage Trust a grant of £58,000 for the 2020/21 financial year.

 

Lead officer: Alex Care


29/04/2020 - To award a grant of £9000 to Great Gaddesden Cricket Club ref: 1251    Recommendations Approved

To award a grant of £9000 to Great Gaddesden Cricket Club

Decision Maker: Portfolio Holder for Communities

Decision published: 29/04/2020

Effective from: 07/05/2020

Decision:

To award a grant of £9000 to Great Gaddesden Cricket Club

Lead officer: Eli Tweed


22/04/2020 - Approval to provide Supplier Relief for Jarvis Contracting Ltd in relation to the Housing Development project called Magenta Court. ref: 1175    Recommendations Approved

This Supplier Relief has been approved in compliance with the Council’s Interim Governance arrangements and the advice and guidance provided in Procurement Policy Notes from the Cabinet Office in relation to Covid-19.

Decision Maker: Strategic Director (Corporate & Commercial Services) Interim

Decision published: 27/04/2020

Effective from: 22/04/2020

Decision:

The approval Supplier Relief for Jarvis Contracting Ltd

Lead officer: David Barrett


22/04/2020 - Approval to provide Supplier Relief for Jarvis Contracting Ltd in relation to the Housing Development project called Kylna Court. ref: 1174    Recommendations Approved

This Supplier Relief has been approved in compliance with the Council’s Interim Governance arrangements and the advice and guidance provided in Procurement Policy Notes from the Cabinet Office in relation to Covid-19.

Decision Maker: Strategic Director (Corporate & Commercial Services) Interim

Decision published: 27/04/2020

Effective from: 22/04/2020

Decision:

The approval Supplier Relief for Jarvis Contracting Ltd

Lead officer: David Barrett


15/04/2020 - Call-in and Urgency Procedure ref: 1173    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

The Council noted the following two urgent Portfolio Holder Decisions:

 

Ø  PH/002/20 - Business Rates Retail and Pubs Discount 2020-21

Ø  PH/004/20 - Covid-19 Support for Businesses

 


15/04/2020 - Dacorum Borough Council's Planning and Response to Covid-19 ref: 1165    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

That Council noted the Council’s initial and planned response to Covid-19 as set out in the report.

 


15/04/2020 - Covid 19 - Emergency Constitution amendments ref: 1164    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

To approve and amend the Constitution to provide additional emergency decision making powers and agree procedures for the remote conduct of meetings.

 

A vote was held:

 

22 for,

0 against

The Mayor abstained

 

Therefore it was agreed:

 

1.         That Council agree to the changes to the Constitution and procedures as set out in paragraphs 8-44 to the report and authorise the Monitoring Officer to make the required changes to the Constitution.

 

2.         In the event that government guidance changes the Leader of the Council in consultation with the Chief Executive and the Leader of the Opposition shall have authority to agree to reintroduce face to face meetings and suspend either in full or in part these temporary arrangements pending formal agreement at the next available Council meeting.

 

3.         That authority be delegated to the Chief Executive, in consultation with the Leader of the Council and the S151 Officer, to draw down funds from reserves in order to finance expenditure that may be required in the Council’s response to Covid-19. This expenditure will be reported back to Cabinet and Council at the next available meeting.

 

4.           That the proposals for Development Management Committee as set out in paragraph 29-36 shall be for an interim period to allow officers time to test the use of remote meeting systems, to develop a meeting protocol and train committee members.  As soon as the Chief Executive in consultation with the Leader of the Council, Leader of the Opposition and Monitoring Officer is satisfied that remote meetings or meetings with appropriate social distancing can work efficiently with appropriate public participation,  the Chief Executive shall be delegated authority to agree to commence remote meetings, or meetings with appropriate social distancing, and the proposals set out in paragraph 29-36 shall cease to operate and the normal constitutional rules in relation to Development Management Committee shall re-commence subject to allowing participation by councillors and members of the public by remote access and subject to any other procedural rules agreed by the Monitoring Officer.

 


15/04/2020 - Declarations of Interest ref: 1162    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

Councillor England declared he was an employee of the East of England Ambulance Service Trust.

 

Councillor G Sutton declared that he ran a small business in the town and was a recipient of a small business grant.

 

The Mayor declared the firm he was the principal shareholder in had applied for a small business grant. 

 

Councillor Suqlain Mahmood declared he was the Director of a small business based in the Old Town.

 

Councillor Beauchamp declared he was the Chairman of a Community Association and was a recipient of a small business grant.

 

Councillor Symington declared she was DBC representative of the Berkhamsted Town Hall Trust and had applied for a grant.

 


15/04/2020 - Public Participation ref: 1163    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

There was no public participation.

 


15/04/2020 - Announcements ref: 1166    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

6.1       By the Mayor:

The Mayor thanked everyone for participating and working their way through this very different and remote meeting.


6.2       By the Chief Executive:

 

None.

 

6.3       By the Group Leaders:

None.

 

6.4       Council Leader and Members of the Cabinet:

 

(Full details are in the minutes under Announcements of the Leader and Cabinet).

 


15/04/2020 - Questions ref: 1167    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

None.


15/04/2020 - Business from the last council meeting ref: 1168    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

None.

 


15/04/2020 - Cabinet referrals ref: 1169    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

None.

 


15/04/2020 - Overview and Scrutiny referrals ref: 1170    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

None.

 


15/04/2020 - Changes to committee membership ref: 1171    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

None.

 


15/04/2020 - Change to committee dates ref: 1172    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

The following changes to committee dates were agreed:

 

Ø  Move Housing & Community Overview and Scrutiny Committee from 2 March 2021 to 3 March 2021.

Ø  Move Standards Committee from 4 March 2021 to 25 March 2021.

Ø  Cancel the additional Council meeting that was scheduled for 17 June as it was no longer required.

 


15/04/2020 - Minutes ref: 1161    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/04/2020 - Council

Decision published: 23/04/2020

Effective from: 15/04/2020

Decision:

The minutes of the meeting held on 26 February 2020 were agreed by the members present and will be signed by the Mayor at the next available opportunity.

 


21/04/2020 - To award a contract for the Employers Agent role on Garage Sites and Randall’s Ride (New Homes Programme) ref: 1150    Recommendations Approved

The Council requires an Employers Agent role for the New Homes Programme.
The role will cover a number of identified garage sites along with a scheme in Randall’s Ride, Hemel Hempstead.
The role will generally cover RIBA Stages 1 – 7 however, this will be dependent on whether all the schemes for the garage sites will be taken through to the construction phase.
The Council carried out an open market tender process and advertised the requirements on both the national and local portals.
The Council received 11 tender returns with Summer-Inman scoring highest against the pre-determined evaluation criteria and are therefore the most economically advantageous tender of all bids received.

Decision Maker: Assistant Director - Housing Operations

Decision published: 22/04/2020

Effective from: 21/04/2020

Decision:

To award a contract to Summers-Inman Construction

Lead officer: Andrew Linden


21/04/2020 - Minutes ref: 1151    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/04/2020 - Cabinet

Decision published: 22/04/2020

Effective from: 21/04/2020

Decision:

Minutes of the meeting held on 10 March 2020 were agreed by Members present.

 


21/04/2020 - Referrals to Cabinet ref: 1155    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/04/2020 - Cabinet

Decision published: 22/04/2020

Effective from: 21/04/2020

Decision:

There were no referrals to Cabinet.


21/04/2020 - Dacorum Borough Council Local Development Scheme ref: 1157    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/04/2020 - Cabinet

Decision published: 22/04/2020

Effective from: 21/04/2020

Decision:

That the revised timetable for the Local Plan and other updates to the Local Development Scheme appended to this report be agreed and authority be delegated to the Assistant Director, Planning, Development and Regeneration  to make any final minor editorial and typographical revisions to the document including any necessary to reflect the Cabinet’s discussions and decision


21/04/2020 - Public Participation ref: 1154    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/04/2020 - Cabinet

Decision published: 22/04/2020

Effective from: 21/04/2020

Decision:

There was no public participation.


21/04/2020 - Declarations of Interest ref: 1153    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/04/2020 - Cabinet

Decision published: 22/04/2020

Effective from: 21/04/2020

Decision:

There were no declarations of interest.


21/04/2020 - Cabinet Forward Plan ref: 1156    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/04/2020 - Cabinet

Decision published: 22/04/2020

Effective from: 21/04/2020

Decision:

The forward plan was noted.


21/04/2020 - Apologies for Absence ref: 1152    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 21/04/2020 - Cabinet

Decision published: 22/04/2020

Effective from: 21/04/2020

Decision:

There were no apologies for absence.


22/04/2020 - Festive Lights Contract ref: 1158    Recommendations Approved

To award a 2 year contract for the supply and installation of festive lights for Hemel Hempstead and Tring.

Decision Maker: Assistant Director - Planning

Decision published: 22/04/2020

Effective from: 22/04/2020

Decision:

To award the contract to Sparkx.

Lead officer: Sue Pilgrim


17/04/2020 - To seek approval for the sale of 7 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End. ref: 1148    Recommendations Approved

The Martindale Fields development will deliver 65 residential units; a mixture of 21 properties for market sale and 44 social rented properties.
The rationale in having market sales at Martindale Fields is to assist in tenure balance and to provide cross subsidy for the social rented homes.
Site Sales Ltd. have been awarded the contract for marketing and selling these units off plan.

Decision Maker: Corporate Director Housing (interim)

Decision published: 17/04/2020

Effective from: 17/04/2020

Decision:

To authorise the sale of 7 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: David Barrett


17/04/2020 - To seek approval for the sale of 14 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End. ref: 1149    Recommendations Approved

The Martindale Fields development will deliver 65 residential units; a mixture of 21 properties for market sale and 44 social rented properties.
The rationale in having market sales at Martindale Fields is to assist in tenure balance and to provide cross subsidy for the social rented homes.
Site Sales Ltd. have been awarded the contract for marketing and selling these units off plan.

Decision Maker: Corporate Director Housing (interim)

Decision published: 17/04/2020

Effective from: 17/04/2020

Decision:

To authorise the sale of 14 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: David Barrett


31/03/2020 - COVID-19 support for businesses ref: 1249    Recommendations Approved

As part of its response to the disruption caused by COVID-19, Government has announced several policies aimed at supporting businesses through this economically difficult period including;

-       Implementation of a 12-month business rates holiday for businesses in the retail, leisure, hospitality sectors, and for childcare providers.

 

-       £10k Grants for small businesses which receive small business rate relief or rural rate relief,

 

-       £10k or £25k Grants for business premises in the retail, hospitality or leisure sectors.

 

This decision is to formally adopt these policies to support businesses in Dacorum.

Decision Maker: Portfolio Holder for Corporate Services

Decision published: 31/03/2020

Effective from: 31/03/2020

Lead officer: Chris Baker


23/03/2020 - To seek approval for the sale of 4 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End. ref: 1143    Recommendations Approved

To authorise the sale of 4 School End Crescent, Hemel Hempstead, HP1 2DZ
The Martindale Fields development will deliver 65 residential units; a mixture of 21 properties for market sale and 44 social rented properties.
The rationale in having market sales at Martindale Fields is to assist in tenure balance and to provide cross subsidy for the social rented homes.
Site Sales Ltd. have been awarded the contract for marketing and selling these units off plan.

