Agenda, decisions and minutes

To confirm the minutes of the previous meeting of the council

The minutes of the meeting held on 16 November 2016 were agreed by the Members present and were then signed by the Mayor.

The minutes of the meeting held on 16 November 2016 were agreed by the Members present and were then signed by the Mayor.

To receive any declarations of interest

Councillor Ransley declared an interest in item 12, referral 7.6 as she is employed by Sportspace.

Councillor Marshall and Councillor Elliot declared an interest in item 12, referral 7.6 as they are both members of Sportspace.

Councillor Ransley declared an interest in item 12, referral 7.6 as she is employed by Sportspace.

Councillor Marshall and Councillor Elliot declared an interest in item 12, referral 7.6 as they are both members of Sportspace.

To consider questions (if any) by members of the public of which the appropriate notice has been given to the Solicitor to the Council.

None.

None.

To receive announcements and business brought forward by the Mayor, Leader, and Members of the Cabinet or the Chief Executive.

4.1       By the Mayor:

4.2       By the Chief Executive:

4.3       By the Group Leaders:  Any apologies for absence

4.4       Council Leader and Members of the Cabinet:

Councillor Williams                  Leader of the Council

Councillor Marshall                 Environmental, Sustainability and Regulatory Services

Councillor Elliot                       Finance & Resources

Councillor Mrs Griffiths            Housing

Councillor Harden                   Residents & Corporate Services

Councillor G Sutton                 Planning and Regeneration

1.         By the Mayor:

There were no announcements from the Mayor

2.         By the Chief Executive:

There were no announcements from the Chief Executive

3.         By the Group Leaders:

Councillor Williams gave apologies on behalf of Councillors Anderson, Ashbourn, Birnie, Bhinder, Chapman, Fantham, Fethney, Hicks, Ritchie

4.         By the  Leader and Members of the Cabinet:

(Full details are in the minutes under Announcements of the Leader and Cabinet).

1.         By the Mayor:

There were no announcements from the Mayor

2.         By the Chief Executive:

There were no announcements from the Chief Executive

3.         By the Group Leaders:

Councillor Williams gave apologies on behalf of Councillors Anderson, Ashbourn, Birnie, Bhinder, Chapman, Fantham, Fethney, Hicks, Ritchie

4.         By the  Leader and Members of the Cabinet:

Councillor Williams, Leader of the Council and Portfolio Holder for Community Leadership

The leader had no announcements. 

Questions and Answers

Councillor Adeleke said a former opposition leader once had a bet with Councillor Williams that during their lifetime, there would be no development in Hemel Hempstead. They were wrong. With regards to the Forum, unlike the Prime Minister, the Chief Executive has gone for a ‘soft Brexit’ and the transition has been smooth. I would like to put it on record my thanks to officers for their hard work. Councillor Williams said he was really pleased with the move and that we had managed to stay within budget and be having our first Full Council meeting on 18 January within target. He said there was one person he had never had the opportunity to thank and that was the former Chief Executive of Dacorum, Danny Zammit, for supporting and encouraging him to continue when the project in 2007/08 fell apart.

Councillor Marshall, Portfolio Holder for Environmental, Sustainability and Regulatory Services

• With Clean Safe & Green, the Berkhamsted Rotary Club planted bulbs in Canal Fields for Polio Awareness

• Having completed the winter bulb planting, Clean Safe & Green teams have been concentrating on leaf clearance and cutting back hedges

• With Saturday working, the refuse collection service caught up from the Christmas/New Year break by the second week in January throughout Borough

• The Christmas Tree recycling event on the 8 January received over 3,000 trees (15 tonnes) at 3 sites: Hemel Hempstead, Berkhamsted and Tring.  It was the busiest year yet.  Three Scout groups did sterling work - 1^st Berkhamsted, 1^st Potten End and 1^st Tring Scouts – they collected, for a donation, trees from over 1,000 homes to take to chipping points – good for raising money for the Scouts and good for the environment

• The November Love Food Hate Waste Challenge, which is part of the national campaign to encourage less food waste and save money, resulted in 24 families completing the challenge of keeping a food waste diary to identify how much food is wasted.  Participants get free kitchen goodies & daily tips for saving food. 

The Portfolio Holder invited questions.

