Agenda and minutes

To agree the minutes of the previous meeting

The minutes of the meeting held on 10 April 2019 were confirmed by the members present and then signed by the Chairman.

To receive any apologies of absence

There were no apologies for absence.

To receive any declarations of interest

There were no declarations of interest.

The Sub-Committee were required to consider 3 applications (reference numbers: M048830, M048831 and M048832)for Temporary Event Notices (TENS) but all for a single event, The Giving Tree Festival,which have been submitted for the following premises:

Ledgemore Farm

Ledgemore Lane

Great Gaddesden

Hertfordshire

HP2 6HF

The Chairman introduced herself, the members on the sub-committee and the officers present.

The Chairman asked the members of the sub-committee to confirm that they had read the agenda. The members of the committee confirmed they had.

The Chairman asked N March if the legal requirements had been complied with and N March confirmed they had.

The Chairman asked N March if he had anything to add to the report.

N March introduced the report by highlighting the key aspects of the event that were to be considered:

“This hearing is to consider three Temporary Event Notices (TENs) submitted to the Council which were submitted by three different individuals, but all for a single event – The Giving Tree Festival.

TENs are a light touch form of licensing for ‘one off’ small events (a singular TEN can cover only 499 people, including any workers at an event). However, legally, as long as an organiser ensures that licensable activities covered by any individual TEN can be clearly demonstrated to be separated effectively, an event can be run using a combination of TENs in the way that this event has been planned. The organisers state in their TENs that the event is being run as a pilot this year, with the view to obtaining a 5 year licence should it be sustainable to do so. The Licensing Act allows for premises licences to be applied for on a time limited basis, which is an alternative way to hold a large one off event, which would allow for better regulation and promotion of the licensing objectives.

Pages 6 and 7 detail the full permissions applied for in relation to this event, but in summary 2 TENs have been submitted to allow regulated entertainment in the form of live and recorded music between 2pm and 4am in the morning on 30^th August, and from12pm on the 31^st August until 4am on 2nd September. The third TEN allows for alcohol sales between 2pm and 1am on 30^th and 31^st August, and from 12pm on 31^st August to 2am on 2^nd September. The bar has been submitted as an on and off licence, meaning that alcohol purchased there can be taken away from the area covered by that TEN, and taken elsewhere (including the other areas covered by the TENs for music.  

Objections have been received by The Council’s Environment and Community Protection department (page 41, Annex C1) to all of the TENs as it has concerns that permitting the each of the events is likely to lead to public nuisance, as well as public safety risks. One of the key concerns is the access to the site which is only by Ledgemore  ...  view the full minutes text for item 4.