Decision Maker: Strategic Director (Corporate & Commercial Services) Interim

Decision published: 31/03/2020

Effective from: 23/03/2020

Decision:

To authorise the sale of 4 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: Mark Gaynor


31/03/2020 - Settlement of Contractual Claim and Covid 19 Support ref: 1145    Recommendations Approved

To settle the terms of a contractual claim and provide Covid-19 support

Decision Maker: Assistant Director - Legal and Democratic Services

Decision published: 31/03/2020

Effective from: 31/03/2020

Decision:

(1) That a payment be made to Sports and Leisure Management Limited in respect of contractual reorganisation costs in accordance with the Leisure Operating Contract dated 31st March 2018.
(2) That Covid-19 support be granted to Everone Active as set out in the Officer Decision Sheet

Lead officer: Mark Brookes


25/07/2019 - To award a contract for Fire Safety Works to be carried out at William Crook House ref: 968    Recommendations Approved

To award a contract to Engie Ltd to carry out Fire Safety Works at William Crook House. This is a priority one Supported Housing scheme made up of 64 flats

Decision Maker: Assistant Director - Housing Operations

Decision published: 26/03/2020

Effective from: 25/07/2019

Decision:

To award a contract to Engie Ltd to carry out Fire Safety Works at William Crook House. This is a priority one Supported Housing scheme made up of 64 flats

Lead officer: Ricky Lang


01/08/2019 - To award a contract for Fire Safety Works to be carried out at Willow Edge ref: 980    Recommendations Approved

To award a contract to London Fire Solutions Ltd to carry out Fire Safety Works at Willow Edge. This is a priority one Supported Housing scheme made up of 30 flats.

Decision Maker: Assistant Director - Housing Operations

Decision published: 26/03/2020

Effective from: 01/08/2019

Decision:

To award a contract to London Fire Solutions Ltd to carry out Fire Safety Works at Willow Edge.

Lead officer: Ricky Lang


09/10/2019 - To award a contract for Fire Safety Works to be carried out at Emma Rothchild Court ref: 1015    Recommendations Approved

To award a contract for Fire Safety Works to be carried out at Emma Rothchild Court Sheltered Scheme

Decision Maker: Assistant Director - Housing Operations

Decision published: 26/03/2020

Effective from: 09/10/2019

Decision:

To award a contract to Apest Arvag Ltd to carry out Fire Safety Works at Emma Rothchild Court. This is a priority one Supported Housing scheme made up of 38 flats.

Lead officer: Ricky Lang


10/03/2020 - To seek approval for the sale of 16 School End Crescent, Hemel Hempstead, HP1 2DZ at Martindale Fields, Warners End. ref: 1120    Recommendations Approved

To authorise the sale of 16 School End Crescent, Hemel Hempstead, HP1 2DZ
The Martindale Fields development will deliver 65 residential units; a mixture of 21 properties for market sale and 44 social rented properties.
The rationale in having market sales at Martindale Fields is to assist in tenure balance and to provide cross subsidy for the social rented homes.
Site Sales Ltd. have been awarded the contract for marketing and selling these units off plan.

Decision Maker: Strategic Director (Corporate & Commercial Services) Interim

Decision published: 12/03/2020

Effective from: 10/03/2020

Decision:

To authorise the sale of 16 School End Crescent, Hemel Hempstead, HP1 2DZ

Lead officer: David Barrett


10/03/2020 - Minutes ref: 1134    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 10/03/2020 - Cabinet

Decision published: 11/03/2020

Effective from: 10/03/2020

Decision:

Minutes of the meeting held on 11 February 2020 were agreed by Members present and signed by the Chair.

 


10/03/2020 - Apologies for Absence ref: 1135    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 10/03/2020 - Cabinet

Decision published: 11/03/2020

Effective from: 10/03/2020

Decision:

Apologies of absence were received from Councillor Griffiths.

 


10/03/2020 - Declarations of Interest ref: 1136    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 10/03/2020 - Cabinet

Decision published: 11/03/2020

Effective from: 10/03/2020

Decision:

There were no declarations of interest


10/03/2020 - Public Participation ref: 1137    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 10/03/2020 - Cabinet

Decision published: 11/03/2020

Effective from: 10/03/2020

Decision:

There was no public participation.


10/03/2020 - Referrals to Cabinet ref: 1138    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 10/03/2020 - Cabinet

Decision published: 11/03/2020

Effective from: 10/03/2020

Decision:

There were no referrals to Cabinet


10/03/2020 - Cabinet Forward Plan ref: 1139    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 10/03/2020 - Cabinet

Decision published: 11/03/2020

Effective from: 10/03/2020

Decision:

The forward plan was noted.


10/03/2020 - Q3 Strategic Risk Register ref: 1140    For Determination

To review the council’s Strategic Risk Register.

Decision Maker: Cabinet

Made at meeting: 10/03/2020 - Cabinet

Decision published: 11/03/2020

Effective from: 10/03/2020

Decision:

That the position on the Strategic Risk Register as at the end of quarter 3, 2019/20 be noted.


10/03/2020 - HRA Strategic Acquisitions Policy ref: 1141    For Determination

New policy to outline the criteria for strategic acquisitions for the Housing service

Decision Maker: Cabinet

Made at meeting: 10/03/2020 - Cabinet

Decision published: 11/03/2020

Effective from: 10/03/2020

Decision:

1.       That the policy as set out in the report to Cabinet and    Appendices A, 1 and 2, be approved

2.      That delegated authority be given to the Corporate Director Housing and Regeneration in consultation with the Corporate Director Finance and Operations and the Assistant Director, Corporate and Contracted Services and the Portfolio Holder Housing and Portfolio Holder Finance and Resources to purchase assets of a value up to £5,000,000 in line with the objectives of this policy.


10/03/2020 - Events & CDM policy ref: 1142    For Determination

To be provided

Decision Maker: Cabinet

Made at meeting: 10/03/2020 - Cabinet

Decision published: 11/03/2020

Effective from: 10/03/2020

Decision:

That the Events Policy be approved.

Lead officer: Emma Walker


26/02/2020 - Change to committee dates ref: 1130    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

The following changes to committee dates were agreed:

 

Ø  Additional SPAE OSC meeting on 22nd April 2020

Ø  Move SPAE OSC from 21st October to 27th October 2020

 


26/02/2020 - Changes to committee membership ref: 1129    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

None.


26/02/2020 - Overview and Scrutiny referrals ref: 1128    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

None.


26/02/2020 - Cabinet referrals ref: 1127    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

Resolved:

That the following be approved:

11 February 2020

 

7.1      CA/018/20    Budget 2020/21

 

A recorded vote was held:

 

38 For, 3 Against and 6 Abstentions.

 

Decision

 

General Fund Revenue Estimate

 

a)    set a Dacorum Borough Council General Fund Council Tax  requirement of £12.086m, and a provisional amount of £13.058m for the combined Borough Council and Parish Councils’ requirement for 2020/21;

b)    approve a Band D Council Tax increase of £5 (2.48%) for Dacorum Borough Council;

 

c)    approve the base estimates for 2020/21, as shown in Appendix A1, and the indicative budget forecasts for 2020/21 – 2023/24, as shown in Appendix A2;

 

d)    approve the forecast balances of Revenue Reserves as shown in Appendix J, and approve section 10 of this report as the updated Reserves Strategy;

 

e)    approve increases in Fees and Charges for 2020/21 as set out in Appendices C3, D3, and E3;

 

f)     approve and adopt the Treasury Management Strategy for 2020/21, attached at Appendix K;

 

g)    approve and adopt the Capital Strategy for 2020/21, attached at Appendix L;

 

h)    note that this budget paper, if approved by Council, will form part of the Medium Term Financial Strategy.

Capital Programme

i)      approve the Capital Programme for 2020/21 to 2024/25, as detailed in Appendix I and Appendix M respectively;

 

j)      approve the financing proposals in Appendix I subject to an annual review of the financing options by the Corporate Director (Finance & Operations), in consultation with the Portfolio Holder for Finance and Resources, during the preparation of the Statement of Accounts.

Housing Revenue Account (HRA)

k)    set dwelling rents according to the new MHCLG Rent Standard, which provides for a rent increase of CPI+1% (2.7% in total).  The average dwelling rents is proposed to increase to £103.12 in 202/21, from its current level of £100.47(based on 52 weeks); 

 

l)      approve the HRA estimate for 2020/21 as shown in Appendix F.


Employer Terms & Conditions

m)   note that the hourly rate of all Council employees continues to exceed the rate proposed by the rates of the Living Wage Foundation, for 2019/20 (to be reviewed annually thereafter).


Statement by Chief Finance Officer

 

n)    approve the statement by the Chief Finance Officer regarding the robustness of the budget estimates and level of reserves as set out in Appendix M.

 

7.2       CA/019/20       Q3 Budget Monitoring Report

 

Decision

 

  1. Consider the budget monitoring position for each of the above accounts;

  2. Recommend to Council approval of the revised capital programme to move £4.956m slippage identified at Quarter 3 into financial year 2020/21 as detailed in Appendix C;

  3. Recommend to Council approval of supplementary revenue budgets funded from reserves:

  • Supplementary budget of £40k in the Neighbourhood Delivery service, funded from the Management of Change reserve, to fund interim resource to support delivery of new service initiatives

  • Additional budget of £30k in the Elections service, funded from drawdown of £30k from the Election reserve

  • Supplementary budget in the Planning service of £103k to fund the revenue costs of implementation of new Planning software, funded from the Planning & Regeneration reserve

  • Supplementary budget of £170k to fund costs relating to the Hand Arm Vibration legal case, to be funded from the Litigation Reserve.

  • Supplementary budget of £28k in Waste Services to fund consultancy work to support service improvements, funded from the Management of Change reserve

  • Supplementary budget of £80k in the garages employees budget to fund interim resource, funded from the Invest to Save reserve

  • Supplementary budget of £60k to fund one-off expenditure for a garage stock condition survey, funded from the Invest to Save reserve

  1. Recommend to Council approval of supplementary capital budgets required to deliver several service changes as set out below:

  • A capital budget of £66k to fund replacement boilers at Berkhamsted Leisure Centre

  • A capital budget of £55k to fund new poolside flooring at Berkhamsted Leisure Centre
     
  • Additional capital budget of £598k in the Affordable Housing Development fund, funded from Housing one-for-one (‘1-4-1’) receipts

 

  1. Recommend to Council additional reserves drawdowns as set out below:

  • Drawdown of £1,750k from the Vehicle Replacement Reserve to fund capital investment in the Council’s waste fleet

  • Drawdown of £8k from Tring Swimming Pool reserve to fund capital works at the site.

  1. Approve a capital virement of £900k to reallocate budget for the acquisition of Eastwick Row from the HRA New Build General budget to the Eastwick Row budget

  2. Agree the annual update of the Council’s flexible use of capital receipts strategy at Appendix D of this report.

 

 

7.3       CA/021/20       Senior Officer Pay Policy

Decision

 

The adoption of the Pay Policy for 2020/21 as set out in appendix 1 to the Cabinet report.


26/02/2020 - Business from the last council meeting ref: 1126    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

None.


26/02/2020 - Questions ref: 1125    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

1.  Question to Cllr. Graham Sutton from Cllr. Sally Symington

 

“A recent FOI request by a Berkhamsted resident has revealed that £223,563 out of £3,286,091.73 of unspent S106 monies held by Dacorum Borough Council has come from Berkhamsted developments. Of this, just £14,235 is allocated for projects in Berkhamsted and is earmarked for improvements to playgrounds.

 

Please can the portfolio holder confirm these figures and detail which developments the monies arose from; the dates the monies were received and the time at which the funds expire?”

 

Councillor G Sutton’s response:

 

A total of £223,563 s106 receipts is held for various projects in Berkhamsted. Of this, £19,398 is currently committed so the available balance is £204,165.

 

The details of the cases, twenty in total, are given on the spreadsheet which accompanies this response and shows the developments and sites from which the receipts arose, and the expiry dates for spend.

 

For most of the cases – fifteen – there is no expiry date specified on the s106 obligation. The remaining five expire in either 2023 or 2024.

 

For all cases, our internal management systems for s106 receipts provide monthly alerts for officers across the Council to help ensure that deadlines are not missed. Where no date is specified, a default timescale of five years from receipt is used.