Questions and Answers

Councillor C Wyatt-Lowe asked the Portfolio Holder if she had made a New Year’s Resolution to reassure Ward Councillor’s that they would be informed when any occasions or events take place in their Ward. Councillor Marshall said she didn’t make New Year’s Resolutions but she took the comments on board. She said she agreed that Ward Councillors should be made aware of events within their Wards and repeatedly raised the issue.

Councillor Elliot, Portfolio Holder for Finance and Resources 

Finance  ...  view the full minutes text for item 4.

To consider questions (if any) by members of the Council of which the appropriate notice has been given to the Solicitor to the Council.

None.

None.

To consider any business referred from the previous meeting

None.

None.

To consider the following referrals from Cabinet:

7.1  CA/117/16   29 November 2016 Governance Arrangements for the Community

 Infrastructure Levy (CIL)

7.2  CA/127/16   13 December 2016   Budget Monitoring Quarter 2 2016/17

7.3  CA/132/16   13 December 2016   Update on Sustainable Development Advice

  Note & Sustainability Checklist

7.4  CA/134/16    13 December 2016  Committee Timetable 2017/18

7.5  CA/135/16    13 December 2016  Council New Build Programme Update

That the following be approved:

29 November 2016

7.1 CA/117/16 Governance Arrangements for the Community Infrastructure Levy (CIL)

Decision

1)    the Terms of Reference to the Infrastructure Advisory Group as set out in Appendix 3 of the Cabinet report, including that authority is delegated to the Chairman of the Infrastructure Advisory Group to approve spending of CIL receipts of up to £50,000 on projects not identified in the Infrastructure Business Plan.

2)    the allocations of CIL funds to those Infrastructure themes set out in Section 3 of the Cabinet report

3)    that funding is allocated to these themes for use in 2018/19 and 2019/20

4)    that submissions for CIL funds are encouraged from April 2017 using the CIL submission forms at Appendix 4.

5)    entry into the Memorandum of Understanding with Hertfordshire County Council as set out in Appendix 5 of the report to Cabinet

6)    that authority is delegated to the Assistant Director (Planning, Development and Regeneration) to:

(a)  finalise the wording of the CIL submission bid form and associated guidance notes; and

(b)  finalise guidance notes for Town and Parish Councils and Ward Councillors.

13 December 2016

7.2 CA/127/16 Budget Monitoring Quarter 2 2016/17

Decision

1.    the supplementary budgets set out below be approved. Details for these supplementary budgets are set out in the body of the report to Cabinet and have a net nil impact on the General Fund Working Balance:

·      Increase the People and Performance Supplies and Services budget by £40k

·      Increase use of the Management of Change reserve by £40k

·      Increase the Community Partnerships Supplies and Services budget by £15k

·      Increase use of the Management of Change reserve by £15k

·      Increase the capital budget for Disabled Facilities Grants by £133k to reflect additional grant funding received

7.3 CA/132/16 Update on Sustainable Development Advice Note & Sustainability Checklist

Decision

(a)  The updated Sustainable Development Advice Note and associated Sustainable Development Checklist to inform Development Control decisions be adopted; and

(b)  Authority be delegated to the Assistant Director, Planning, Development and Regeneration to make any necessary minor editorial changes to the Advice Note (Annex A of the report to Cabinet) and Checklist (Annex B of the report to Cabinet), prior to their final publication.

7.4 CA/134/16 Committee Timetable 2017/18

Decision

The Meeting Timetable for 2017/18 as set out in Annex A to the Cabinet report be approved.

7.5 CA/135/16 Council New Build Programme Update

Decision

a supplementary estimate to fund a consultancy budget of £50,000 to develop plans to build new homes on 2 garage sites at Westerdale and Northend garage sites (as detailed in the report to Cabinet, subject to securing planning permission) be approved.

The referrals from Cabinet on 29 November 2016 and 13 December 2016 were submitted.  It was moved by Councillor Williams, duly seconded and

Resolved

That the following be approved:

29 November 2016

7.1            CA/117/16  GOVERNANCE ARRANGEMENTS FOR THE COMMUNITY INFRASTRUCTURE LEVY (CIL)

Decision

That the following be approved:

1)    the Terms of Reference to the Infrastructure Advisory Group as set out in Appendix 3 of the Cabinet report, including that authority is delegated to the Chairman of the Infrastructure Advisory Group to approve spending of CIL receipts of up to £50,000 on projects not identified in the Infrastructure Business Plan.