 

With reference to the available balance of £204,165, the details on spend will be defined in the s106 obligation.

 

Councillor Symington asked if it would be possible to reinitiate publication of the developer contributions.

 

Councillor G Sutton replied he would speak to the team and see if that was possible. He advised in Berkhamsted they had around 20 but for the whole Borough it would be considerably more. He added that he could provide Councillor Symington with a copy of the case spreadsheet she was referring to.

 

Councillor Symington asked for confirmation that the council adopts the premise that the S106 monies are for benefit of local community from which they derive and asked for assurance that local representatives have a say in how those monies are spent. 

 

Councillor G Sutton confirmed that local communities and representatives are consulted on this. He advised each s106 monies may contain its own terms and conditions on how it can be spent and what it can be used for.

 

Councillor Symington advised that planning permission was recently granted for a development in Shooters Way and attached was a £75k s106 award. She asked what assurance the Portfolio Holder could give to the residents of Berkhamsted that these monies will be collected and spent on the sports facilities on which they were intended.

 

Councillor G Sutton advised that if those are the terms and conditions of the planning application then the team will definitely collect the money and send in the right direction.

 

2.  Question to Councillor Banks from Councillor Symington

 

Would the portfolio holder agree that Council contractual procedures should not impede local organisations or clubs from applying for grants to improve community assets, such as poorly maintained and consequently underused football pitches, especially when  -

(a) this is  for the benefit of the local community,

(b) where there is a demonstrable public benefit,

(c) where it is in line with the stated DBC policy to promote sport in the community, and

(d) where it is without detriment to the public asset?

 

Councillor Banks advised that for this specific case they hadn’t been able to support the application for funding as the football fields are a shared resource.

 

Councillor Symington asked how we can help the community to avoid missing out due to small technicalities. Councillor Banks said she had sought advice from officers and it was her understanding that the current funding doesn’t allow these clubs to apply on behalf of DBC and pass the money on to us to invest in to these sites. She advised that due to the guaranteed use of pitches, health and safety controls and the risk of chemical use on the pitches, it was the wrong grant pot to apply to. 

 

Councillor Symington asked the Portfolio Holder to agree that the subject should be raised with the appropriate Overview and Scrutiny Committee and properly examined.

 

Councillor Banks agreed she would discuss the matter with the relevant OSC Chairman. 

 

Councillor Symington asked if the Portfolio Holder had actually read the agreement between the Football Club and the Football Foundation.

 

Councillor Banks advised she hadn’t read the document Councillor Symington was referring to but she had done some research in to the grant pot and it appeared to her that it was necessary for them to have at least a ten year guarantee use of the pitch and choose own contractors to maintain those pitches and there was nowhere in Dacorum that we have arrangement.

 


26/02/2020 - Announcements ref: 1124    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

4.1       By the Mayor:

The Mayor announced the sad passing of former Dacorum Councillor Terry Eastman, former Mayor Ann-Marie Barling, and former Chairman of Hertfordshire County Council, Keith Emsall. One minutes silence was held in remembrance.


4.2       By the Chief Executive:

 

None.

 

4.3       By the Group Leaders:

Councillor Williams confirmed that apologies had been received from Councillors Adeleke, Imarni, Oguchi and Suqlain Mahmood.

 

4.4       Council Leader and Members of the Cabinet:

 

(Full details are in the minutes under Announcements of the Leader and Cabinet).

 


26/02/2020 - Public Participation ref: 1123    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

There was no public participation.

 


26/02/2020 - Declarations of Interest ref: 1122    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

There were no declarations of interest.


26/02/2020 - Minutes ref: 1121    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

The minutes of the meetings held on 27 November 2019 and 22 January 2020 were agreed by the members present and then signed by the Mayor.

 


26/02/2020 - Council Tax Declaration 2020/21 ref: 1131    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

The Council Tax Declaration for 2020/21 was agreed.


26/02/2020 - Motion to Council ref: 1132    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

The following Motion was proposed by Councillor Tindall and seconded by Councillor England:

 

LIBERAL DEMOCRAT BUDGET PROPOSAL 2020/2021   

 

General Fund

 

These proposals are intended as a supplement to the council’s budget and we have not proposed any cuts to existing services.  We accept that there will be a council tax increase of £5.00 as there is more need for services than there is for a tax freeze.  We have also taken note of the Medium Term Financial Strategy and have only proposed new services and initiatives that can be paid from existing resources and reserves in order that the financial stability of the council is not put at risk.

 

The following tables outline additional, one-off expenditure plans totalling £1.35m for 2020/21 with provision for a further £180k in 2021/22 for the initiatives in Table 2, subject to review at the end of the first year. 

 

The maximum total funding requirement over the two years is £1.53m, which would be funded through the New Homes Bonus receipt of £1.78m currently proposed for the Dacorum Development Reserve. If these initiatives were implemented in full, there would be a residual contribution of £250k to the Dacorum Development Reserve in 2020/21.

 

Table 1, General Fund one-year expenditure initiatives:

 

 

 

2020/21

   £000’s

2021/22

   £000’s

  1.

Increase the Strategic Planning and Environment Budget by £100k to fund new, one-off initiatives to improve air quality, particularly around schools, evaluation on site, and investment in public Electric Charging Points.

 

 

100

 

 

       0

  2.

Increase the Strategic Planning and Environment Budget by £50k to fund a trial of 10 solar powered compactor litter bins across the borough, at a cost of c£5k each.

 

 

50

 

       0

  3.

In recognition of the urgency of the work, increase the Strategic Planning and Environment Budget by £100k to fund the catch-up in outstanding tree work including the assessment of sites for additional planting.

 

It is also envisaged that this will include an overview of Development in Dacorum in order that the right number and in particular the right species of trees are planted as a contribution towards the work of reducing the Borough’s carbon footprint.

 

 

100

 

       0

  4.

Addition to the Housing and Communities Budget to fund four additional Enforcement Officers for a trial period of one year.

 

 

120

 

       0

  5.

Addition to the Finance and Resources Budget to fund a comprehensive study of the present communication methods of the council including improvement of the telephone system.

 

 

100

 

       0

  6.

Increase the contribution to the Climate Change Reserve by a further £700k, over and above the £300k proposed in the Budget Report to deliver a total reserve contribution of £1m.

 

These funds would be available to the Strategic Planning and Environment Budget to provide one-off finance for climate change measures to reduce the Council’s carbon footprint, including a Community Climate Change Fund available to residents and community groups. Although the reserve contribution would be made in a single year, it is anticipated that it would fund projects over a two- to three-year period.

 

 

 

700

      

 

       0

 

Sub-Total of A

1,170

       0

 

 

Table 2, General Fund two-year expenditure initiatives:

 

 

 

 

2020/21

   000’s

2021/22

   000’s

  7.

Addition to the Finance and Resources Budget for a part-time fixed-term post, the holder to advise and coordinate councillors, towns and parishes to use Community Infrastructure Levy funds for the benefit of local residents in accordance with agreed local protocols.  Subject to review for the second year.

 

 

    50

 

     50

  8.

An addition to the Housing and Communities budget to fund community facing Sports and Leisure Projects for an initial trial two-year period.  Subject to review for the second year.

 

 

    50

 

    50

  9.

An addition to the budget of Clean, Safe and Green to enhance the appearance of the Borough by work on verge maintenance, graffiti removal and clearance of growth from paths.  Second year subject to review.

 

 

    80

 

    80

 

Sub-Total of B

   180

   180

 

General Fund Total Budget Amendment

1,350

   180

 

 

Housing Revenue Account

 

Table 3, HRA one-year expenditure initiative:

 

 

 

 

2020//21

   000’s

2021/22

   000’s

  10

An addition of £1m to the Housing Revenue Account to provide for the introduction of energy saving measures on the council’s housing stock.

 

In order not to detract from the current new build programme or the investment in existing stock already outlined in the HRA Business Plan, this will be funded by borrowing £1m over a period of 20 years. The repayment will be made as a single amount at the end of the 20 year period.

 

 

 

    1,000

 

   

 

 

S151 Officer Comments

 

General Fund

 

The proposed spending plans are all for a fixed term and therefore can be funded through one off funding streams without additional risk to the Council’s financial sustainability in the medium-term.

 

The £180k required to fund the second year proposals, if progressed, would still be funded through the New Homes Bonus received in 20/21, and would need to be ring-fenced within reserves in case required in 2021/22.

 

Housing Revenue Account

 

The duration of borrowing should not exceed the life of the asset it is funding. Therefore in order to borrow £1m for this initiative over a 20-year period, the expenditure would need to meet the following criteria:

 

  • The individual elements of expenditure would need to be in excess of £10k; and,

 

  • The council would need to benefit from the expenditure for a period of 20 years.

 

Assuming that these conditions were met, and that the repayment of principal was made on maturity of the debt, the financial implications for the HRA Business Plan would be:

 

  • Additional interest costs of c£30k per annum, which could be funded through a reduction in the annual Revenue Contribution to Capital – this would not have a material impact on the planned capital programme; and,

 

  • A repayment of £1m in 2040/41, which at today’s prices would equate to roughly £600k. This amount is low enough that a decision on whether to refinance or repay could be made nearer the time, informed by an updated HRA Business Plan.

 

A recorded vote was held:

 

19 For and 28 Against.

 

Therefore the Motion was lost.

 


26/02/2020 - Council Tax Declaration 2020/21 ref: 1133    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2020 - Council

Decision published: 10/03/2020

Effective from: 26/02/2020

Decision:

The Council Tax Declaration for 2020/21 was agreed.

 


28/02/2020 - Approval to award contract for Off-site Archiving ref: 1119    Recommendations Approved

The Council requires a contractor to provide a service for the secure storage, disposal and retrieval of its paper records that it must still retain a copy of in line with the Council’s GDPR / Data Protection Act 2018 and Retention Policies. This allows maximisation of Forum space and compliance to regulation. The contractor also offers a scan back service which aligns with Council Strategy on being paper-light.
This is a corporate contract used by all departments within the Council.
The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years. The commencement date for the contract will be 1 April 2020
This service has been tendered in accordance with the Council’s Standing orders and is below the EU threshold in terms of value

Decision Maker: Assistant Director - Legal and Democratic Services

Decision published: 28/02/2020

Effective from: 28/02/2020

Decision:

The approval to award contract for Off-site Archiving to DataSpace (UK) Limited

Lead officer: John Worts


27/02/2020 - Contract award for the CCTV Upgrade/Refresh Programme and Maintenance Service ref: 1248    Recommendations Approved

To award a contract to Access Integrated Systems Ltd for the provision of ‘CCTV Upgrade/Refresh Programme and Maintenance Service’ for an initial period of 5 years.

 

To delegate authority to the Group Manager Procurement & Contracted Services in consultation with the Assistant Director Corporate & Contracted Services to extend this contract for a further 2 years based upon the performance of the contractor.

 

Decision Maker: Portfolio Holder for Commercial Strategy and Delivery

Decision published: 27/02/2020

Effective from: 06/03/2020

Decision:

To award a contract to Access Integrated Systems Ltd for the provision of ‘CCTV Upgrade/Refresh Programme and Maintenance Service’ for an initial period of 5 years.

 

To delegate authority to the Group Manager Procurement & Contracted Services in consultation with the Assistant Director Corporate & Contracted Services to extend this contract for a further 2 years based upon the performance of the contractor.

 

Lead officer: Ben Hosier


26/02/2020 - Business rates retail and pubs discount 2020-21 ref: 1247    Recommendations Approved

Government has announced its intention to implement an enhanced business rates retail discount for 2020/21, and to introduce a further relief for pubs. This decision is to formally adopt the schemes for Dacorum businesses.

 

Decision Maker: Portfolio Holder for Corporate Services

Decision published: 26/02/2020

Effective from: 26/02/2020

Decision:

Government has announced its intention to implement an enhanced business rates retail discount for 2020/21, and to introduce a further relief for pubs. This decision is to formally adopt the schemes for Dacorum businesses.

 

Lead officer: Chris Baker


30/01/2020 - 19/02735/MFA - Construction of 10 new dwellings with associated access road, parking and landscaping - Land East Of Hardwick Barnes Lane Kings Langley Hertfordshire ref: 1118    Recommendations Approved

Decision Maker: Development Management

Made at meeting: 30/01/2020 - Development Management

Decision published: 20/02/2020

Effective from: 30/01/2020

Decision:

The Case Officer, Colin Lecart, introduced the report to Members and said that the application had been referred to the Committee as it was a Council Scheme on Council owned land and due to objections from Kings Langley Parish Council.

 

Neighbours spoke in objection to the application.

 

Christopher Weir spoke in support of the application.

 

It was proposed by Councillor G Sutton and seconded by Councillor McDowell to DELEGATE the application WITH A VIEW TO APPROVAL in line with the officer’s recommendation.

 

Vote:

 

For: 7                          Against: 2                    Abstained: 2     

 

Resolved: That planning permission be DELEGATED WITH A VIEW TO APPROVAL subject to the signing of a Section 106 Agreement to secure 100% affordable housing on site and subject to the following conditions:

 

Conditions

 

 1.        The development hereby permitted shall begin before the expiration of three years from the date of this permission.

 

            Reason:  To comply with the requirements of Section 91 (1) of the Town and Country Planning Act 1990, as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

 

 2.        The development hereby permitted shall be carried out in accordance with the following approved plans/documents:

 

            18058WD2.06 Rev B

            18058WD2.08 Rev C

            18058WD2.10 Rev B

            18058WD2.12 Rev B

            18058WD2.14 Rev B

            18058WD2.05 Rev B

            18058WD2.07 Rev C

            18058WD2.09 Rev B

            18058WD2.11 Rev B

            18058WD2.13 Rev B

            18058wd2.01 Rev O

            18058wd2.02 Rev D

 

            INSERT NEW SITE PLAN/STREET SCENE NUMBERS

 

            Reason:  For the avoidance of doubt and in the interests of proper planning.

 

 3.        No development (excluding demolition/ground investigations) shall take place until details of the materials to be used in the construction of the external surfaces of the development hereby permitted have been submitted and approved in writing by the Local Planning Authority.  Development shall be carried out in accordance with the approved details.

 

Reason:  To ensure satisfactory appearance to the development and to safeguard the visual character of the area in accordance with Policies CS11 and CS12 of the Dacorum Borough Core Strategy (2013).

 

 4.        No development above slab level shall take place until details of all materials to be used for hard surfaced areas within the site including full details of the finalised materials have been submitted to and approved in writing by the Local Planning Authority.  Development shall be carried out in accordance with the approved details.

 

            Reason:  To make sure that the appearance of the building is suitable and that it contributes to the character of the area in accordance with Policies CS11 and CS12 of the Dacorum Borough Core Strategy (2013).

 

 5.        The landscaping works shown on drawing LSDP 1403-01 Rev E must be carried out within one planting season of completing the development.

 

            Any tree or shrub which forms part of the approved landscaping scheme which within a period of 5 years from planting fails to become established, becomes seriously damaged or diseased, dies or for any reason is removed shall be replaced in the next planting season by a tree or shrub of a species, size and maturity.

 

            Reason:  To improve the appearance of the development and its contribution to biodiversity and the local environment, as required by saved Policy 99 of the Dacorum Borough Local Plan (2004) and Policy CS12 (e) of the Dacorum Borough Council Core Strategy (2013).

 

 6.        Tree protection measures shall be carried out in accordance with the submitted Aboricultural Mehtod Statement (BHA Trees Ltd ref 3865B & 3833C V2) and Tree Protection Plan (BHA Trees Ltd - 19/02/20),

 

            Reason:  In order to ensure that damage does not occur to trees and hedges during building operations in accordance with saved Policy 99 of the Dacorum Borough Local Plan (2004), Policy CS12 of the Dacorum Borough Core Strategy (2013) and Paragraph 170 of the National Planning Policy Framework (2019).

 

 7.        No development (except demolition and site clearance) shall take place until details of the proposed slab, finished floor and ridge levels of the building(s) in relation to the existing and proposed levels of the site and the surrounding land shall have been submitted to and approved in writing by the local planning authority.  The building(s) shall be constructed in accordance with the approved levels.

           

            Reason:  For the avoidance of doubt, to ensure a satisfactory form of development and in the interests of the residential amenity of the surrounding dwellings, in accordance with saved Appendix 3 of the Dacorum Local Plan (2004), Policies CS11, CS12 and of the Dacorum Core Strategy (2013).

 

 8.        Details of the proposed electric vehicle charging infrastructure and associated maintenance arrangement for the development shall be submitted to and approved in writing by the Local Planning Authority and thereafter implemented prior to first occupation in accordance with the agreed details.

 

            Reason:  To enable future occupiers to charge low emission vehicles in a safe and accessible way in accordance with Policy CS8 of the Dacorum Borough Core Strategy (2013) and Paragraph 110 (e) of the National Planning Policy Framework (2019).

 

 9.        Prior to the first occupation of the development hereby permitted the vehicular access shall be provided and thereafter retained at the position shown on the approved plan drawing number 18058wd2.01 Rev L. Arrangement shall be made for surface water drainage to be intercepted and disposed of separately so that it does not discharge from or onto the highway carriageway.

 

            Reason: To ensure satisfactory access into the site and avoid carriage of extraneous material or surface water from or onto the highway in accordance with Policies CS8, CS12 and CS31 of the Core Strategy (2013)

 

10.       Prior to the first occupation of the development hereby permitted the proposed access and onsite car and cycle parking areas shall be laid out, demarcated, levelled, surfaced and drained in accordance with the approved plan and retained thereafter available for that specific use.

 

            Reason: To ensure construction of a satisfactory development and in the interests of highway safety in accordance with Policies CS8 and CS12 of the Core Strategy (2013).

 

11.       Road Safety: No development shall commence until full details have been submitted to and approved in writing by the Local Planning Authority to illustrate the following: i) Any alterations required to the existing raised table and/or possible relocation would be subject to the submission and approval of a Stage 1 Road Safety Audit.

 

            Reason: To ensure suitable, safe and satisfactory planning and development of the site in accordance with Policies CS8 and CS12 of the Core Strategy (2013).

 

12.       (a)        No development approved by this permission shall be commenced until a Site Investigation (Phase II environmental risk assessment) report has been submitted to and approved by the Local Planning Authority which includes:

 

            (i)         A full identification of the location and concentration of all pollutants on this site and the presence of relevant receptors, and;

 

            (ii)        The results from the application of an appropriate risk assessment methodology

 

            (b)        No development approved by this permission (other than that necessary for the discharge of this condition) shall be commenced until a Remediation Method Statement report; if required as a result of (a), above; has been submitted to and approved by the Local Planning Authority.

 

            (c)        This site shall not be occupied, or brought into use, until:

 

            (i)         All works which form part of the Remediation Method Statement report pursuant to the discharge of condition (b) above have been fully completed and if required a formal agreement is submitted that commits to ongoing monitoring and/or maintenance of the remediation scheme.

 

            (ii)        A Remediation Verification Report confirming that the site is suitable for use has been submitted to, and agreed by, the Local Planning Authority.

 

            Reason:  To ensure that risks from land contamination to the future users of the land and neighbouring land are minimised, together with those to controlled waters, property and ecological systems, and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other off-site receptors in accordance with Policy CS32 of the Dacorum Borough Core Strategy (2013) and Paragraphs 178 and 180 of the National Planning Policy Framework (2019).

 

13.       Any contamination, other than that reported by virtue of Condition 12 encountered during the development of this site shall be brought to the attention of the Local Planning Authority as soon as practically possible; a scheme to render this contamination harmless shall be submitted to and agreed by, the Local Planning Authority and subsequently fully implemented prior to the occupation of this site. Works shall be temporarily suspended, unless otherwise agreed in writing during this process because the safe development and secure occupancy of the site lies with the developer.

 

            Reason:  To ensure that risks from land contamination to the future users of the land and neighbouring land are minimised, together with those to controlled waters, property and ecological systems, and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other off-site receptors in accordance with Policy CS32 of the Dacorum Borough Core Strategy (2013) and Paragraphs 178 and 180 of the National Planning Policy Framework (2019).

 

14.       Lighting for the development shall be inserted in accordance with the submitted lighting plan (Thoriux Lighting - 16/01/20).

 

            Reason:  To ensure that the lighting is designed to minimise problems of glare, protect residential amenity, to minimise impacts on biodiversity and avoid unnecessary light pollution in accordance with Policies CS12 and CS26 of the Dacorum Borough Core Strategy (2013) and Paragraph 172 of the National Planning Policy Framework (2019).

 

15.       Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 2015 (or any Order amending or re-enacting that Order with or without modification) no development falling within the following classes of the Order shall be carried out without the prior written approval of the Local Planning Authority:

 

            Schedule 2, Part 1, Class B

           

            Reason:  To enable the Local Planning Authority to retain control over the development in the interests of safeguarding the residential and visual amenity of the locality in accordance with Policy CS12 of the Dacorum Borough Core Strategy (2013) and Paragraph 127 of the National Planning Policy Framework (2019).

 

Informatives:

 1.        Planning permission has been granted for this proposal. The Council acted pro-actively through positive engagement with the applicant during the determination process which led to improvements to the scheme. The Council has therefore acted pro-actively in line with the requirements of the Framework (paragraph 38) and in accordance with the Town and Country Planning (Development Management Procedure) (England) (Amendment No. 2) Order 2015.

 

 2.        You should be aware that the proposed development site is located within an Environment Agency defined groundwater Source Protection Zone (GPZ) corresponding to Hunton Bridge Pumping Station. This is a public water supply, comprising a number of Chalk abstraction boreholes, operated by Affinity Water Ltd.

 

            The construction works and operation of the proposed development site should be done in accordance with the relevant British Standards and Best Management Practices, thereby significantly reducing the groundwater pollution risk. It should be noted that the construction works may exacerbate any existing pollution. If any pollution is found at the site then the appropriate monitoring and remediation methods will need to be undertaken.

 

            For further information we refer you to CIRIA Publication C532 "Control of water pollution from construction - guidance for consultants and contractors"

 

 3.        With regard to SURFACE WATER drainage, Thames Water would advise that if the developer follows the sequential approach to the disposal of surface water we would have no objection.  Where the developer proposes to discharge to a public sewer, prior approval from Thames Water Developer Services will be required.  Should you require further information please refer to our website. https://developers.thameswater.co.uk/Developing-a-large-site/Apply-and-pay-for-services/Wastewater-services

 

            There are public sewers crossing or close to your development. If you're planning significant work near our sewers, it's important that you minimize the risk of damage. We'll need to check that your development doesn't limit repair or maintenance activities, or inhibit the services we provide in any other way. The applicant is advised to read our guide working near or diverting our pipes. https://developers.thameswater.co.uk/Developing-a-large-site/Planning-your-development/Working-near-or-diverting-our-pipes.