2)    the allocations of CIL funds to those Infrastructure themes set out in Section 3 of the Cabinet report

3)    that funding is allocated to these themes for use in 2018/19 and 2019/20

4)    that submissions for CIL funds are encouraged from April 2017 using the CIL submission forms at Appendix 4.

5)    entry into the Memorandum of Understanding with Hertfordshire County Council as set out in Appendix 5 of the report to Cabinet

6)    that authority is delegated to the Assistant Director (Planning, Development and Regeneration) to:

(a)  finalise the wording of the CIL submission bid form and associated guidance notes; and

(b)  finalise guidance notes for Town and Parish Councils and Ward Councillors.

13 December 2016

7.2       CA/127/16       BUDGET MONITORING QUARTER 2 2016/17

Decision

That the following be approved:

1.    Approval of the supplementary budgets set out below. Details for these supplementary budgets are set out in the body of the report to Cabinet and have a net nil impact on the General Fund Working Balance:

·      Increase the People and Performance Supplies and Services budget by £40k

·      Increase use of the Management of Change reserve by £40k

·      Increase the Community Partnerships Supplies and Services budget by £15k

·      Increase use of the Management of Change reserve by £15k

·      Increase the capital budget for Disabled Facilities Grants by £133k to reflect additional grant funding received

7.3         CA/132/16    UPDATE ON SUSTAINABLE DEVELOPMENT ADVICE NOTE & SUSTAINABILITY CHECKLIST

Decision

That the following we approved:

(a)  The updated Sustainable Development Advice Note and associated Sustainable Development Checklist to inform Development Control decisions be adopted; and

(b)  Authority be delegated to the Assistant Director, Planning, Development and Regeneration to make any necessary minor editorial changes to the Advice Note (Annex A of the report to Cabinet) and Checklist (Annex B of the report to Cabinet), prior to their final publication.

7.4       CA/134/16       COMMITTEE TIMETABLE 2017/18

Decision

That the following be approved:

• The Meeting Timetable for 2017/18 as set out in Annex A to the Cabinet report.

The Leader advised that the changes to committee dates detailed in item 10 would be incorporated into the timetable. He understood that the timetable wasn’t easy to read on the iPads so he agreed that all members could have a paper copy printed for them so they could get the meeting dates in to their diaries.

7.5       CA/135/16       COUNCIL NEW BUILD PROGRAMME UPDATE

Decision

That the following be approved:  ...  view the full minutes text for item 7.

None

None.

None.

To consider any proposals for changes to committee membership

None.

None.

To consider the following proposal for changes to committee dates:

Move Housing & Community Overview & Scrutiny Committee on 15 March 2018 to the 21^st of March 2018.

Resolved:

That the Housing and Community Overview and Scrutiny Committee on 15^th March 2018 be moved to 21^st March 2018.

That the Finance and Resources Overview and Scrutiny Committee on 3^rd October 2017 be swapped with the Member Development Steering Group on 4^th October 2017.

Resolved:

That the Housing and Community Overview and Scrutiny Committee on 15^th March 2018 be moved to 21^st March 2018.

That the Finance and Resources Overview and Scrutiny Committee on 3^rd October 2017 be swapped with the Member Development Steering Group on 4^th October 2017.

That, under s.100A (4) of the Local Government Act 1972 Schedule 12A Part 1, as amended by the Local Government (Access to Information) (Variation) Order 2006, the public be excluded during the item in Part II of the Agenda for the meeting, because it was likely, in view of the nature of the business to be transacted, that, if members of the public were present during that item, there would be disclosure to them of exempt information relating to the financial or business affairs of any particular person (including the authority holding that information) (Items 12 and 13).

(Local Government Finance Act 1972, Schedule 12A, Part 1, paragraph 3).

7.6  CA/137/16   13 December 2016  Leisure Review-Review of the Council’s

 Approach to Managing Leisure Services

7.7  CA/139/16   13 December 2016  Stationers Place, London Road, Apsley –

Award of Main Contract to Construct 21 New         Flats For Rent

Full details in part 2 decision sheet

Full details in part 2 decision sheet

Full details in part 2 decision sheet

Full details in part 2 decision sheet