 

            We would expect the developer to demonstrate what measures will be undertaken to minimise groundwater discharges into the public sewer.  Groundwater discharges typically result from construction site dewatering, deep excavations, basement infiltration, borehole installation, testing and site remediation.  Any discharge made without a permit is deemed illegal and may result in prosecution under the provisions of the Water Industry Act 1991. Should the Local Planning Authority be minded to approve the planning application, Thames Water would like the following informative attached to the planning permission: "A Groundwater Risk Management Permit from Thames Water will be required for discharging groundwater into a public sewer.  Any discharge made without a permit is deemed illegal and may result in prosecution under the provisions of the Water Industry Act 1991.  We would expect the developer to demonstrate what measures he will undertake to minimise groundwater discharges into the public sewer.  Permit enquiries should be directed to Thames Water's Risk Management Team by telephoning 020 3577 9483 or by emailing wwqriskmanagement@thameswater.co.uk.  Application forms should be completed on line via www.thameswater.co.uk.  Please refer to the Wholsesale; Business customers; Groundwater discharges section.

 

 4.        Construction Hours of Working - (Plant & Machinery) Informative

 

            In accordance with the councils adopted criteria, all noisy works associated with site demolition, site preparation and construction works shall be limited to the following hours: 0730hrs to 1730hrs on Monday to Friday, 08:00 - 13:00 Saturday and no works are permitted at any time on Sundays or bank holidays.

 

            Construction Dust Informative

 

            Dust from operations on the site should be minimised by spraying with water or by carrying out of other such works that may be necessary to suppress dust. Visual monitoring of dust is to be carried out continuously and Best Practical Means (BPM) should be used at all times. The applicant is advised to consider the control of dust and emissions from construction and demolition Best Practice Guidance, produced in partnership by the Greater London Authority and London Councils.

 

            Noise on Construction/Demolition Sites Informative

 

            The attention of the applicant is drawn to the Control of Pollution Act 1974 relating to the control of noise on construction and demolition sites.

 

5.        The Environmental Health Team has a web-page that aims to provide advice to potential developers, which includes a copy of a Planning Advice Note on "Development on Potentially Contaminated Land and/or for a Sensitive Land Use" in use across Hertfordshire and Bedfordshire. This can be found on www.dacorum.gov.uk by searching for contaminated land.

 


12/02/2020 - Purchase of Land at Paradise Fields ref: 1104    Recommendations Approved

Part 2

Decision Maker: Corporate Director Housing (interim)

Decision published: 17/02/2020

Effective from: 12/02/2020

Decision:

Purchase of Land at Paradise Fields

Lead officer: Katie Mogan


11/02/2020 - Referrals to Cabinet ref: 1109    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020

Decision:

There were no referrals to Cabinet.

 


11/02/2020 - Minutes ref: 1105    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020

Decision:

Minutes of the meeting held on 14 January 2020 were agreed by Members present and signed by the Chair.

 


11/02/2020 - Land Disposal ref: 1116    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020


11/02/2020 - Apologies for Absence ref: 1106    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020

Decision:

There were no apologies for absence.


11/02/2020 - Declarations of Interest ref: 1107    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020

Decision:

There were no declarations of interest.

 


11/02/2020 - Public Participation ref: 1108    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020

Decision:

There was no public participation. 


11/02/2020 - Senior Officer Pay Policy ref: 1114    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020

Decision:

RESOLVED TO RECOMMEND

 

1.    The adoption of the Pay Policy for 2020/21 as set out in appendix 1 to the Cabinet report.

2.    That any amendments to the Pay Policy throughout the financial year 2020/2021 which may be required as a result of legislative changes can be approved by the Chief Executive in conjunction with the Council’s Monitoring Officer.

 


11/02/2020 - Budget Monitoring Q3 ref: 1112    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020

Decision:

RESOLVED TO RECOMMEND:

1.    Consider the budget monitoring position for each of the above accounts;

2.    Recommend to Council approval of the revised capital programme to move £4.956m slippage identified at Quarter 3 into financial year 2020/21 as detailed in Appendix C;

3.    Recommend to Council approval of supplementary revenue budgets funded from reserves:

·         Supplementary budget of £40k in the Neighbourhood Delivery service, funded from the Management of Change reserve, to fund interim resource to support delivery of new service initiatives

·         Additional budget of £30k in the Elections service, funded from drawdown of £30k from the Election reserve

·         Supplementary budget in the Planning service of £103k to fund the revenue costs of implementation of new Planning software, funded from the Planning & Regeneration reserve

·         Supplementary budget of £170k to fund costs relating to the Hand Arm Vibration legal case, to be funded from the Litigation Reserve.

·         Supplementary budget of £28k in Waste Services to fund consultancy work to support service improvements, funded from the Management of Change reserve

·         Supplementary budget of £80k in the garages employees budget to fund interim resource, funded from the Invest to Save reserve

·         Supplementary budget of £60k to fund one-off expenditure for a garage stock condition survey, funded from the Invest to Save reserve

4.    Recommend to Council approval of supplementary capital budgets required to deliver several service changes as set out below:

·         A capital budget of £66k to fund replacement boilers at Berkhamsted Leisure Centre

·         A capital budget of £55k to fund new poolside flooring at Berkhamsted Leisure Centre
 

·         Additional capital budget of £598k in the Affordable Housing Development fund, funded from Housing one-for-one (‘1-4-1’) receipts

 

5.    Recommend to Council additional reserves drawdowns as set out below:

·         Drawdown of £1,750k from the Vehicle Replacement Reserve to fund capital investment in the Council’s waste fleet

·         Drawdown of £8k from Tring Swimming Pool reserve to fund capital works at the site.

6.    Approve a capital virement of £900k to reallocate budget for the acquisition of Eastwick Row from the HRA New Build General budget to the Eastwick Row budget

7.    Agree the annual update of the Council’s flexible use of capital receipts strategy at Appendix D of this report.

 


11/02/2020 - Exclusion of the Public ref: 1115    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020

Decision:

To consider passing a resolution in the following terms:

 

That, under s.100A (4) of the Local Government Act 1972 Schedule 12A Part 1 as amended by the Local Government (Access to Information) (Variation) Order

2006 the public be excluded during the items in Part 2 of the Agenda for this meeting, because it is likely, in view of the nature of the business to be transacted, that, if members of the public were present during those items, there would be disclosure to them of exempt information relating to the financial and business affairs of the Council and third party companies/organisations.

 

Local Government Act 1972, Schedule 12A, Part 1, paragraph 3.


11/02/2020 - Budget 2020/21 ref: 1111    Recommendations Approved

To approve the recommended budget for 2020/21.

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020

Decision:

RESOLVED TO RECOMMEND:

 

General Fund Revenue Estimate

 

a)         set a Dacorum Borough Council General Fund Council Tax  requirement of £12.086m, and a provisional amount of £13.058m for the combined Borough Council and Parish Councils’ requirement for 2020/21;

b)         approve a Band D Council Tax increase of £5 (2.48%) for Dacorum Borough Council;

 

c)         approve the base estimates for 2020/21, as shown in Appendix A1, and the indicative budget forecasts for 2020/21 – 2023/24, as shown in Appendix A2;

 

d)         approve the forecast balances of Revenue Reserves as shown in Appendix J, and approve section 10 of this report as the updated Reserves Strategy;

 

e)         approve increases in Fees and Charges for 2020/21 as set out in Appendices C3, D3, and E3;

 

f)          approve and adopt the Treasury Management Strategy for 2020/21, attached at Appendix K;

 

g)         approve and adopt the Capital Strategy for 2020/21, attached at Appendix L;

 

h)         note that this budget paper, if approved by Council, will form part of the Medium Term Financial Strategy.

 

Capital Programme

 

i)          approve the Capital Programme for 2020/21 to 2024/25, as detailed in Appendix I and Appendix M respectively;

 

j)          approve the financing proposals in Appendix I subject to an annual review of the financing options by the Corporate Director (Finance & Operations), in consultation with the Portfolio Holder for Finance and Resources, during the preparation of the Statement of Accounts.

 

Housing Revenue Account (HRA)

 

k)         set dwelling rents according to the new MHCLG Rent Standard, which provides for a rent increase of CPI+1% (2.7% in total).  The average dwelling rents is proposed to increase to £103.12 in 202/21, from its current level of £100.47(based on 52 weeks); 

 

l)          approve the HRA estimate for 2020/21 as shown in Appendix F.

 

Employer Terms & Conditions

 

m)        note that the hourly rate of all Council employees continues to exceed the rate proposed by the rates of the Living Wage Foundation, for 2019/20 (to be reviewed annually thereafter).

 

Statement by Chief Finance Officer

 

n)         approve the statement by the Chief Finance Officer regarding the robustness of the budget estimates and level of reserves as set out in Appendix M.


11/02/2020 - Flexible Tenancy Review ref: 1113    Recommendations Approved

Report detailing the findings following the first five year review of flexible tenancies.

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020

Decision:

  1. That the revert back to using Secure Periodic Tenancies for all Dacorum Borough Council tenants and cease the use of flexible tenancies from 1 April 2020 be approved.
  2. The introduction of mandatory five year visits to all general needs Dacorum Borough Council tenants be approved.
  3. That a review of the secure tenancy agreement and delegate authority to the Portfolio Holder for Housing to approve new documents once updated be approved.

 


11/02/2020 - Cabinet Forward Plan ref: 1110    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2020 - Cabinet

Decision published: 13/02/2020

Effective from: 11/02/2020

Decision:

The forward plan was noted.

 



27/11/2019 - Motions ref: 1094    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

The following motion was proposed by Councillor England, seconded by Councillor Tindall, and unanimously agreed with the following amendment from the Conservative Party:

 

Delete paragraph 2.i and renumber ii and iii as I and ii

 

Chalk Streams

 

Dacorum has internationally recognised rare natural chalk streams deserving protection and support, rarity to the point where even the World Wildlife Fund have suggested that they should be given special protection.  The existing Dacorum Core Strategy documents acknowledge the importance of this asset in supporting endangered species  and it is noted that the quality of these chalk streams is measured according to the amount of water present, balance of the water chemistry and the biodiversity of the water habitats supported by flow.  Therefore

 

1. This Council

 

a.  notes with concern the perilous state of the Gade and Bulbourne rivers in respect of vitality and water levels, and

 

b. expresses concern about the depletion of water resources by groundwater abstraction  and the harm being caused to the ecology and biodiversity of the local chalk streams.

 

2.  This Council

 

a. instructs officers to:

 

i. Write to the Dacorum Environmental Forum – Water Group to ask for their comments as to how the Rivers Gade, Ver and Bulbourne could be managed in the future so that they are maintained as healthy and vibrant chalk streams, these comments to be forwarded to the Environment Agency as part of the following letter to the EA,

 

ii. write to the Environment Agency (EA) to express the alarm of this Council as to the current poor environmental health of these important chalk streams and to ask the EA to explain to the Council how they intend to retain, protect and manage the rivers Gade, Ver and Bulbourne in the future, this explanation to also set out the EA’s requirements of Affinity Water and Thames Water to adapt the sourcing of water

 

iii. Consider the increased water resources that will need to be provided by Affinity Water and Thames Water for the anticipated local increase in housing development, and write to the Planning Inspectorate and the Environment Agency, making them aware of the issues and seeking their The following motion was proposed by Councillor England, seconded by Councillor Tindall, and unanimously agreed with the following amendment from the Conservative Party:

 

Delete paragraph 2.i and renumber ii and iii as I and ii

 

Chalk Streams

 

Dacorum has internationally recognised rare natural chalk streams deserving protection and support, rarity to the point where even the World Wildlife Fund have suggested that they should be given special protection.  The existing Dacorum Core Strategy documents acknowledge the importance of this asset in supporting endangered species  and it is noted that the quality of these chalk streams is measured according to the amount of water present, balance of the water chemistry and the biodiversity of the water habitats supported by flow.  Therefore

 

1. This Council

 

a.  notes with concern the perilous state of the Gade and Bulbourne rivers in respect of vitality and water levels, and

 

b. expresses concern about the depletion of water resources by groundwater abstraction  and the harm being caused to the ecology and biodiversity of the local chalk streams.

 

2.  This Council

 

a. instructs officers to:

 

i. Write to the Dacorum Environmental Forum – Water Group to ask for their comments as to how the Rivers Gade, Ver and Bulbourne could be managed in the future so that they are maintained as healthy and vibrant chalk streams, these comments to be forwarded to the Environment Agency as part of the following letter to the EA,

 

ii. write to the Environment Agency (EA) to express the alarm of this Council as to the current poor environmental health of these important chalk streams and to ask the EA to explain to the Council how they intend to retain, protect and manage the rivers Gade, Ver and Bulbourne in the future, this explanation to also set out the EA’s requirements of Affinity Water and Thames Water to adapt the sourcing of water

 

iii. Consider the increased water resources that will need to be provided by Affinity Water and Thames Water for the anticipated local increase in housing development, and write to the Planning Inspectorate and the Environment Agency, making them aware of the issues and seeking their advice with regard to the future development

 

3.  This Council, in furtherance of its objects, will

 

a. work with all relevant agencies to ensure that the decline in the quality of our chalk streams is halted and reversed, and

 

b. undertake to ensure that our Local Plan will be sympathetic to these rivers and that this council will do all that is possible to protect these important ecosystems

 

 

The following Motion was proposed by Councillor Stevens, seconded by Councillor Hobson and unanimously agreed with the following amendment from the Conservative Party:

 

Delete the two references to Virgin as they will no longer be running the service from the 8th December

 

Rail Services Motion

 

“This Council regrets the recent very poor standard of rail services provide by LNWR. Southern and Virgin. Dacorum has four rail stations, namely Apsley, Hemel Hempstead, Berkhamsted and Tring, and Dacorum residents have suffered from appalling and lengthy delays, in particular when using the return journeys from London Euston.

 

This Council requests the Chief Executive to write to LNWR, Southern and Virgin

 

a. expressing our dissatisfaction with the present standard of service, and

 

b. demanding an explanation regarding recent failures in performance, and

 

c. seeking a commitment to an improved service for our commuting residents.”

 

 


27/11/2019 - Use of Camelot RFC as a Polling Station for the UK Parliamentary Election on 12 December 2019 ref: 1100    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

The use of Camelot RFC as a Polling Station for the UK Parliamentary Election on 12 December 2019 was agreed.


27/11/2019 - Minutes ref: 1090    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

The minutes of the meeting held on 18 September 2019 were agreed by the Members present and then signed by the Mayor.

 


27/11/2019 - Declarations of Interest ref: 1091    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

Councillor Taylor declared an interest in the Rail Services Motion (Agenda Item 5) as he worked for Network Rail.

 


27/11/2019 - Public Participation ref: 1092    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

There was no public participation.

 


27/11/2019 - Announcements ref: 1093    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

4.1       By the Mayor:

The Mayor announced the sad passing of former Liberal Democrat Councillor Geoff Lawrence (1987 – 1995) and one minutes silence was held in remembrance.

 

The Mayor then read the following statement:

 

“Members will be aware that we are in the Pre-election period and I would therefore like to remind Members that this meeting should not be used to make statements regarding national political issues. If any discussion should overlap into any national political issues, they will be interrupted. I have considered the two motions and two questions on the agenda tonight and have deemed that these are acceptable as they relate to predominantly local issues”

 
4.2       By the Chief Executive:

 

None.

 

4.3       By the Group Leaders:

Councillor Williams confirmed that apologies had been received from Councillors Arslan, Bassadone, Johnson and Wyatt-Lowe.

 

Councillor Tindall confirmed that apologies had been received from Councillor Bowden.

 

4.4       Council Leader and Members of the Cabinet:

 

(Full details are in the minutes under Announcements of the Leader and Cabinet).

 


27/11/2019 - Questions ref: 1101    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

Written question to the Leader of the Council from Councillor Uttley:

(1) The Climate Emergency was declared on 17th July and notwithstanding the need for planning, there has not, as yet been what could be called an “emergency” reaction.

At the last Full Council, Liberal Democrat Councillors queried the cabinet on climate emergency action taken by the Council and were offered a general confirmation that work was ongoing towards this. For the Council to show that it is taking the climate change emergency seriously, it is important that initial benchmarks and metrics are put in place, so that we can evidence our progress towards net zero.

(2) Therefore, in seeking to ensure that the Council and the public are as well informed as possible, both of:

A) the current position of Dacorum in relation to Climate Emergency metrics, and

B) the actions being taken by the Council as first steps to prevent the Climate Emergency

this written question tries to identify some important potential routes the Borough could take:

3) Carbon emissions data collected by the government for road transport, domestic, commercial, agricultural and industrial emissions show that for the Dacorum area, per capita carbon emissions as calculated in 2017 currently stand at 4.4 tons per annum. 

https://www.gov.uk/government/statistics/uk-local-authority-and-regional-carbon-dioxide-emissions-national-statistics-2005-to-2017

These metrics, although useful, take a long time to collect and as such do not allow for real time tracking of progress. They also do not include estimates for carbon emissions which relate to individual action, such as that embedded in our dietary and transport choices.

(4) However, this effort from central government could be usefully supplemented by DBC through setting our own metrics, which measure local progress in areas such as:

A- energy efficiency of council owned properties (improved insulation and use of LED lighting);?

B)- carbon emissions relating to the provision of heat and power to those properties, (switch to efficient equipment, from Gas to Electricity where environmentally economic to do so, and switch to renewable tariffs);

C)- Waste and recycling (improvements in proportion of waste recycled in the UK, and reductions in overall waste created) ; 

D)- trees (notional CO2 sequestered by trees in Dacorum, reflecting the net number of trees planted);

E)- habitat (notional CO2 sequestered by habitat improvements across Dacorum).

F)- Carbon emitted by council owned and contractor transport (switching to electric vans, buses and other commercial vehicles);

G)- Passenger figures for buses on local routes (to train station or town);

(5) we should define metrics (or use those already in place such as SAP for energy rating residential properties) which will allow DBC to take regular stock of and track our progress towards net zero in 2030, with the reasonable expectation that these local improvements would then be reflected in the high level government data for Dacorum.

(6) Therefore will the Leader of the Council explain:

a. What action is being taken to establish climate emergency metrics such as those listed above?

b. What structures have been set up to undertake the urgent tasks needed to respond to the emergency?

c. Whether the Cabinet will support the setting up of a cross-party task and finish group to set the metrics and performance measures.

d. Whether the Cabinet will agree that these metrics be used by the O&S committees to help the Council maintain momentum in moving towards net zero?

e. When will the appropriate O&S committees be given the opportunity to consider what steps the council has taken to respond to the emergency?

Councillor Williams said he took the presumption that the question appeared to suggest we hadn’t reacted quickly enough to the resolution it passed on 17th July which he took issue with. He also felt that the Council didn’t wait until 17th July to take action and felt it would be useful to list some of the steps they had already taken. He drew attention to how energy efficient the Forum and Maylands Business Centre were and how these buildings had been planned for and worked on for several years. We introduced flexible working and considered the environmental impact of people travelling to work. A sustainability regime for the Old Town Hall. Even minor things such as DBC lamppost bulbs being transferred to LED lighting. The Local Plan will incorporate the maximum level of sustainability measures that can be enforced with national guidance. The council house new build programme and making existing council houses more efficient. We are members of the Herts Warm Homes Scheme and Herts Sustainability Forum. Clean, Safe and Green have moved away from petrol powered equipment on to battery operated where possible. We have committed to planting 1000 trees by the end of next year. He has asked officers since July to look at our energy contracts and we are moving towards an entirely renewable green energy provision for our electricity and to provide carbon offset for some of our gas consumption. We buy our electricity 12 months in advance so the change of contracts would be from October.

He then said he would answer each question at a time:

6a) We are considering the use of SCATTER (Setting City Area Targets and Trajectories for Emissions Reductions) developed by Manchester University, the Tyndall Company and Nottingham and Manchester City Councils – as the means of establishing both the Council and Borough wide baseline position on CO2 emissions and the metrics to be used going forward.

6b)  At Officer level the work is being led and sponsored by Mark Gaynor, supported by Mark Brookes and Ben Hosier, and the Corporate Sustainability Working Group is being refashioned to focus on the Climate Emergency. An Action Plan will be put together early in the New Year. This is a priority for every service within the Council.  A Climate Change Officer will be appointed in the New Year to bring specific expertise in.

6c)  he said it wasn’t their intention to set up a cross-party task and finish group because they don’t feel it is necessary.

6d) the metrics established by the baseline work and the Action Plan will be made available to OSCs to ensure both involvement and scrutiny.

6e)  on completion of the Action Plan in the New Year.

The Mayor advised Councillor Uttley that she could ask three supplementary questions.

Councillor Uttley referred to the point about changing energy suppliers to green energy and asked if that was for council buildings only or for council properties as well. Councillor Williams advised it would only be for properties that we’re responsible for contracting energy for, such as sheltered accommodation and The Forum.

Councillor Uttley referred to the commitment of planting more trees and asked if the Leader agreed that there was a requirement to accelerate our progress in response to the acceleration of the climate emergency. Councillor Williams said he recognised the need to plant more trees than we remove and that in itself was an acceleration of our programme. He said he agreed that we need to acceleration the issue and we are taking the necessary actions.

Councillor Uttley said she was using trees as an example of the acceleration of the issue. She said it appeared that other councils were making more progress than Dacorum with things such as council house schemes but as standard rather than a trial and that is something we should consider as part of our plan. She asked if he agreed that actions such as this but not specifically this would be a good reflection of the acceleration required. Councillor Williams said it was easier to raise the standard on our own stock and plans but for others we need to rely on legislation and will do all we can within the Local Plan to achieve the highest possible standard. He said there will always be people that feel they’re not doing enough but he said they would welcome more robust guidance and support through the national planning process to strengthen and improve our environmental standards.

 

Written question to the Portfolio Holder for Housing from Councillor Tindall:

At a time when the Domestic Abuse Bill is awaiting the reconvening of Parliament to complete its passage to becoming an Act, and with all indications that the cancer of domestic abuse has not weakened in communities across the UK, I should be grateful if you would explain why funding of the Hemel Hempstead Refuge has been withdrawn which will mean it will close its doors to victims seeking help on 20th January 2020. 

Councillor Griffiths explained that this relates to a county wide refuge provision that was awarded by HCC to Safer Places. When the contract was awarded Hightown refused to allow Dacorums refuge building to be adopted as part of the contract, this left us without a Dacorum refuge. We engaged Hightown and agreed to ensure the building remained open, however it was stipulated by Hightown that they would only use the building for low level Dacorum cases. Unfortunately most of our cases are of a high level and we are therefore unable to access, meaning there is no refuge provision being provided in our area. Hightown have been engaging with us regularly and have been in discussions with HCC about alternative use of the building which would provide them with a greater income. Hightown wanted a commitment from DBC for the next two years that we would continue to fund the support worker. Due to low level of numbers assisted through the accommodation, DBC did not feel this was viable to extend. It is important to know that the HCC Safer Places contract are in the process of purchasing the property in the Dacorum area and DBC may move to out of area refuge placements. In line with the Domestic Abuse bill and the new duties are likely to be implemented under guidance, DBC will be in partnership with the Community Safety Team and will be undertaking a review of Domestic Abuse provision in the Borough.

 


27/11/2019 - Business from the last council meeting ref: 1095    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

None.


27/11/2019 - Cabinet referrals ref: 1096    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

That the following be approved:

15 October 2019

 

8.1 CA/096/19 Tring Conservation Area Review

 

Decision

 

1)    the Tring Conservation Area: Character Appraisal and Management Proposals be adopted as:

a)    Technical guidance for use in development management and to inform the Dacorum Borough Local Plan.

b)    A material planning consideration for use in the determination of planning applications.

Delegate authority to the Assistant Director, Planning, Development & Regeneration to undertake all steps required for the completion of the ‘Locally Listed Buildings’ section of the Appraisal, to be attached as an Appendix. This includes the assessment, consultation and adoption of this Appendix.

 

8.2 CA/097/19 HRA Business Plan

 

Decision

 

1)    The Housing Revenue Account Business Plan be approved

2)    revised development programme budgets as set out in Section 8.3 of the Cabinet report be approved

 

12 November 2019

 

8.3 CA/105/19 Budget Monitoring Q2 Report

 

Decision

 

2. The approval of the revised capital programme to move £3.1m slippage identified at Quarter 2 into financial year 2020/21 as detailed in Appendix C;

 

3. the approval of a supplementary revenue budget funded from reserves:

 

·         Supplementary budget of £30k in the Garage service, funded from the Invest to Save reserve, to fund a specialist project manager to lead on improvements to the garage letting process

 

4. the approval of supplementary capital budgets required to deliver several service changes as set out below:

 

·         A capital budget of £25k to fund payment kiosks in the Customer Services Unit.

·         Additional capital budget of £400k to deliver the Bunkers Farm project.

 

·         Supplementary budget of £161k in the HRA capital budget Strategic Acquisitions, to fund buy-back of a leasehold property.

 

 

8.4 CA/106/19 Council Tax Support Scheme 2020/21

 

Decision

 

To not revise or replace the current Council Tax Support scheme for 2020/21.

 

8.5 CA/109/19 Review of Commissioning and Procurement Standing Orders and Strategy

 

Decision

 

To agree the Commissioning & Procurement Strategy (appendix 1) and the revised Commissioning and Procurement Standing Orders (appendix 3).

 

8.6 CA/110/19 New Normal Technology Pilot Projects

 

Decision

 

The approval to release £93,495 from the Management of Change reserve to fund this work.

 


27/11/2019 - Overview and Scrutiny referrals ref: 1097    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

None.


27/11/2019 - Changes to committee membership ref: 1098    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

None.


27/11/2019 - Change to committee dates ref: 1099    Recommendations Approved

Decision Maker: Council

Made at meeting: 27/11/2019 - Council

Decision published: 28/01/2020

Effective from: 27/11/2019

Decision:

The following changes to committee dates were agreed:

 

  • Move Member Development Steering Group from 4 December 2019 to 7January 2020.
  • Move Health in Dacorum from 11 December 2019 to 29 January 2020.
  • Move Development Management Committee from 12 December 2019 to 17 December 2019.
  • Schedule an additional Cabinet meeting to be held on 7 April 2020 (if required).

 


22/01/2020 - Motion ref: 1082    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

The following Motion was proposed by Councillor England and seconded by Councillor Barry:

 

1. This Council notes that Universal Credit, the single monthly benefit payment which replaces the six current working age benefits, has now been implemented across most of the country, but has yet to be rolled out to all benefits claimants in Dacorum.

 

2. This council further notes that within Dacorum the number of people affected is likely to be in the thousands and is concerned that the full implementation of Universal Credit in Dacorum is likely to prove seriously detrimental to the health and wellbeing of those thousands of local residents.

 

3. In recognition of this and of the fact that the move to full implementation of Universal Credit in other parts of the country has resulted in considerable financial hardship for many of those people moving onto this new system of benefit payments; council requests that before the full roll-out of Universal Credit across the Borough of Dacorum, measures are found to alleviate hardship caused by -

a. The five week wait for claimants to receive their benefits.

b. Payments going to one named member of a household.

c. The rent element of benefit being included in payments to Claimants

 

4. To support the measures taken to alleviate hardship, the council requests that an additional financial provision be included in the budget for 2020/2021 to provide for hardship payments and/or loans.

 

5.  In addition, Council requests that the Leaders of the Political Groups of the Council write to the Secretary of State for Work and Pensions to urge that amendments to Universal Credit be introduced that will -

a. End benefit sanctions as there is no evidence that sanctioning helps people into work.

b. Allow all new claimants to apply for Universal Credit in job centres supported by trained job centre staff rather than forcing new claimants to apply on-line.

c. Abandon the in-work conditionality for part-time or low paid workers.

d. Increase the overall level to which Universal Credit is funded.

 

A recorded vote was held:

 

18 for (Councillors Hollinghurst, Ransley, Townsend, Pringle, Link, McDowell, Claughton, Allen, Stevens, Taylor, Symington, Barry, Freedman, Woolner, England, Tindall, Hobson and Uttley)

 

28 against (Councillors Beauchamp, Williams, Sinha, Johnson, Peter, Barrett, Arslan, R Sutton, Bassadone, Timmis, Rogers, Durrant, Silwal, Adeleke, Guest, Wyatt-Lowe, Hearn, Riddick, Douris, Griffiths, Elliot, Anderson, Banks, G Sutton, Birnie, Chapman, Suqlain Mahmood and Sobaan Mahmood).

 

Therefore the Motion was lost.

 

 


22/01/2020 - Constitution update ref: 1083    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

The following update to the Councils Constitution was agreed:

That Council agree to delete paragraph 2.1.3 at page 55 of Part 3 of the Constitution which reads:

“A Member of the Cabinet is excluded from membership of any Regulatory Committee.”

 

And insert a new clause 2.1.3 to read :

 

“A Member of the Cabinet is permitted to be a  member of any Regulatory Committee but shall not attend any committee meeting which is hearing an appeal or review against a decision which is made by a service which falls within their Portfolio”

 


22/01/2020 - Minutes ref: 1078    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

There were no minutes available to be signed at this meeting.

 


22/01/2020 - Declarations of Interest ref: 1079    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

There were no declarations of interest.


22/01/2020 - Public Participation ref: 1080    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

There was no public participation.

 


22/01/2020 - Announcements ref: 1081    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

4.1       By the Mayor:

In the lead up to Christmas I attended a number of carol services. On Christmas Day morning I attended two elderly persons care homes, Fire Stations and the Salvation Army.

 

Last week we had an excellent quiz night. Thank you to everyone that attended to support Sunnyside Rural Trust.

 

On Monday 27th January at 6pm in the market place there is a Holocaust Memorial to remember all those who have been affected by genocide. Everyone is welcome. 

 

Tring Park presents KIPPS, the new half a sixpence musical in February. It is an exceptional performance and tickets are selling fast.

 

Finally, the civic dinner will be held on 27 March at Pendley Manor. Please support if you can.”


4.2       By the Chief Executive:

 

None.

 

4.3       By the Group Leaders:

Councillor Williams confirmed that apologies had been received from Councillors Bhinder, Imarni, Oguchi, and Independent Member Councillor Maddern.

 

Councillor Tindall confirmed that apologies had been received from Councillor Bowden.

 

4.4       Council Leader and Members of the Cabinet:

 

(Full details are in the minutes under Announcements of the Leader and Cabinet).

 


22/01/2020 - Questions ref: 1089    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

Councillor Pringle asked the following question in writing to the Leader of the Council:

 

Protection of EU citizens’ rights in Dacorum 

 

In view of recent advice to the government, as outlined in House of Commons Library briefing paper No: 8772 (Annex 1 below) and the deadline for EU citizens to apply for settled status being just 18 months away (Annex 2 below), does the Leader agree that it is incumbent on all levels of government to take responsibility for assisting EU citizens who have built their lives in the UK?

 

Does the leader agree that DBC should be doing all we can to ensure those EU citizens resident in Dacorum can optimise their opportunities of successfully apply for settled status rights.

 

In particular:

 

1.    Will the Leader ensure that Dacorum Borough Council will take all reasonable and necessary steps to assist EU citizens resident here, particularly the vulnerable, with applications for settled status?

 

2.    In particular, will he pledge to introduce the following measures:

1.    Immediately provide easily accessible information and support to EU citizens on the DBC website. This would include a letter from the Leader to EU citizens outlining in plain language that EU citizens are welcome in Dacorum and the support that they can access in applying for settled status (such as the example set by the leader of Vale of White Horse District Council Annex 3) and links to government information.

 

3.            Set up an urgent review of services to consider how DBC can further offer support to EU citizens in Dacorum in terms of:

1.    Helping with process

2.    Providing additional resources necessary, such as computer terminals in libraries for those who do not have the app

3.    Fast tracking requests for evidence of residence in Dacorum to support Settled Status applications and training staff to proactively assist such applicants

4.    Training staff to generally support and advise residents making such applications

5.    Commit to providing the funding necessary to reach out to vulnerable groups, such as

1.    providing grants to outreach groups and

2.    ensuring all DBC staff who work with the elderly, the homeless and residents with other vulnerabilities are trained in proactively offering appropriate support and identifying and supporting those at risk of failing to apply for settled status

 

ANNEX 1

 

Extract 1 from Briefing Paper No:8772 House of Commons Library

Commons Library Briefing, 3 January 2020

 

“The Home Office is undertaking a range of outreach and communications activities targeted towards EUSS applicants. But it has been estimated that about 30% of EU citizens may struggle with the EUSS application process, whether due to a lack of awareness of the scheme or difficulties making an application or proving their eligibility. They are therefore particularly vulnerable to losing their status and entitlements in the UK. Groups identified include the elderly, people with limited English, children and young people in the care system, homeless people, people who arrive soon before the deadline and people in casual employment.8

 

Another major concern the 3 million have is that the government has rejected calls to issue physical proof of status documents to people who successfully apply to the EUSS. Instead, they receive a digital status”

 

ANNEX 2

 

Extract 2 from Briefing Paper No:8772 House of Commons Library

Commons Library Briefing, 3 January 2020

 

2.3 Deadline for applying to the EUSS

Clause 7 allows Ministers to make regulations specifying a deadline for applications to the EUSS. The WA states that the deadline cannot be less than six months after the end of the transition period (therefore, 30 June 2021, unless extended). The government has been criticised for not setting out in any detail its intended approach towards people who miss that deadline.

 

ANNEX 3

 

Sample letter from Leader of Vale of White Horse District Council

 

 

 

The Leader of the Council answered each point in turn:

 

DBC has a permanent webpage and this provides a single source of guidance and the most up to date information to leaving the EU. He said he appreciated that you could only find this information if you type ‘Brexit’ into the search bar so they are looking at ways to make this information more accessible.

 

He said they were in the process of writing a leaflet to go in with all the new council tax bills for every household in Dacorum. He proposed that we include a section in the leaflet on this subject.

 

He explained that CSU had computer terminals for residents, as does the Libraries across the Borough.

 

The nearest assisted verification service for Dacorum residents is located in Vicarage Road, Watford.

 

The most common document to be requested from us is council tax bills and we aim to have a turnaround of 14 days.

 

The customer services team have the required information on the EU Settlement Scheme from the Home Office portal. Staff have been advised to work through the guidance with residents.

 

He advised that we haven’t proposed additional funding to support outreach groups as there is sufficient advice available through the system processes and with agencies such as Citizens Advice Bureau.

 

Information on the EU Settlement Scheme has been provided to our Housing team.

 

There are 13 members of Dacorum staff that need to apply for this scheme; they have all been advised of this and HR will support them.

 

The Mayor advised that Councillor Pringle was entitled to three supplementary questions.

 

Councillor Pringle asked if they would consider investing in a comprehensive review of the website to think of all the terms people would use to search. Councillor Williams said he had already indicated that they would review the website.

 

Councillor Pringle asked if the Leader would consider writing a letter similar to the letter above written by Councillor Emily Smith to encourage people to apply for the scheme. Councillor Williams advised he didn’t intend to write a letter such as the one by Councillor Emily Smith as he didn’t feel it served much purpose and felt that the majority of EU residents in Dacorum would already be aware that they are welcome in our community.

 

Councillor Pringle asked if the Leader agreed that a comprehensive public information campaign warning all citizens of Dacorum of the risk to vulnerable people is required. Councillor Williams replied no and explained that the Government had a comprehensive programme and that is targeted at those citizens that need to apply. He added that there was another 18 months to apply and was positive that the vast majority of people have already applied and that any vulnerable individuals would be supported. He felt that adding the leaflet in the council tax bills would reach every person/household so they would have the information they needed to apply if they hadn’t already done so.

 

 

 

2.            Councillor Freedman asked the following question in writing to the Leader of the Council:

The government wants to make it compulsory for voters in England, Scotland and Wales to show photo identification before casting their ballots. They say the legislation will “tackle electoral fraud and protect our democracy.” 

 

Elections, including the December General election are carried out by the borough Councils Electoral services team. To quantify the problem that Boris Johnson seeks to solve, I would like more information about electoral fraud in our area.

 

In the December 2019 General Election in the Borough of Dacorum:

 

Qi. How many votes were disallowed because it was found the same voter registration had been used twice?

A.    None.

Qii. How many people were turned away from voting due to polling station staff being unconvinced the voter was not who they claimed to be?

A.    None. Full training is provided to polling station staff before each election and handbooks are supplied so they have the necessary guidance and legislation.  No Presiding Officers reported having to resort to these procedures.

Qiii. Of these, how many were turned away because they were unable to produce any ID, and how many because they produced inadequate ID?

A.    Under the current legislation and Electoral Commission Guidance, electors at the polling station are not required to produce any form of Identification.

Qiv. How many people were turned away from voting due to presenting at a polling office outside of their allocated station?

A.     This information is not recorded. Electors turning up at the wrong polling station would be directed to the correct polling station by the Presiding Officer.

Qv. How many postal votes were rejected due to multiple votes being received from the same voter?

A.    None.

Qvi. How many postal votes were rejected due to inability to verify the voters’ identity?

A.    197. These would include missing signatures, missing date of birth, mismatched signatures and mismatched date of birth.

Qvii. How many postal votes were rejected for any other reason?

A.    63. This would be for missing ballot papers or missing statements.

Qviii. How many votes were counted that have since been found to have been invalid votes?

A.    None. The total number of ballot papers rejected at the count was 207.

Qix. How many invalid (as opposed to intentionally spoiled) votes, either postal or via a polling station were received?

A.    All votes cast at the polling station would initially be deemed valid and then included in the count. Any incomplete postal votes would be considered invalid (not spoiled) and would not then have been forwarded to the count.

Qx. What was the total number of valid votes cast across the Borough?

A.    51,272

Qxi. What was the total (%) voter turnout across the Borough?

A.    69.53%


22/01/2020 - Business from the last council meeting ref: 1088    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

None.


22/01/2020 - Cabinet referrals ref: 1087    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

Resolved:

That the following be approved:

10 December 2019

 

8.1 CA/121/19 Committee Timetable 2020/21

 

Decision

 

To approve the Meeting Timetable for 2020/21 as set out in Appendix A to the Cabinet report.

 

8.2 CA/122/19 Draft Corporate Plan

 

Decision

 

The adoption of the Corporate Plan 2020 to 2025.

 

 

14 January 2020

 

 

8.3 CA/007/20 Treasury Management 19/20 Mid-Year

 

Decision

 

The acceptance of the Cabinet report on mid- year treasury management performance and prudential indicators for 2019/20.

 

8.4 CA/010/20 Berkhamsted Sports Centre

 

Decision

 

That a sum of £65,000 for survey costs to help mitigate potential site risks and develop a more detailed scheme proposal for further approval be agreed.

 

8.5 CA/011/20 HRA Business Plan

 

Decision

 

1.    The approval of the updated Housing Revenue Account Business Plan

2.    The approval of the revised development programme budgets as set out in Section 8.3 of the Cabinet report

 


22/01/2020 - Overview and Scrutiny referrals ref: 1086    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

 None.


22/01/2020 - Changes to committee membership ref: 1085    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

None.


22/01/2020 - Change to committee dates ref: 1084    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2020 - Council

Decision published: 28/01/2020

Effective from: 22/01/2020

Decision:

None.


10/01/2020 - To sign the insurance documents for ‘Premier Guarantee’ required to cover the 21 market Sales units at Martindale ref: 1077    Recommendations Approved

To sign, on behalf of DBC (the developer), the insurance documents for ‘Premier Guarantee’ required to cover the 21 market Sales units at Martindale

Decision Maker: Assistant Director - Housing Operations

Decision published: 23/01/2020

Effective from: 10/01/2020

Decision:

To sign, on behalf of DBC (the developer), the insurance documents for ‘Premier Guarantee’ required to cover the 21 market Sales units at Martindale

Lead officer: Jo Deacon


14/01/2020 - Treasury Management 19/20 Mid-Year Report ref: 1072    For Determination

The mid-year report on the performance of the treasury management function of the council that manages and invests the council’s cash balances in line with the council’s treasury management strategy.

Decision Maker: Cabinet

Made at meeting: 14/01/2020 - Cabinet

Decision published: 17/01/2020

Effective from: 14/01/2020

Decision:

Resolved to recommend

The acceptance of the Cabinet report on mid- year treasury management performance and prudential indicators for 2019/20.

Lead officer: Nigel Howcutt


14/01/2020 - Berkhamsted Sports Centre ref: 1075    For Determination

To consider proposals for the redevelopment of the Sports Centre.

Decision Maker: Cabinet

Made at meeting: 14/01/2020 - Cabinet

Decision published: 17/01/2020

Effective from: 14/01/2020

Decision:

  1. That the Minimum Project Requirements as set out in paragraph 2 of the report are endorsed.
  2. That the following be noted:-

(a)    the governance structure for the project at paragraph 3.

(b)    the consultation strategy for stakeholder and public consultation and the stakeholders identified in paragraph 5.

(c)    the indicative project timeline at paragraph 6.

Resolved to recommend

3.    That a sum of £65,000 for survey costs to help mitigate potential site risks and develop a more detailed scheme proposal for further approval be agreed.


14/01/2020 - Minutes ref: 1066    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/01/2020 - Cabinet

Decision published: 17/01/2020

Effective from: 14/01/2020

Decision:

Minutes of the meeting held on 10 December 2019 were agreed by Members present and signed by the Chair.


14/01/2020 - Apologies for Absence ref: 1067    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/01/2020 - Cabinet

Decision published: 17/01/2020

Effective from: 14/01/2020

Decision:

Apologies for absence were received from Councillor Anderson.


14/01/2020 - Declarations of Interest ref: 1068    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/01/2020 - Cabinet

Decision published: 17/01/2020

Effective from: 14/01/2020

Decision:

There were no declarations of interest.


14/01/2020 - Public Participation ref: 1069    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/01/2020 - Cabinet

Decision published: 17/01/2020

Effective from: 14/01/2020

Decision:

There was no public participation. 


14/01/2020 - Referrals to Cabinet ref: 1070    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/01/2020 - Cabinet

Decision published: 17/01/2020

Effective from: 14/01/2020

Decision:

There were no referrals to Cabinet.


14/01/2020 - Cabinet Forward Plan ref: 1071    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/01/2020 - Cabinet

Decision published: 17/01/2020

Effective from: 14/01/2020

Decision:

The forward plan was noted with the following changes:

 

·         Item 5 – 11/02/20 – Strategic Sites Design Guidance Supplementary Planning Document – move to April meeting.


14/01/2020 - Q2 Strategic Risk Register ref: 1073    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/01/2020 - Cabinet

Decision published: 17/01/2020

Effective from: 14/01/2020

Decision:

That the position on the Strategic Risk Register as at the end of quarter 2, 2019/20 be noted.


14/01/2020 - HRA Business Plan ref: 1076    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/01/2020 - Cabinet

Decision published: 17/01/2020

Effective from: 14/01/2020

Decision:

Resolved to recommend

1.    The approval of the updated Housing Revenue Account Business Plan

2.    The approval of the revised development programme budgets as set out in Section 8.3 of the Cabinet report


14/01/2020 - Hemel Hempstead Garden Community Board - Memorandum of Understanding ref: 1074    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/01/2020 - Cabinet

Decision published: 17/01/2020

Effective from: 14/01/2020

Decision:

That:

1.    the updated Strategic Memorandum of Understanding between St Albans City and District Council, Dacorum Borough Council and Hertfordshire County Council be approved.

2.    responsibility is delegated to the Assistant Director, Planning, Development and Regeneration in consultation with the Portfolio Holder for Planning and Infrastructure to finalise the draft Memorandum of Understanding in consultation with the Leader of the Council and Chief Executive.

3.    the progress on the Programme Plan and updated governance structure be noted.


09/01/2020 - To appoint the provider of Internal Audit services to the Council ref: 1065    Recommendations Approved

The Council engages internal audit services in order to meet its obligations under section 151 of the Local Government Act 1972, to make arrangements for the proper administration of its financial affairs.
The current contract for the provision of these services is held by Mazars LLP and is due to expire on 31 March 2020.
An OJEU open tender process was undertaken in order to secure the continuation of internal audit services to the Council from 1 April 2020.

Decision Maker: Strategic Director (Corporate & Commercial Services) Interim

Decision published: 09/01/2020

Effective from: 09/01/2020

Decision:

That the contract for the provision of Internal Audit services to the Council be awarded to TIAA Ltd with effect from 1 April 2020, for an initial period of 3 years with the option for a 2-year extension. The total contract cost to the Council over the 5 year period is £393,750.

Lead officer: James Deane


18/12/2019 - Supported Housing Laundry Tender ref: 1064    Recommendations Approved

Dacorum Borough Council has a number of Sheltered Housing Schemes, which contain a range of laundry equipment which require, breakdown repairs and quarterly gas checks on the gas dryers. The Council is looking for a single contractor to deliver these services.
The Council has a number of Sheltered Complexes, which contain a range of laundry equipment which require, breakdown repairs and quarterly gas checks on the gas dryers.
Historically the Council has regularly had the Laundry Equipment maintained and repaired to a high quality. The laundry equipment has proved to have an extremely long life span with the majority of machines lasting 10-20 years, this approach has proved to be economically beneficial.
In the interest of Health

Decision Maker: Assistant Director - Housing Operations

Decision published: 03/01/2020

Effective from: 18/12/2019

Decision:

The approval to award contract for Laundry Equipment Maintenance to G

Lead officer: Paul Hunt


17/12/2019 - Approval to award a contract for the role of Employers Agent on the Paradise Fields Housing New Build Development ref: 1060    Recommendations Approved

The Council require an Employers Agent for the Paradise Fields New Build Scheme as we do not currently have the expertise in house to undertake this role.
The Council have utilised the Watford Community Housing Trust Consultancy Framework and undertaken a mini competition with all the members of the agreement.
Calford Seaden provided the best value for money submission of all the bids received.

Decision Maker: Assistant Director - Housing Operations

Decision published: 02/01/2020

Effective from: 17/12/2019

Decision:

The approval to award a contract to Calford Seaden for the Employers Agent role on the Paradise Fields Housing New Build Development scheme.

Lead officer: Andrew Linden


12/12/2019 - To award a contract for Architectural Services for the Council’s New Build Scheme. ref: 1047    Recommendations Approved

The Council requires an Architect role at the Garage Sites New Build Development Schemes (RIBA Stages 0 - 4+)
The Council tendered the architectural opportunities using the OJEU Open Procedure. The Council evaluated the tenders looking at a combination of price and quality to ensure all aspects of the requirement are taken into consideration.
The Council received 47 returns in total.

Decision Maker: Assistant Director - Housing Operations

Decision published: 02/01/2020

Effective from: 12/12/2019

Decision:

To award a contract to Ingleton Wood LLP for Architectural Services at the Garage Site New Build Development Schemes.

Lead officer: Andrew Linden